Project Information

Bid Title

Climate Action Plan Update and Greenhouse Gas Emissions Inventory

Issuing Agency

City of Del Mar

Location

California

Published Date

Feb 14, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-02

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	2026-02
Bid Title:	Climate Action Plan Update and Greenhouse Gas Emissions Inventory
Category:	Professional Services
Status:	Open
Bid Recipient:	knorgrove@delmar.ca.us

Description: The City of Del Mar (City) is seeking proposals from qualified professional consulting firms (Consultants) to develop 1) an updated Climate Action Plan (CAP) and 2) greenhouse gas (GHG) emissions inventories for two year, with 2022 as a new baseline year (a requirement of the grant source the City is using to support project costs). The City intends to enter into a three-year agreement with the selected Consultant, with the option of extending the agreement for an additional two-year period based on mutual agreement and satisfactory performance. Questions regarding this RFP must be received by 5:30 p.m. PST on Wednesday, February 25, 2026, via email to Kaitlyn Elliott-Norgrove, Special Projects and Program Manager, at knorgrove@delmar.ca.usFor security reasons, you must enable JavaScript to view this E-mail address. . Proposals are due by 4:30 p.m. PST Friday, March 13, 2026, via email to knorgrove@delmar.ca.usFor security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 2/13/2026 10:30 AM Closing Date/Time: 3/13/2026 4:30 PM Related Documents: RFP 2026-02 CAP Update and GHG Inventories

Attachment Preview

CITY OF DEL MAR, CALIFORNIA

REQUEST FOR PROPOSALS (RFP)

No. 2026-02

Climate Action Plan Update and Greenhouse Gas Emissions Inventory

I. INTRODUCTION

A. General Information

The City of Del Mar (City) is seeking proposals from qualified professional consulting firms

(Consultants) to develop 1) an updated Climate Action Plan (CAP) and 2) greenhouse gas

(GHG) emissions inventories for two years, with 2022 as a new baseline year (a requirement

of the grant source the City is using to support project costs). The City intends to enter into a

three-year agreement with the selected Consultant, with the option of extending the

agreement for an additional two-year period based on mutual agreement and satisfactory

performance.

B. About the City

Incorporated in 1959, the City of Del Mar is a Charter Law City with a Council-Manager form

of government. The Del Mar City Council consists of five members, one of whom is chosen

on a rotating basis for a one-year term as mayor. Del Mar is located just 20 minutes north of

downtown San Diego on the southern California coast. Approximately 3,900 residents call this

2.2 square mile city their home. The famed horse racing and annual County Fair that take

place at the State-owned Del Mar Fairgrounds and over two miles of white sandy beaches

make Del Mar an inviting tourist destination. Residents and visitors enjoy excellent weather

and a variety of outdoor activities at the City's parks and Downtown Village.

The City of Del Mar Climate Action Plan was updated in June of 2016. The City developed a

CAP Implementation Plan and Monitoring Plan in 2019. Since the adoption of the CAP, the

City has implemented several measures that have resulted in a decrease in the City’s GHG

emissions. The City would like to build on this success and revise its CAP to incorporate

measures that reflect current climate action planning science, technologies, best management

practices, policies, and state mandates.

The 2016 CAP is available online via the City’s website:

https://www.delmar.ca.us/DocumentCenter/View/6101/Del-Mar-Climate-Action-Plan?bidId=.

In 2019, the City prepared an Implementation Plan for the 2016 CAP, which is available here:

https://www.delmar.ca.us/DocumentCenter/View/6978/CAP-Implementation-Plan?bidId=.

The CAP Monitoring Plan, which was developed in 2020, is available here:

https://www.delmar.ca.us/DocumentCenter/View/6977/CAP-Monitoring-Report-2020?bidId=.

The City Council-appointed Sustainability Advisory Committee (SAC) oversaw development

of the 2016 CAP. While City staff will oversee the eventual agreement with the Consultant,

SAC will play a role in the development of the updated CAP.

City of Del Mar

CAP Update and GHG Inventory RFP No. 2026-02

Page 2 of 4

C. Inquiries

Questions regarding this RFP must be received by 5:30 p.m. PST on Wednesday, February

25, 2026, via email to Kaitlyn Elliott-Norgrove, Special Projects and Program Manager, at

knorgrove@delmar.ca.us.

