Project Information

Bid Title

Student Van Transportation Bid Proposal

Issuing Agency

Wellesley Public Schools

Location

Massachusetts

Published Date

Feb 7, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Student Van Transportation Bid Proposal

Wellesley Public Schools (WPS) is seeking proposals from specialized van transportation companies. The Invitation to Bid (IFB) will be released on January 19, 2026, at 10:00 AM E.S.T. A mandatory pre-bid conference is scheduled for Thursday, February 5, 2026, at 9:00 AM E. S. T. All questions regarding this Invitation for Bid must be submitted in writing or by email to the Assistant Superintendent for Finance and Operations at schoolbids@wellesleyma.gov no later than January 30, 2026 at 3:00 PM E.S.T.

The district will review all timely questions and issue a written addendum with responses, as appropriate. The mandatory pre‑bid conference will be used to review and clarify the written responses provided in the addendum; no new questions will be accepted or answered at the pre‑bid conference. Questions can be sent to schoolbids@wellesleyma.gov. Bids are due on Tuesday, February 12, 2026, at 10:00 AM E.S.T.

If you are downloading a bid we strongly encourage you to notify the Wellesley Public Schools Purchasing Office at schoolbids@wellesleyma.gov and provide us with your Company Name, Address, Phone & Fax # and which bid you downloaded.

Student Van Transportation Bid Proposal (PDF) Download

Addendum #1 Download

Addendum #2 Download

Addendum #3 Download

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Wellesley Public Schools

Invitation for Bid: Student Van Transportation

2026-03

The Town of Wellesley, Massachusetts, through the Wellesley Public Schools, invites

sealed bids for the provision of STUDENT VAN TRANSPORTATION SERVICES.

Sealed bids must be labeled SEALED BID – STUDENT VAN TRANSPORTATION, Bid

#2026-02 and will be accepted at Wellesley Public Schools, Business Office, c/o Cynthia Mahr,

Assistant Superintendent for Finance and Operations, 40 Kingsbury Street, Wellesley MA 02481.

All bids must be received by Tuesday, February 10, 2026, no later than 10:00 AM E.S.T. All bids

will be publicly read, as read on the clock in the reception area at that time, at the Kingsbury

Street address.

Specifications for bidders may be obtained on or after January 20, 2026, at

10:00 AM E.S.T. at the Kingsbury Street address or by email (schoolbids@wellesleyma.gov). A

mandatory pre-bid conference is scheduled for Thursday, February 5, 2026 at 9:00 AM. The

Wellesley Public Schools reserves the right to reject any or all bids, or to accept any parts

thereof which it considers most advantageous to the Town of Wellesley.

Cynthia D, Mahr

Assistant Superintendent for Finance and Operations

Wellesley Public Schools

Student Van Transportation

General Specifications and Requirements

1.00 INVITATION TO BID

1.01 Sealed bids are to be received in accordance with M.G.L. c. 30B by the time and date

indicated in ADVERTISEMENT FOR BIDS STUDENT VAN TRANSPORTATION.

1.02 All bids are to be addressed as follows:

Wellesley Public Schools

Business Office

ATTN: Cynthia D. Mahr

40 Kingsbury Street

Wellesley, MA 02481-4827

Each bid shall be clearly marked in the lower lefthand corner of the envelope:

SEALED BID-STUDENT VAN TRANSPORTATION,

BID #2026-03

Each bid shall be made on the forms attached herewith.

A mandatory pre-bid conference is scheduled for Thursday, February 3, 2026 at

9:00 AM at the Wellesley Public School Administration Offices at 40 Kingsbury

Street, Wellesley, MA 02481.

No bid received after the time established for the receipt of bids will be considered,

regardless of the cause of delay in the receipt of any such bid.

A contract will be awarded to the lowest responsive and responsible bidder. Action

on the award will be taken within thirty (30) days following the date set for the

opening thereof. The Town will award one contract for all services under this

Invitation for Bid.

1.03 The contract will be effective for five (5) years July 1, 2026, through June 30, 2031.

1.04 The contract for furnishing Student Van Transportation for all designated children of

the awarding School Department shall include the furnishing of all services

necessary and required, consisting of, but not limited to, the following in general:

transportation equipment, maintenance of equipment, operation, supervision,

safety instructions to drivers and help with instructions to riders, inspections,

registration, licensing, insurance, reporting discipline, monitoring, and conformance

to all applicable laws, rules and regulations of the Commonwealth of Massachusetts

Department of Motor Vehicles, and awarding School Committee during the term of

this contract. The contractor shall keep itself fully informed of and agree to comply

with pertinent Federal, State, and Municipal laws and ordinances, and rules and

regulations in any manner affecting the services embraced in this contract.

1.05 The Wellesley Public Schools reserve the right to accept or reject any or all bids or

parts of bids, and also take any action as deemed by them to be in the best interest

of the Town of Wellesley, School Department.

1.06 The Wellesley Public Schools also reserves the right to waive any informalities in or

reject all bids in whole or in part. Bids must be submitted for all schools included on

the list of schools.

1.07 The routes and locations of stops provided in the bid form are estimates only

provided to compare bids. The Town or Wellesley Public Schools do not guarantee

that they will result in the actual route destinations, that all stops and routes will be

required under the contract, or that the list is exhaustive of the Town’s needs.

