Project Information

Bid Title

26-032 Stormwater Assessment Fee Consulting Services

Issuing Agency

City of Pensacola

Location

Florida

Published Date

Apr 13, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	26-032 Stormwater Assessment Fee Consulting Services
Category:	Requests for Proposal (RFP)
Status:	Open

Description: SCOPE OF SERVICES The CONSULTANT shall provide services on an as-needed, per task basis including: review and update of the City’s existing residential tier structure. review and update of the existing stormwater assessment fee structure including the ESU square footage and the residential tier structure. development of new assessment structures using the most up-to-date technologies such as artificial intelligence etc. to more accurately determine impervious square footage per parcel. This will include conducting the work necessary to provide the impervious square footage per parcel. creation of the annual stormwater assessment roll sufficient to transmit to the Escambia County Tax Collector for collection on the annual property tax bill. development of any ordinances or resolutions needed to implement any change on-going assistance to City staff in the maintenance and implementation of the fee including the creation of the tax roll and the development and mailing of any required notices to affected properties. The CONSULTANT shall ensure the City’s stormwater fee structure is equitable, legally defensible under Florida law, financially sustainable, and consistent with industry best practices. Publication Date/Time: 4/13/2026 8:00 am Closing Date/Time: 5/12/2026 2:30 pm Related Documents: rfp-26032-StormwaterAssessmentConsulting (PDF)

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CITY OF PENSACOLA, FLORIDA

REQUEST FOR PROPOSALS

RFP NO. 26-032

STORMWATER ASSESSMENT FEE CONSULTING SERVICES

A sealed proposal with original or electronic signature, an additional five (5) complete

copies, and one (1) complete electronic copy (PDF) on flash drive or CD will be

received on May 12, 2026, 2:30 P.M., Central time, at the following location.

City Hall (lobby)

222 West Main Street

Pensacola, Florida, 32502

Attention: Purchasing

The OUTER PACKAGING of the sealed submittal shall identify the respondent, and

the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx or

other courier service). Submittals received after the deadline will not be accepted. Multiple

submittals from the same entity will not be accepted.

Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.

Both sites require registration and varying fees for notifications and document downloads.

Those submittals received will be opened and publicly acknowledged immediately

afterward via Microsoft Teams at the following link*: Microsoft Teams RFP opening.

Specifications will be posted to the City’s website at www.cityofpensacola.com/bids.aspx.

Addenda will be posted to the City’s website. Proposers are responsible for

obtaining addenda and are advised to check the website frequently.

A proposal tabulation with a Notice of Intent to Award will be posted to the City’s website

at www.cityofpensacola.com/bids.aspx. Respondents are advised to check the website

frequently.

Any questions concerning the RFQ should include the Subject Line: RFQ # - RFI, and

should be addressed and submitted in writing no later than 10:00 A.M., Central time,

May 1, 2026, to:

Dedria Lunderman, Purchasing Manager

City of Pensacola

222 W. Main St.

Pensacola, FL 32502

purchasing@cityofpensacola.com

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A proposal tabulation or a Notice of Intent to Award will be posted to the City’s website at

www.cityofpensacola.com/bids.aspx.

The City of Pensacola adheres to the Americans with Disabilities Act and will make

reasonable accommodations for access to City services, programs, and activities. Please

email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be

made at least 48 hours in advance of the event in order to allow the City time to provide

the requested services.

The City of Pensacola reserves the right to accept or reject any or all proposals, to waive

any proposal informalities, and to re-advertise for proposals when deemed in the best

interest of the City of Pensacola.

Attest:

Ericka L. Burnett

City Clerk

CITY OF PENSACOLA

D. C. Reeves

Mayor

The City of Pensacola provides equal access in employment and public services.

(*Participation in a Microsoft Teams meeting requires a microphone and

speakers; however, webcams are optional. Participants may join the

meeting either via a PC or Smartphone. Please be sure to check the system

requirements at the following link: Microsoft Teams System Requirements

Check.)

SECURITY NOTICE

Visitors to City Hall are required to stay in the lobby unless otherwise directed.

Late submittals will not be accepted.

FLORIDA GOVERNMENT IN THE SUNSHINE — PUBLIC RECORDS NOTICE

Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings

under this RFP are subject to Florida’s Government in the Sunshine Law — open to

the public, noticed in advance, and documented as public records. Each Committee

member shall sign a Sunshine Law acknowledgement prior to participating. All

notes, scoresheets, and written communications are public records under Chapter

119, Florida Statutes, and subject to disclosure. Members shall not communicate

privately with one another or with proposers outside of a duly noticed public meeting.

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SCHEDULE OF EVENTS (subject to change)

Date

04/13/26

05/01/26

05/12/26

TBA

TBA

TBA

All times are Central time.

Activity

Publish RFP

Deadline for Questions

Proposal Deadline/Proposal Opening

Evaluation Committee Meeting

Distribution of Materials.

