Project Information

Bid Title

Catering for Q2 Procurement Town Hall at Fairmount Water Works

Issuing Agency

City of Philadelphia

Location

Pennsylvania

Published Date

May 29, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

B2627264

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Header Information
Bid Number:	B2627264	Description:	Catering for Q2 Procurement Town Hall at Fairmount Water Works	Bid Opening Date:	06/02/2026 12:00:00 PM
Purchaser:	James McClain	Organization:	City of Philadelphia
Department:	38 - Procurement Department	Location:	PROC - Procurement
Fiscal Year:	26	Type Code:	MI - Micro Purchase	Allow Electronic Quote:	Yes
Alternate Id:		Required Date:	06/12/2026	Available Date :	05/29/2026 04:11:17 PM
Info Contact:		Bid Type:	OPEN	Informal Bid Flag:	Yes
Purchase Method:	Open Market
Pre Bid Conference: Bulletin Desc: This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award as a whole. Do not deliver or provide services until notified by department.
Ship-to Address:	Ronald Hovey 1401 JFK Blvd Suite 120 Philadelphia, PA 19102 US Email: PHLContracts@phila.gov Phone: (215) 686-4720	Bill-to Address:	Ronald Hovey 1401 JFK Blvd Suite 120 Philadelphia, PA 19102 US Email: PHLContracts@phila.gov Phone: (215) 686-4720	Print Format:	Bid Vendor Print Form
File Attachments:	Consent and Authorization Agreement - B2627264.pdf Micro Purchase Terms and Conditions - B2627264.pdf Seller Checklist - Small Purchases - B2627264.pdf LGBTQ_Applicant_Data_Form - B2627264.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
Amendments:	Amendment # Amendment Date Amendment Note 1 05/29/2026 04:21:46 PM Item 1 1. Description changed from "Catering Service Requirements: The contractor shall provide catering services for the event, including delivery, setup, maintenance of the food service area during the event, and cleanup upon completion. Catering shall be provided in a self-service buffet style format. Dedicated serving staff are not required. However, the contractor shall ensure that food and beverage stations remain adequately stocked and maintained throughout the service period. The contractor shall provide all equipment, serving utensils, buffet service equipment, disposable service ware, plates, bowls (if applicable), cups, napkins, eating utensils, condiments, and supplies necessary to serve approximately sixty (60) attendees. The contractor shall comply with all applicable federal, state, and local food safety regulations. Food shall be transported, stored, displayed, and served at safe temperatures throughout the event. The contractor shall provide all equipment necessary to maintain proper food temperatures, food quality, and sanitary conditions during service. Upon conclusion of the event, the contractor shall remove all catering related materials and dispose of waste generated by the catering service." to "Catering Service Requirements: The contractor shall provide catering services for the event, including delivery, setup, maintenance of the food service area during the event, and cleanup upon completion. Catering shall be provided in a self-service buffet style format. Dedicated serving staff are not required. However, the contractor shall ensure that food and beverage stations remain adequately stocked and maintained throughout the service period. The contractor shall provide all equipment, serving utensils, buffet service equipment, disposable service ware, plates, bowls (if applicable), cups, napkins, eating utensils, condiments, and supplies necessary to serve approximately forty (40) attendees. The contractor shall comply with all applicable federal, state, and local food safety regulations. Food shall be transported, stored, displayed, and served at safe temperatures throughout the event. The contractor shall provide all equipment necessary to maintain proper food temperatures, food quality, and sanitary conditions during service. Upon conclusion of the event, the contractor shall remove all catering related materials and dispose of waste generated by the catering service.". Number of attendees was changed from 60 to 40 Item 2 1. Description changed from "Food and Beverage Requirements: The contractor shall provide food and beverage options sufficient to serve approximately sixty (60) attendees. Proposed menu selections shall be included with the quote and shall include a variety of options suitable for a professional business event. Final menu selections shall be subject to City approval prior to the event. The contractor shall identify any available vegetarian, vegan, gluten free, or other dietary accommodation options. Quantities provided shall be sufficient to serve all attendees and support the duration of the event. All food and beverages shall be prepared, transported, stored, and served in accordance with applicable federal, state, and local food safety regulations. The contractor shall be responsible for providing all food items, beverages, condiments, and related supplies necessary to fulfill the requirements of the event." to "Food and Beverage Requirements: The contractor shall provide food and beverage options sufficient to serve approximately forty (40) attendees. Proposed menu selections shall be included with the quote and shall include a variety of options suitable for a professional business event. Final menu selections shall be subject to City approval prior to the event. The contractor shall identify any available vegetarian, vegan, gluten free, or other dietary accommodation options. Quantities provided shall be sufficient to serve all attendees and

Commodity Codes

• NAICS 722320Caterers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.