Project Information

Bid Title

Sedgwick County Elections and Records Management Remodel

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Nov 24, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-0086

Original Source

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Bid Documents

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
25-0086	12/2/2025 1:45:00 PM	Sedgwick County Elections and Records Management Remodel	RFB Pre-bid Sign In Addendum #1 Addendum #2	A pre-bid meeting will be held on site. Bidders are to meet at 3639 N Comotara, Wichita, KS 67226 beginning at 9:00 a.m. on Wednesday, October 29, 2025. Attendance is not mandatory; however, this will be the only time to meet directly with County staff and the architect to answer questions concerning this project. General contractors are encouraged to have their subcontractors attend this meeting to view the site conditions.

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Sedgwick County Elections and Records Management Remodel

INVITATION FOR BIDS

PROJECT: Sedgwick County Elections and Records Management Remodel

3639 N Comotara

Wichita, KS 67226

COUNTY BID NUMBER: 25-0086

PRE-BID MEETING:

A pre-bid meeting will be held on site. Bidders are to meet at 3639 N Comotara, Wichita, KS 67226

beginning at 9:00 a.m. on Wednesday, October 29, 2025.

Attendance is not mandatory; however, this will be the only time to meet directly with County staff and the

architect to answer questions concerning this project. General contractors are encouraged to have their

subcontractors attend this meeting to view the site conditions.

Bidders are encouraged to examine bidding documents as early as possible. In order to ensure each

bidder has the most current information for bidding there is an established date and time for last

questions to be asked. Bidders requiring clarification or interpretation of the Bidding Documents

shall make such requests, in writing only, to Lee Barrier, Purchasing Agent, at

Lee.Barrier@sedgwick.gov no later than 5:00 p.m. on Wednesday, November 12, 2025.

RESPONSES TO INVITATION FOR BID:

PLEASE NOTE ADDRESS CHANGE FOR PURCHASING DEPARTMENT.

Responses will be received in the Sedgwick County Purchasing Department, located in the Finance

Department, 100 N. Broadway Avenue, Suite 610, Wichita, Kansas, 67202, until 1:45 p.m. on

Tuesday, December 2, 2025. Late Bids will not be accepted and will not be considered for award

recommendation.

BID RESPONSES WILL BE OPENED AT: 2:15 p.m. on Tuesday, December 2, 2025.

This meeting will be held in the Finance Department, 100 N. Broadway, Suite 610, Wichita, Kansas,

67202. All interested parties are invited to attend this meeting, as bids/responses will be received,

publicly opened and read aloud.

After review and appropriate approval, a contract will be awarded to the lowest responsive, responsible

and best bidder meeting specifications and appropriately licensed to do the specified work outlined in

these documents.

Plans and specifications are available in electronic form only and may be downloaded by clicking

the following link, Sedgwick County Construction Projects. Company information will be

collected to generate a plan holder’s list which will be updated weekly and available at the

Sedgwick County Elections and Records Management Remodel section of the current RFP/RFQ

page. Upon request, plans will be made available for viewing only in the County Clerk’s office 100 N.

Broadway Avenue, Suite 620, Sixth Floor, Wichita, Kansas, 67202.

There will be NO Bid Document Deposit for this set of Documents.

A RECOMMENDATION FOR CONTRACT AWARD:

will be made to the Board of Bids and Contracts at its regular meeting at 10:00 a.m. on Thursday,

December 4, 2025, generally held in the County Commission Meeting Room located at 100 N.

Broadway, Sixth Floor, Wichita, Kansas, 67202, although this date or location could change.

CONTRACT AWARD:

Board of County Commissioners will consider award on Wednesday, December 10, 2025, although this

date could change.

PROJECT SCOPE:

INVITATION FOR BIDS

16 OCTOBER 2025

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Sedgwick County Elections and Records Management Remodel

To remodel office space, add restrooms, access control, surveillance, fencing, and electrical for

warehouse equipment.

BIDDING DOCUMENTS:

1. Complete sets of Bidding Documents shall be used in preparing Bids.

2. Neither the Owner nor the Architect/Engineer assumes any responsibility for errors or

misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3. The Owner or Architect/Engineer, in making copies of the Bidding Documents available, do so

only for the purpose of obtaining Bids on the work and do not confer a license or grant for any

other use.