D. Submittal Requirements

Proposals are due by 4:30 p.m. PST Friday, March 13, 2026, via email to

knorgrove@delmar.ca.us.

II. ANTICIPATED TIMELINE

The anticipated timeline for the RFP process is outlined below and is subject to change without notice:

Notice of RFP

Questions Due

Action

Responses to Questions Posted

Deadline to Submit Proposals

City Staff Review of Proposals

Selected Consultant Notified

Council Consideration of Agreement for Services

Project Start Date

Tentative Timeline/Deadline

Friday, February 13, 2026

Wednesday, February 25, 2026 (5:30

PM)

Wednesday, March 4, 2026 (5:30 PM)

Friday, March 13, 2026, (4:30 PM)

Monday, March 16 – Friday, March 27,

2026

Monday, March 30, 2026

April 2026

April 2026

III. SCOPE OF SERVICES REQUIRED

The Scope of Services is included in Attachment A to this RFP.

IV. PROPOSAL FORMAT AND REQUIREMENTS

To be considered, proposals need to include the following content:

1. Consultant’s Proposal

The proposal shall confirm Consultant’s understanding of the Scope of Services,

demonstrate ability to meet the City’s needs for the project as outlined in this RFP, and

shall include:

o Title page showing the RFP number and subject, name of the firm, local address,

telephone number; name, title, and email address of contact person and the authorized

contract signer, if awarded; and date of submittal

o A summary of the Consultant’s relevant experience, capabilities and qualifications.

o Project delivery information, such as general approach, timeline for completion,

methodology, technical review process, technology utilized, approach for

communicating with the City, information needed from the City, and other project

specific information, as appropriate.

o Names, titles, contact information, and experience of each key team member.

o Respondents may submit other relevant information they deem appropriate.

2. Conflict of Interest

Consultant is required to issue a brief statement disclosing potentially conflicting interests,

including any litigation involving the Consultant or Consultant’s personnel which is adverse to

the City; and the listing of services currently being provided or provided within the last four

City of Del Mar

CAP Update and GHG Inventory RFP No. 2026-02

Page 3 of 4

years to any person, corporation, partnership, or other entity that made application to the City

for a discretionary land use entitlement or City project.

3. Client References

List a minimum of three (3) references from municipalities or other public sector clients.

4. Cost and Fee Structure

Provide a detailed cost description and fee schedule for services. The cost description should

be broken into line items for the various items of work for the tasks identified in the Scope of

Services (Attachment A). One lump sum proposal will not be accepted. Also include a

current fee schedule that indicates the standard fees for the various positions in the firm.

Consultants shall expressly state the proposed fees are valid for the entire initial agreement

term, or specify the requested fee increases for the term of the agreement. Typically, the City

will not consider annual increases of more than 3 percent or the San Diego Area Consumer

Price Index (CPI), whichever is lower.

5. Acceptance of or Requested Changes to the City’s Standard Agreement

Proposing Consultants must expressly state their acceptance of the terms of the City’s

standard agreement (Attachment B) or include requested changes and an explanation for

each change. Requested changes after the close of the RFP solicitation period will not be

considered. The City will not agree to make any modifications to the indemnity and insurance

requirements sections. Generally, the City will only consider changes that would be legally

required for the City’s agreement to comply with federal, state, or local laws and regulations.

6. Acceptance of RFP Addendums

Proposing Consultants must expressly acknowledge review and acceptance of all

addendums to the RFP if any are issued before the close of the RFP solicitation period.

V. EVALUATION CRITERIA

Selection of the successful proposal shall be generally based on the information provided in the

proposals and any subsequent interviews, which may be held solely at the option and discretion of

the City. At a minimum, proposals will be evaluated based on the following criteria: experience and

qualifications; ability to understand and fulfill the Scope of Services; costs; proposal responsiveness

and completeness; and other relevant evaluation criteria established by the City.

VI. TERMS AND CONDITIONS

A. Reserved Rights by the City

The rights reserved by the Cities include, but are not limited to, the following:

• Select and recommend for award the Consultant that best meets the needs of the City.

