Project Information

Bid Title

RFP-25-26-064-Consultant for Neighborhood Action Plans

Issuing Agency

City of Danville

Location

Virginia

Published Date

Mar 5, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-064

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	25-26-064
Bid Title:	RFP-25-26-064-Consultant for Neighborhood Action Plans
Category:	Purchasing Miscellaneous Bids
Status:	Open

Description: RFP-25-26-064-Consultant for Neighborhood Action Plans Last Day for Questions Friday March 20,2026 by 4:00PM (No Additional questions after 4:00PM on March 20,2026) Sealed Bid Opens Thursday April 2,2026 at 4:00PM Publication Date/Time: 3/5/2026 12:00 AM Closing Date/Time: 4/2/2026 4:00 PM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone: 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: RFP 25-26-064-Consultant for Neighborhood Action Plan_ Post

Attachment Preview

REQUESTS FOR PROPOSALS

Proposal No RFP 25-26-064

Title:

“Consultant for Neighborhood Action Plans “

Last Day for Questions: Email questions to purchasing@danvilleva.gov by no later than

Friday March 20,2026 by 4:00PM

Proposal Closing

Date:

Sealed proposals shall be accepted no later

Thursday April 2,2026 by 4:00PM

Mail or Hand-Deliver to:

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Electronic Proposals will be accepted on eVA (https://eva.virginia.gov )

Direct Bidding

Procedures

Inquiries to:

Project Owner:

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

Renee Burton, Project Manager, Community Development

burtotr@danvilleva.gov

TABLE OF CONTENTS

1.0

Intent

2.0

SCOPE OF WORK

3.0

SUPPLEMENTAL GENERAL CONDITIONS

4.0

SPECIFICATIONS-Proposer Agrees

5.0

PROPOSAL DOCUMENTS (Link)

RFP 25-26-064

“Consultant for Neighborhood Action Plans”

1.0 Intent:

1.6 It is the intent of this “RFP-25-26-064” The City of Danville is seeking a consultant to

prepare two (2) comprehensive plans for specific neighborhoods within the City

(“Neighborhood Action Plan(s)”). Consultants will be responsible for the meeting with

neighborhood groups, gathering information and compiling citizen feedback to formulate

a long-range plan for the specific neighborhoods with actionable goals. Contract terms

the City may extend this agreement for up to four (4) additional years in one-year

increments provided the Contractor also agrees to the extension. Termination or

expiration of this agreement shall not automatically terminate any routine, schedule work,

non-schedule work, or task order work that has not been completed as of the date of

termination or expiration, and this agreement shall remain in full force and effect until

such work has been completed.

1.1 Submit invoice(s) to:

City of Danville

Accounts Payable

PO Box 3300

Danville, VA 24543

Attention : Renee Burton, Community Development

1.2 Deadline

Sealed Proposals shall be submitted no later than April 2, 2026, at 4:00PM

to: City of Danville

Purchasing Department

Attn.: Carol Henley

427 Patton Street, Room 304

Danville, VA 24541

Proposals will not be accepted both electronically and on paper. The bid with the latest time

stamp received prior to the due date and time will be evaluated for each Bidder.

1.3 Bid Inquiries: The last day for questions will be

Friday March 20,2026 by 4:00PM

Email Carol Henley at purchasing@danvilleva.gov

1.4 Bonds: 5% Bid bond; 100% performance and payment bonds.

1.5 Time of Completion: by Thursday December 10,2026

1.6 Liquidated Damages: $100.00 dollars per calendar day.

1.7 Owner’s Representative: Renee Burton, Project Manager burtotr@danvilleva.gov

RFP 25-26-064

“Consultant for Neighborhood Action Plans”

1.8 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each

invoice until final completion and acceptance of the contract work

2.0 SCOPE OF WORK

2.1

The City of Danville is seeking proposals for consultants to collaborate with local two (2) neighborhoods

to develop specific goals for individual comprehensive-like plan referred to as Neighborhood Action Plans

(NAPs). As an extension of PLANDanville, the NAPs shall follow the attached NAP Toolkit, as well as

PLANDanville and City of Danville branding. The Consultant will be responsible for the following:

• At least four (4) meetings (at least two (2) being in-person meetings) to consult with

neighborhood groups.