4. Bids shall include furnishing all labor, materials, equipment and performing the work for the

above-described Project in strict accordance with the Bidding Documents and any Addenda.

DURING BIDDING PERIOD:

Inquiries regarding Bid Documents, Bid/Selection process or any requests for information about this

specific project shall be directed in writing only to:

Lee Barrier, Purchasing Agent

100 N. Broadway, Suite 610

Wichita, KS 67202

Telephone: (316) 660-7258 Fax: (316) 383-7055

E-mail: Lee.Barrier@sedgwick.gov

All contact concerning this solicitation shall be made through the Purchasing Department.

Bidders shall not contact county employees, department heads, using agencies, evaluation committee

members or elected officials with questions or any other concerns about the solicitation. Questions,

clarifications and concerns shall be submitted to the Purchasing Department in writing. Failure to

comply with these guidelines may disqualify the Bidder’s response.

OWNER’S REPRESENTATION:

Owner’s Representative for the duration of the Project:

Andrew Dilts

Facilities Director

525 N Main, Suite 135, Wichita, KS 67202

Telephone: 316-660-9062

E-mail: Andrew.Dilts@sedgwick.gov

Tania Cole

Assistant County Manager

100 N Broadway, Suite 630, Wichita, KS, 67202

Telephone: (316) 660-9393

E-mail: Tania.Cole@sedgwick.gov

Architect’s Representative:

Sarah Wiesner

Schaefer Architecture

257 N Broadway, Wichita, KS, 67202

Telephone: (316) 684-0171

E-mail: swiesner@schaefer-arch.com

Justin Graham

Schaefer Architecture

257 N Broadway, Wichita, KS, 67202

INVITATION FOR BIDS

16 OCTOBER 2025

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Sedgwick County Elections and Records Management Remodel

Telephone: (316) 684-0171

E-mail: jgraham@schaefer-arch.com

BIDDER’S REPRESENTATION:

In order to induce the Owner to accept their Bid, in addition to and not in lieu of any other representations

and warranties contained in the Bidding Documents, the Bidder represents and warrants the following to

the Owner:

1. The Bidder and their subcontractors are financially solvent and possess sufficient working capital

to complete the work, and perform all obligations hereunder.

2. The Bidder is able to provide the plant, tools, materials, supplies, equipment, and labor required

to complete the work and perform the Bidder’s obligations hereunder.

3. The Bidder will be authorized to do business in the State of Kansas, and will be properly licensed

to do this work.

4. The Bid and execution of the Bidding Documents and the Bidder’s performance thereunder are

within the Bidder’s duly authorized powers.

5. The Bidder has made an exhaustive study of the Bidding Documents; understands the terms and

provisions thereof; and has sought or will timely seek any and all necessary clarifications prior to

submitting the Bid; and that the Bid is made in accordance with the foregoing.

6. The Bidder has visited the Project and is completely familiar with the local and special conditions

under which the work is to be performed and has correlated such knowledge with the

requirements of the Bidding Documents.

7. The Bid is based upon the approved materials, systems and equipment described in the Bidding

Documents without exception, including all warranties, coordination and components required to

perform the work.

8. The Bidder certifies that their Bid is submitted without collusion, fraud, or misrepresentation as to

other Bidders, so that all Bids for the Project result from a free, open and competitive bidding

environment.

9. The Bidder possesses a high level of experience and expertise in the business administration,

management, and superintendence of projects of the size, complexity and nature of this particular

Project, and that the Bidder will work with the care, skill and diligence of such a contractor.

10. The Bidder acknowledges that the Owner is relying upon this Bidder’s skill and experience in

connection with the work being bid herein.

11. That complete sets of Bidding Documents were used in the preparation of the Bid and that neither

the Owner nor the Architect is responsible for errors or misinterpretations resulting from the use

of incomplete sets of such Documents.

The foregoing warranties are in addition to, and not in lieu of (A) any and all other liability imposed upon

the Contractor by law with respect to the Contractor’s duties, obligations and performance of the work and

(B) any and all other warranties, representations and certifications made in the Bidding Documents. The

Contractor’s liability hereunder shall survive the Owner’s final acceptance of and payment for the work.