Evaluation Committee Meeting*

Written Proposal Ranking/Shortlisting

*Recommendation of Contract Award may

be made at this meeting

Evaluation Committee Meeting

Oral Presentations (if needed)

Recommendation for Contract Award

INSTRUCTIONS AND GENERAL SPECIFICATIONS

A. Firms responding to the RFP must be available for formal presentations/interviews

to the Selection Committee.

B. Sealed proposals must be submitted in the proposal format outlined as part of

these Instructions and General Specifications. Proposal documents include at a

minimum:

• Proposal response in stated format

• Proposal form(s) provided by City

• Required City forms

• Acknowledgement of addenda

C. Submittals must be typed or printed. All corrections made by the respondent prior

to the opening must be initialed and dated by the respondent. No changes or

corrections will be allowed after submittals are opened.

D. The City of Pensacola is not liable for any costs incurred by any interested party in

responding to this RFP.

E. Responses become public records upon submission, subject to Florida’s Public

Records Law.

F. The City reserves the right to reject any or all proposals, waive minor informalities,

and request additional information.

G. Notwithstanding anything else stated herein, the City reserves the right to modify

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the proposal documents, including the Agreement, by issuing addenda to be

posted on the City’s website.

H. These instructions, specifications, and statements accompanying the proposal, the

proposal itself, and any addendum issued, shall be included in the Agreement that

will be entered into for this service.

I. By responding to this solicitation, each Respondent warrants that it has not and

will not employ or retain any company or person, other than a bona fide employee

working solely for the firm, to solicit or secure an agreement pursuant to this

solicitation and that it has not and will not pay or agree to pay any person,

company, corporation, individual or firm, other than a bona fide employee working

solely for the firm, any fee, commission, percentage, gift, or other consideration

contingent upon or resulting from the award or making of an agreement.

BACKGROUND AND PURPOSE

I. Overview

The City of Pensacola, Florida originally assessed a stormwater assessment fee

beginning in 2012. The intent of the assessment is to raise funding to support the City’s

stormwater program which includes street sweeping and the maintenance and upkeep of

all City stormwater infrastructure. The current rate is based on an equivalent stormwater

unit (ESU) of 2,998 square feet. The rate is then assessed on both commercial and

residential parcels. The commercial rate is based on the square footage of the primary

improvements divided by the ESU. The residential rate is based on the square footage of

the dwelling units broken into tiers as shown below.

Residential Tier

SqFT

Small

Small-Medium

Medium

Large

Very Large

100-1100

1101-1600

1601-2500

2501-5600

>5600

Assigned

ESU's

0.44

0.68

1.00

1.53

Measured

Current Rate

$35.20

$54.40

$80.00

$122.40

Current

Rate

$53.02

$81.93

$120.49

$184.35

Maximum Rate

$59.84

$92.49

$136.01

$208.10

ESU

2998 sqft

The City uses the Property Appraiser’s tax roll as its basis of data including parcel

delineation and determination of square footage.

The City of Pensacola (“CITY”) is seeking proposals from qualified consulting firms

(“CONSULTANT”) to assist with review of the existing stormwater assessment and the

creation and implementation of any adopted changes.

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SCOPE OF SERVICES

The CONSULTANT shall provide services on an as-needed, per task basis including:

1) review and update of the City’s existing residential tier structure.

2) review and update of the existing stormwater assessment fee structure

including the ESU square footage and the residential tier structure.

3) development of new assessment structures using the most up-to-date

technologies such as artificial intelligence etc. to more accurately determine

impervious square footage per parcel. This will include conducting the work

necessary to provide the impervious square footage per parcel.

4) creation of the annual stormwater assessment roll sufficient to transmit to the

Escambia County Tax Collector for collection on the annual property tax bill.

5) development of any ordinances or resolutions needed to implement any

change

6) on-going assistance to City staff in the maintenance and implementation of the

fee including the creation of the tax roll and the development and mailing of any

required notices to affected properties.

The CONSULTANT shall ensure the City’s stormwater fee structure is equitable,

legally defensible under Florida law, financially sustainable, and consistent with

industry best practices.

II. DELIVERABLES

Task 1 – Development of new residential tiers before June 1st.

Task 2 - Written study updating (if necessary) the equivalent stormwater unit

based on the City’s current parcels

Task 3 – Written method of new assessment method along with the parcel-by-

parcel analysis of each property in the City using updated technologies sufficient

to develop the annual stormwater assessment roll.

Task 4 – Development of the annual stormwater assessment roll legally sufficient

to transmit to the Tax Collector for collection on the annual property tax bill.

Task 5 – Written enabling ordinance/resolution needed to implement the

assessment.

III. MINIMUM QUALIFICATIONS

• Experience with stormwater utilities in Florida or similar jurisdictions

• Knowledge of special assessment law

• Experience with rate modeling and GIS analysis

• Demonstrated public engagement experience

IV. INSURANCE REQUIREMENTS

Before starting and until termination of work for, or on behalf of, the CITY, the

CONSULTANT and any/all subconsultants shall procure and maintain insurance of

the types and to the limits specified below.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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