• Biweekly updates with City Staff to include memos, virtual meetings, in-person

meetings, or other appropriate means as agreed to between the City and the

Contractor.

• Data mining and information collection for management and extrication of

neighborhood demographics, population statistics, and goals.

• Compilation of NAP in accordance with NAP Toolkit (attached).

• Up to two (2) drafts of NAP for each neighborhood prior to final document; and

• Graphic design of the NAP in accordance with PLANDanville and the City of Danville

branding.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version

3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

3.2 Award:

A. The award will be made to the best responsive bidder, with consideration given to

completion time.

B. If a scoring matrix will be used in the evaluation, it will be shared in this solicitation.

C. The City reserves the right to reject any or all offers and to waive informalities and

minor irregularities in offers received.

D. The award will be made to the proposal conforming to the RFP and will be most

advantageous to the City.

3.3 Evaluation:

Proposals will be evaluated on:

A. Experience with similar projects and with the City of Danville;

B. Team qualifications.

C. Understanding of project and proposed approach; and

D. Cost competitiveness.

RFP 25-26-064

“Consultant for Neighborhood Action Plans”

3.4 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary modifying

each and every invitation to bid, purchase order or other award issued by the City of

Danville. In the discharge of these responsibilities, the Director of Purchasing may be

assisted by assigned buyers. No other City officer or employee is authorized to order

supplies or services, enter into purchase negotiations, or in any way obligate the

government of the City of Danville for any indebtedness. Any purchases contrary to

these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of Proposals and appeal or protests, is

governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".

Copies of the Procurement Code may be obtained by writing the City of Danville

Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by

downloading from the City’s website, Finance Department, Purchasing Division. The City

of Danville does not discriminate against faith-based organizations.

3.5 Method of Proposal Submission:

A. Proposals will not be accepted both electronically and on paper. Each must choose

only one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped bid will be the only bid accepted and evaluated.

No bid may be considered if received after the time shown on the title page. The

allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes must

be sealed and marked in the lower left-hand corner RFP 25-26-064“Consultant for

Neighborhood Action Plans” and submitted to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their Proposals electronically

must ensure that they are registered on eVA at. https://eva.virginia.gov Proposals

can be found under the Business Opportunities Tab > Virginia Business Opportunities

(VBO). Search RFP 25-26-064. When addenda are issued, suppliers that have

submitted an electronic response will have to RESUBMIT their response to the latest

version of the solicitation.

D. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other

changes must be initialed by the person signing the bid.

E. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a

domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or

as otherwise required by law. A Contactor organized or authorized to transact

business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include

RFP 25-26-064

“Consultant for Neighborhood Action Plans”

in its bid or proposal the identification number issued to it by the State Corporation

Commission. Any bidder or offeror that is not required to be authorized to transact

business in the Commonwealth as a foreign business entity under Title 13.1 or Title

50 or as otherwise required by law shall include in its bid or proposal a statement

describing why the bidder or offeror is not required to be so authorized.

3.6 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and

timely completion of this Project, may be deemed sufficient cause for disqualification of

said Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and

professional completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is

altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or

irregularities of any kind which make the proposal incomplete, indefinite, or

otherwise ambiguous.

3. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction or

maintenance of public highways, may withdraw his bid from consideration, if the

price bid was substantially lower than the other Proposals due solely to a mistake

therein, provided the bid was submitted in good faith and the mistake was a clerical

mistake, as opposed to a judgment mistake, and was actually due to an

unintentional arithmetic error or an unintentional omission of a quantity of work,

labor, or material made directly in the compilation of the bid, which unintentional

arithmetic error or unintentional omission can be clearly shown by objective

evidence drawn from inspection of original work papers, documents, and materials

used in the preparation of the bid sought to be withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within

two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the

following reasons:

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.