1.08 Submit one (1) original and two (2) copies of the Certificate of Corporate Vote,

Certificate of Tax Compliance, Certificate of Non-Collusion and the Bid Proposal

Certification with the bid.

1.09 Include a list of school systems currently serviced as well as any previously serviced

by the bidder in the last ten years and the contact person’s name and telephone

number for each.

1.10 Inaccuracies in the specifications or questions must be brought to the attention of

the Assistant Superintendent for Finance and Operations, in writing or email

(schoolbids@wellesleyma.gov) no later than January 30, 2026.

1.11 All the requirements and specifications for bidders must be complied with, unless

specifically waived by the Wellesley Public Schools. These specifications and

requirements shall be attached to and made part of any contract awarded. Should a

contractor fail to abide by these specifications and requirements and addendum,

Wellesley Public Schools reserves the right to cancel the contract after serving thirty

(30) days’ written notification.

2.00 CONTRACTUAL RELATIONSHIP

2.01 Contractor is to furnish transportation services to the awarding authority in

accordance with the provisions of these GENERAL SPECIFICATIONS and

REQUIREMENTS and the bid forms.

2.02 The successful bidder is required to carry out all reasonable requests of the

Wellesley Public Schools or its authorized representative.

2.03 The successful bidder may not sublet, sell, transfer, assign, or otherwise dispose of

any portion of the contract without express consent of the Wellesley Public Schools.

In cases prohibited by law, there will be no sublet, sale, transfer, assignment or

other disposition of the contract.

2.04 The Contractor will be required to provide the Transportation Department in the

Business Office with all information required for proper completion of state aid

forms on a timely basis.

2.05 By submission of this bid, each bidder and each person signing on behalf of any

bidder certified under penalty of perjury, that to the best of their knowledge and

belief, the price(s) in this bid have been arrived at independently, without

consultation, collusion, communication or agreement with any other bidder or

competitor, and further that the prices in this bid have not and will not be

knowingly disclosed by the bidder prior to opening, directly or indirectly, to any

bidder or competitor.

2.06 The contractor shall procure all applicable permits, licenses, and approval necessary

for the performance of services under this contract at Contractor’s expense.

2.07 The successful contractor warrants by offering a bid and further by accepting the

award, that it will provide transportation as needed by the Wellesley Public Schools

for the school children of the Town, for the contract term, and for the bid price, plus

additions or minus subtractions.

2.08 Nothing contained herein shall preclude the school administrators, acting with the

Wellesley Public Schools approval, from entering into an agreement(s), financial or

otherwise, with parent(s) or existing contractor(s) for providing transportation to

children, either singly or on a carpool basis.

2.09 Payment is a function of per vehicle charge per day as further described and refined

on the bid pages. As such, the contracting School Department makes no guarantees

nor representations about the number of vehicles required hereunder during the

term of the contract. It is hoped and expected that the vehicle needs determined by

the Contractor’s routing, using the student list provided, will remain relatively

unchanged from bid time to start of service.

2.10 The contractor, by offering a bid and by signing a contract, acknowledges the right

of Wellesley Public Schools to adjust the scope, schedule, route, and pick up

locations without limitations.

2.11 The contractor must supply an office mailing address and a telephone number for

the schools and the Superintendent’s Office, through which the School Department

may make IMMEDIATE contact with the owner or the agent during the hours which

school is transporting hereunder, or the Superintendent’s Office is in operation. The

owner or their agent must be willing to appear for conference with the School

Committee and/or School Administrators, as necessary and requested.

2.12 The successful bidder shall be responsible for prompt payment of all vehicle tax

money due to the Town of Wellesley except where the vehicles may not be garaged

with the Town of Wellesley.

2.13 Wellesley Public Schools reserves the right to deduct from sums due or to be due

the contractor. The prorated cost of the specific bus run that is late in arriving at

school (arrival after the start of a school curricular program in the morning, or in

arriving at school after dismissal in the afternoon). Late in this context shall be a

“window” of permissible times not less than 15 minutes in length and to be

determined by the Transportation Department prior to the start of and during the

work under this contract. Such monetary deductions from sums due or to be due

may commence after two such late arrivals or student(s) left behind incidents each

month. The School Administration will keep tardy arrival records and will decide

which vehicles are late. For students left behind due to Contractor error, either in

the morning or afternoon, the Contractor will assume the cost of any/all alternate

transportation. Such costs will be deducted from sums due or to become due. The

School Administration must thoroughly check and satisfy Contractor error before

making deductions. Other remedies such as Clauses 10.01 through 10.04, Remedy

and Law, shall also remain available and operative. The intent of this section is to

forcefully elicit timely transportation. The Wellesley Public Schools shall take into

account unusual weather, traffic and other conditions, that are beyond the

Contractor’s control.

2.14 Compliance with Prevailing Wage Laws: This contract is subject to state prevailing

wage laws. The successful contractor shall be required to pay wages to all laborers

and mechanics at a rate not less than the minimum wages and fring benefits

specified in the attached wage determination schedule. The current wage schedule

provided by the Massachusetts Department of Labor is provided as Appendix G.

3.00 ABILITY TO PERFORM

3.01 Wellesley Public Schools reserves the right to investigate the financial responsibility

for any or all bidders to determine what assurance the Wellesley Public Schools may

have of the Contractor’s ability to provide all services specified during the contract

period.

4.00 EQUIPMENT

Commodity Codes

• NAICS 485991Special Needs Transportation

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