Project Information

Bid Title

Concessionaire Services

Issuing Agency

New Smyrna Beach city

Location

Florida

Published Date

Jul 7, 2025

Closing Date

Aug 6, 2025

Government Level

State & Local

Status

Closed

Ref. #

20-25-LS

Original Source

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Bid Documents

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Project Description

Project ID: 20-25-LS

Title: Concessionaire Services

Addenda: 0

Release Date: 7/7/2025

Due Date: 8/6/2025

Post Information

Posted At:Mon, Jul 7, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of New Smyrna Beach, Florida (the “City”) is accepting sealed proposals from licensed, experienced and qualified contractors to provide concessionaire services as listed in the City's specifications.

If an award is made it shall be made to the contractor whose proposal is most advantageous to the City, taking into consideration the evaluation factors set forth in this document. The City shall not use any other factors or criteria in the evaluation of the proposals received.

The contract will be revenue generating for the awarded contractor and a flat fixed fee, percentage of sales or a combination of both to the City. The term of this contract shall begin on the date the contract is approved by the City of New Smyrna Beach, City Commission (herein after, the “Commission”), signed by all required parties and filed with the City Clerk. The term of the contract shall be three (3) years from the effective date. After the initial term, and upon consent of both parties, the agreement may be renewed administratively under the same terms and conditions for one (1) optional two (2) year period . The maximum term of the agreement and all renewals is a cumulative term of five (5) years.

Background

The City serves an area of 41.6 square miles in size and serves a population of approximately 33,402. It is located off of Florida’s East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City’s fiscal year begins on October 1st and ends on September 30th.

The City was created in 1887 by adoption of its first charter, which was replaced through Chapter 224.08, Special Acts of Florida, 1943, and subsequently amended, with the most recent update taking effect January 1, 2021.

The legislative branch of the City is composed of an elected five-member City Commission consisting of the Mayor and four Commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager.

More detailed information on the government and can be found in City of New Smyrna’s Comprehensive Annual Financial Report (CAFR). This report may be viewed on https://www.cityofnsb.com/105/Financial-Report s.

The City of New Smyrna is exempt from any and all state, local and federal taxes.

Timeline

Issue RFP Notice:

July 7, 2025

Pre-Proposal Meeting (Non-Mandatory):

July 14, 2025, 9:30am

The City of New Smyrna Beach Sports Complex is located at 1800 Turnbull Bay Road, New Smyrna Beach, Florida, 32168.

Initial meeting location is the main office at the Sports Complex

Deadline for Written Questions:

July 22, 2025, 5:00pm

Proposal Submission Deadline:

August 6, 2025, 5:00pm

Opening of Submittals:

August 7, 2025, 9:00am

Virtual, Microsoft Teams Meeting. Link for meeting is provided in Section IV.X of this document and on the city website, under Departments, Finance, then Bids.

or call in (audio only): 786-636-1338
Phone Conference ID: 497 851 612 #

Evaluation Meeting:

August 18, 2025

Virtual, Microsoft Teams Meeting. Link for meeting is provided in Section IV.X of this document and on the city website, under Departments, Finance, then Bids.

or call in (audio only): 786-636-1338
Phone Conference ID: 843 082 965 #

Recommendation of award to City Commission:

September 9, 2025

Commodity Codes

• NAICS 722310Food Service Contractors

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