Project Information

Bid Title

Cafe Concessions at the Library | Parks and Recreation Center (LPR)

Issuing Agency

City of South San Francisco

Location

California

Published Date

Oct 15, 2025

Closing Date

Oct 23, 2025

Government Level

State & Local

Status

Closed

Ref. #

2021-RFP-053

Original Source

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Bid Documents

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Project Description

Project ID: 2021-RFP-053

Title: Cafe Concessions at the Library | Parks and Recreation Center (LPR)

Addenda: 0

Release Date: 8/28/2025

Due Date: 10/23/2025

Post Information

Posted At:Thu, Aug 28, 2025 4:59 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Introduction

The City of South San Francisco (“City”) is soliciting a Request for Proposals (“RFP”) from qualified vendors to operate a cafe (“Cafe” or the “Project”) in the new Library | Parks and Recreation Center.

The Project is located at the Library | Parks and Recreation Center, 901 Civic Campus Way, South San Francisco, California 94080.

Background

Project Description

The Library | Parks and Recreation Center (“LPR”), located at 901 Civic Campus Way, is an 83,000-square-foot, three-story state-of-the-art facility designed as a central hub for community engagement. It features a 35,000-square-foot Library with collections, a makerspace, technology lab, study areas, and flexible meeting rooms. The 5,000-square-foot community theater serves as both a performance venue and City Council Chambers, while the 35,000-square-foot Recreation Center includes classrooms, a commercial kitchen, music rooms, exercise spaces, and 1.3 acres of parkland. It is also a central lobby, or community living room, and community spaces for lectures, receptions, community events and gatherings, galleries and other community resource and referral services. Note food and beverages other than water are not permitted in designated areas, to include the Library areas and City Council Chambers.

Accessible via the SSF Free Shuttle, BART, Centennial Way Trail, and SamTrans, the LPR is designed for universal accessibility and equipped with modern technology, including wireless internet and rentable event halls. The building's exterior features a unique ceramic frit pattern that optimizes solar heat gain and sightlines, balancing aesthetics with energy efficiency.

The facility is located along the busy and commercially thriving El Camino Real corridor, at the intersection of the arterial Westborough Boulevard. The Center is also in close proximity to the South San Francisco BART Station, Centennial Way Trail, the San Mateo County Health Center and Courthouse, and housing. Additional residential / mixed use development is expected immediately to the north on the former PUC properties, also known as the 1051 Mission Road project . Numerous other commercial ventures exist nearby.

Specifically, as part of this project, the City seeks qualified vendors to operate and maintain a food and beverage facility on the third floor lobby of the Library | Parks and Recreation Center. The selected proposer will be responsible for offering food and beverage items in a non-cooking environment throughout the day, including light fare, warming accessories, coffee makers, and related equipment. Offsite food items are permitted, provided they are prepared in a facility and manner approved by the San Mateo County Health Department. The cafe is designed to be a community amenity, serving local residents and visitors to the Library | Parks and Recreation Center. This work will be referred to as the “Project” herein.

Please read the Request for Proposals (RFP) and sample lease agreement for this project under the “Attachments” tab.

Timeline

Release Project Date:

August 28, 2025

Pre-Bid Meeting (Mandatory):

September 23, 2025, 4:00pm

901 Civic Campus Way, South San Francisco
3rd Floor Lobby, in front of Administration Office
* RSVP on OpenGov Project Website or via email to Han-Ching Wong, hanching.wong@ssf.net

Question Submission Deadline:

October 3, 2025, 5:00pm

Question Response Deadline:

October 10, 2025, 5:00pm

Proposal Submission Deadline:

October 23, 2025, 5:00pm

Release of Short-Listed Cafes Selected to Interview:

Tentatively Week of November 10, 2025

Interviews of Short-Listed Cafes:

Tentatively Week of December 1, 2025

Notification of Selected Cafe:

Tentatively Week of December 15, 2025

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 713990All Other Amusement and Recreation Industries
• NAICS 721211RV (Recreational Vehicle) Parks and Campgrounds
• NAICS 722310Food Service Contractors

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