Project Information

Bid Title

Mica Sup. Area HVAC System Replacement, Idaho Department of Lands, Coeur d'Alene, ID

Issuing Agency

State Government of Idaho

Location

Idaho

Published Date

Nov 24, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

26501

Original Source

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Bid Documents

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Project Description

submission date	project number	project name
12-18-25	26501	Mica Sup. Area HVAC System Replacement, Idaho Department of Lands, Coeur d'Alene, ID

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and all authorities having jurisdiction, including but not limited to, the State of Idaho Division of

Building Safety and Office of the State Fire Marshal. The final plans should at a minimum

include: a code study addressing penetration of fire rated walls; plan configuration; dimensions;

details including mechanical, electrical, and plumbing design to include all fixtures, systems,

equipment, required calculations, energy and performance data, systems review, coordination and

integration into all utilities and controls.

3. The Design-Build Team will be required to upload all documents to DPW’s Owner’s web-based

project management system, Projectmates. Documents may include, but are not limited to meeting

minutes, sketches, diagrams, existing system analysis, design phase submittals including drawings

and project manuals, photographs relevant to the project, construction submittals, field reports,

schedules, cost estimates, ASI’s, RFI’s, close out documents, warranties, etc.

4. A compete construction schedule and cost estimate will be required following the Design Phase for

final Owner approval prior to proceeding to the Construction Phase. This estimate, when approved,

will become the Guaranteed Max Price (GMP) of the construction contract.

5. Develop all necessary materials and make a minimum of one (1) presentation to the Permanent

Building Fund Advisory Council (PBFAC).

6. Securing all building and trade permits for construction through the State of Idaho Division of

Building Safety.

7. Construction and construction administration by the Builder as well as the Architect/Engineers of

Record. Construction administration will also include conferences, weekly site observations and

progress meetings with the Agency and DPW.

8. All work shall be in accordance with currently adopted building, fire, accessibility, and energy

codes.

9. Development and refinement of cost estimates and project schedules throughout the design phase.

10.Project Closeout, establishment of warranties, guarantees and owner training.

QUALIFICATION STATEMENT CONTENT

A. Basic Qualifications: Maximum four (4) pages; twenty (20) points

1. Provide basic data related to the Design-Build Team’s companies/firms, including the General

contractor, the Architect-of-record, and the Plumbing, Mechanical, and Electrical Engineers of

record.

a. Provide company’s age, size, location, and general information.

b. Provide number of personnel and resources available to meet the project schedule.

B. Specific Team Member Qualifications: Maximum eight (8) pages; twenty-two (22) points

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1. Provide a one-page resume with specific qualifications for each team member expected to

accomplish the work (points allocated below). Each resume should include the individual’s

education, training, certifications, or other qualifications which show the person’s ability to

complete projects of this scope and/or type. Were applicable provide Idaho license type and

number. Provide up to 5 examples of similar work completed in the past ten years. Include the

location, and the current phase of design or construction.

a. Design-Builder/General Contractor (Project Manager, Superintendent, etc): Maximum

five (10) points

b. Architect of Record: Maximum two (3) points

c. Mechanical Engineer: Maximum two (3) points

d. Plumbing Engineering: Maximum two (3) points

e. Electrical and Low Voltage Engineering: Maximum two (3) points

C. Project Approach: Maximum four (4) pages; twenty-six (26) points



1. Describe the Team’s approach for assessing the existing mechanical systems and designing

a solution for this project, including the concepts below. Give examples where appropriate.

Maximum nine (9) points

a. Understanding of the existing mechanical systems and current failures.

b. Possible design and construction challenges that the Team foresees.

c. Design opportunities and/or concepts that the Team may explore.

2. Describe the Team’s management approach for this project, including the concepts below.

Give examples where appropriate. Maximum nine (9) points

a. Quality control of construction documents.

b. Document coordination between consultants.

c. Process and tools for creating and managing the schedule.

d. Process and tools for creating and managing the construction cost estimate within

budget.

e. Methods for managing Owner/Agency expectations.

f. Methods for gathering stakeholder’s input and acceptance.

g. Relationships and interactions with local utility companies and authorities having

jurisdiction.

3. Describe the Team’s approach to construction administration, including the concepts below.

Give examples where appropriate. Maximum eight (8) points

a. Hierarchy and turnaround time for information distribution (i.e. meeting agendas. and

minutes, submittals, RFIs, PRs, change orders, etc.)

b. Process for monitoring the construction schedule.

c. Expectations for Architect, Plumbing, Mechanical, and Electrical Engineer’s

involvement during CA.

d. Problem solving skills for unforeseen conditions.

e. Experience with Owner’s web based project management system, Projectmates.

D. Format: Maximum two (2) points

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1. To assist reviewers in their evaluation of submittals, it is preferable for submittals to follow the

format of the headings (A-C) listed above. Proposals should be clear and concise. Emphasis

should be placed on specific qualifications of the people who will actually perform the work.

2. All content should be contained in the submittal. No external means of information (i.e. brochures

or QR codes) will be considered.

3. Submittals must include the name of the team’s primary contact, phone number, and email address

on the cover letter. Failure to provide this information may result in the proposal being

nonresponsive.

SUBMITTAL

Submit five (5) copies of the submittal; include one USB drive containing a PDF of the submittal.

EVALUATION, FINAL RANKING, INTERVIEW PROCESS

A selection committee consisting of two (2) representatives from DPW, two (2) representatives from

Department of Lands, and an independent Design Builder will evaluate and rank the firms deemed to be

the most highly qualified to perform the required services.

The ranking process is accomplished in two steps: 70 points for the Initial Ranking based on the written

submittal, and 30 points for a Final Ranking based on an interview. The selection committee will score the

written submittals based on the criteria in the Qualification Statement Content and up to three (3) teams

will be invited for an interview. The scores will be based on the tables below.

Initial Ranking, Written Point Scoring

Criteria

Maximum

Possible Points

A Basic Qualifications

20

B Team Member Qualifications

22

C Approach to Project

26

D Format

2

Written Total

70

Presentation/Interview Point Scoring

Criteria

Maximum

Possible Points

Competency and ability to address the items

15

that will be provided to the final ranked

teams

Selection Committee’s Q & A

15

Presentation/Interview Total

30



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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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