All representations and warranties set forth herein and in the Contract Documents shall survive the final

completion of the work or the earlier termination of this Agreement.

Bid Guarantee:

1. Bid Security is required in the amount of at least 5% of the bid plus all additional alternates. In

case of multiple prices in a bid or alternate, write for the maximum possible contract amount.

2. Bid Security can be in the form of a certified or Cashier’s Check or Bid Bond acceptable to

Sedgwick County. Checks are to be made payable to the Sedgwick County Clerk and drawn on a

solvent Kansas bank or trust company. These checks or bonds will be retained by Sedgwick

County until the purchase contract has been awarded.

3. Bid Bonds shall be written by a bonding agency approved by the United States Treasury

Department and licensed to do business in the State of Kansas.

INVITATION FOR BIDS

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Sedgwick County Elections and Records Management Remodel

4. Bid Bonds shall be submitted on AIA Document A310, latest edition, as issued and approved by

the American Institute of Architects.

5. Bid Security will be retained by the Sedgwick County Clerk until the Contract for the Project has

been completed and is a guarantee that if awarded the Contract, the Bidder will enter into a

contract and give bonds as required. In the event the successful Bidder fails to consummate a

signed Contract, through no fault of the Owner, Bid Security shall be retained by the Owner as

liquidated damages and not as a penalty.

6. Sedgwick County reserves the right to retain the Bid Security of the three (3) lowest Bidders until

the successful Bidder has entered into a Contract or until 60 days after Bid opening, whichever is

the shorter. All other Bid Securities will be returned as soon as practicable.

Sedgwick County is desirous of allowing as many Kansas vendors as possible the opportunity to

participate, including minority owned, woman owned and small businesses, in the roles of general

contractors and subcontractors. If your company does not fall into either of these categories, your efforts

to contract with vendors who fall in these categories are appreciated.

General Contractor will be required to maintain a subcontractor worksheet throughout the project and will

submit the worksheet to County staff at any time requested but shall submit the worksheet at the

completion of project.

END OF INVITATION FOR BIDS

INVITATION FOR BIDS

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Sedgwick County Elections and Records Management Remodel

INSTRUCTIONS TO BIDDERS

PROJECT:

Sedgwick County Elections and Records Management Remodel

3639 N Comotara

Wichita, KS 67226

COUNTY BID NUMBER: 25-0086

ARCHITECT:

Justin Graham

Schaefer Architecture

257 N Broadway, Wichita, KS, 67202

Telephone: (316) 684-0171

E-mail: jgraham@schaefer-arch.com

Bids shall be made in accordance with these Instructions to Bidders:

A. Responses to this invitation will be accepted only from General Contractors who are licensed to

do business in Sedgwick County.

B. Applications will also be accepted from General Contractors who have applied to receive a

reciprocal license.

C. A copy of General Contractor’s Certificate of Insurance will be required to be submitted with the

Bid at the time the bids are due. Insurance policy will be due from the successful contractor as

part of the required documents prior to issuance of the notice to proceed.

D. Bidding Documents shall include the Invitation for Bids, Bid Form, construction drawings,

proposed Contract Documents, including any Addenda issued prior to receipt of Bids,

supplemental information and any additional information requested.

E. Bids must be on a lump sum basis and shall be the Contract Amount.

F. Bidder Qualifications: For the duration of the project, all Prime Bidders shall be located within

Sedgwick County, Kansas or establish an office in Sedgwick County, Kansas, and may be

required by the Owner to furnish information to support the Bidder’s capability to fulfill the

Contract if awarded the Contract. Such information does not need to be submitted with the Bid,

but may be requested at the Owner’s option. Such information may include, but not be limited to,

the following:

1. Proof of registration with the Kansas Director of Taxation by non-resident Bidders (K.S.A.

79-1009).

2. Proof of registration with the Kansas Secretary of State by foreign corporations.

3. List of projects of similar size and type the Bidder has constructed or in which the Bidder

has been engaged in a responsible capacity.

4. Evidence the Bidder maintains a permanent place of business.

5. A current financial statement.

Examination:

INSTRUCTIONS TO BIDDERS

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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