Project Information

Bid Title

ONE TIME PURCHASE OF TWO (2) 2026 THREE (3) CUBIC YARD DUMP TRUCKS (WITH AND WITHOUT EXTENDED WARRANTY PRICING)

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Oct 23, 2025

Closing Date

Nov 13, 2025

Government Level

State & Local

Status

Closed

Ref. #

35790

Original Source

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Bid Documents

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Project Description

Number

35790

Title

ONE TIME PURCHASE OF TWO (2) 2026 THREE (3) CUBIC YARD DUMP TRUCKS (WITH AND WITHOUT EXTENDED WARRANTY PRICING)

Available Date

10/23/2025 2:00 PM

Clarification Deadline

11/6/2025 2:00 PM

Due Date

11/13/2025 2:00 PM

Contact Information

MICHAEL RICHMOND, BUYER

MICHAEL.RICHMOND@PGWORKS.COM

Bid Type

RFQ

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

Description

PLEASE SUBMIT BID FOR ONE (1) TIME PURCHASE OF TWO (2) 2026 FORD F-550 THREE (3) CUBIC YARD DUMP TRUCKS, WITH AND WITHOUT EXTENDED WARRANTY PRICING, PER THE ATTACHED SPECIFICATIONS.

EXTENDED WARRANTY MUST BE:

(1) FIVE YEARS, 100,000 MILES, BUMPER TO BUMPER, $0 DEDUCTIBLE

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- FAIL TO PROVIDE PRICING AND LEAD TIME

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON THURSDAY, NOVEMBER 6, 2025.

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON THURSDAY, NOVEMBER 13, 2025.

VENDOR TO PROVIDE UPDATES ON DELIVERY DATES EVERY THIRTY (30) DAYS.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

ADDITIONAL NOTES:

(1) IF PGW CHOOSES TO PURCHASE THE TRUCKS, BUT NOT THE EXTENDED WARRANTY, THE BASIS OF AWARD WILL BE THE LOWEST BID PRICE   AMONG ALL RESPONSIVE AND RESPONSIBLE BIDDERS OF THE TRUCKS (LINE 1 OF THE PRICING FORM).

(2) IF PGW CHOOSES TO PURCHASE THE TRUCKS WITH AN EXTENDED WARRANTY, THE BASIS OF AWARD WILL BE THE LOWEST BID PRICE AMONG   ALL RESPONSIVE AND RESPONSIBLE BIDDERS OF THE TRUCKS, PLUS THE EXTENDED WARRANTY (LINE 2 OF PRICING FORM).

(3) IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:

A)  LEAD TIME

B) BEST AND FINAL OFFER

(4) VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.

(5) ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS   WRITTEN NOTICE.

(6)   ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR   DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.

(7) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR   ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

(8) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR   DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS   AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ

- “RESPONSE” TAB:

QUESTIONS – Answer equired questions & upload completed required documents.

PRICING – Review items list & enter bid pricing

-“CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

11/6/2025 2:00 PM

Commodity Codes

• NAICS 334516Analytical Laboratory Instrument Manufacturing
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local
• NAICS 541512Computer Systems Design Services

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