• Require further documentation or information prior to entering into an agreement.

• Conduct interviews or require oral presentations of any or all Consultants.

• Reject any or all submittals or waive technicality and formalities in submittals, as well

as accept submittals in whole or in part, if deemed in the best interest of the City.

• Amend or revoke this RFP. Any modifications, clarification, or additions will be posted

on the City’s website as an addendum.

• Terminate the RFP process or, in the event a contract has been awarded, the contract,

for any firm that is found to have made a material misstatement or misrepresentation

or that provided materially inaccurate information to the City.

• Under the City’s best value evaluation method, the Consultant with the lowest rates

may not necessarily be awarded this contract.

City of Del Mar

CAP Update and GHG Inventory RFP No. 2026-02

Page 4 of 4

B. Equal Opportunity

The City of Del Mar requires all proposers to comply with equal opportunity policies. Del Mar’s

programs, services, employment opportunities, and volunteer positions and contracts are open

to all persons without regard to race, religion, color, national origin, sex, age, sexual orientation,

marital status, disability, medical condition, genetic disability, military or veteran status, or

political affiliation.

C. Public Information

All materials received relative to this RFP will become public information and be available for

public inspection. Any information deemed confidential or proprietary should be clearly

identified by the Consultant as such. Companies submitting proposals which contain

information deemed to be proprietary, may submit that information separately under closed

cover so designated and clearly identified. Pricing information may not be so submitted and

is non-privileged.

D. Compliance With ADA and WCAG 2.1

If awarded the contract/agreement, the selected Consultant shall ensure that all digital

documents, web content, applications, and other deliverables created, provided, or delivered

under this Agreement comply with the Americans with Disabilities Act (ADA), Section 504 of

the Rehabilitation Act, and meet WCAG 2.1 Level AA standards. Specifically, the vendor must:

1) Ensure all deliverables meet accessibility standards as outlined by the WCAG 2.1; 2) Upon

request, Consultant must provide a Voluntary Product Accessibility Template (VPAT) to

document compliance; 3) Conduct accessibility testing using industry-standard tools and

methodologies, including automated testing and user testing by individuals with disabilities,

ensuring compliance with WCAG 2.1 Level AA (or the most current standard); 4) Promptly

remediate any identified accessibility issues and provide fixes or updates at no additional cost

to the City; and 5) Ensure ongoing compliance with any future changes to relevant rules or

accessibility guidelines.

VII. ATTACHMENTS

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement

Attachment A:

Scope of Services

Task 1: Develop GHG Inventories

Task

No.

Task Description

Start Date/

Completion Date

(Estimated)

1A

Project Meetings

April 2026 –

December 2028

Update

1B

Communitywide and

Municipal GHG

Inventories and

April 2026 –

December 2028

Projections

Task Outcome/Output

Conduct meetings with

relevant internal

stakeholders and the

project consultant to

inform the project.

1. Develop new

baseline year for GHG

inventories (2022).

2. Develop a second

inventory based on

2024 data.

Deliverables

1. Host one (1) kick-off

meeting.

2. Host regular project

meetings and/or conference

calls (x12).

3. Conduct meetings with

relevant City staff and

departments with consultant

(x6).

1. Identify data needs.

2. Collect data.

3. Develop communitywide

GHG inventories and

projections.

4. Develop municipal GHG

inventories and projections.

5. Summarize methods and

findings.

Task 2: Develop Updated Climate Action Plan

Task

No.

Task Description

Start

Date/Completion

Date (Estimated)

Task Outcome/Output

Conduct meetings with

2A

Project Meetings

June 2026 – May

2028

relevant internal

stakeholders and the

project consultant to

inform the project.

Deliverables

1. Host one (1) kick-off

meeting.

2. Host regular project

meetings and/or conference

calls (x12).

3. Conduct meetings with

relevant City staff and

departments with consultant

(x6).

2B

Develop and

Implement Public

Engagement Plan

July 2026 – May

2029

Facilitate public

engagement and

community involvement

in the CAP update

process.

1. Develop draft and final

public engagement plan (x1).

2. Implement public

engagement plan.

3. Presentation and meeting

materials.

Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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