Project Information

Bid Title

Purchase of Flameless Ration Heaters

Issuing Agency

City of Ventura

Location

California

Published Date

Jan 7, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

B-130000857

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Project Description

Bid Number:	B-130000857
Bid Title:	Purchase of Flameless Ration Heaters
Category:	Public Safety
Status:	Open

Description: Notice is hereby given that sealed bids will be received at the Purchasing and Contracts Division for the Purchase Flameless Ration Heaters in accordance with this Invitation to Bid and the specifications and requirements listed on the Scope of Work. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Bid Number and description, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Thursday, February 5, 2026, at 4:00 PM Sealed bids shall be delivered by courier, express mail, or in person to: Purchasing and Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 1/7/2026 3:00 PM Closing Date/Time: 2/5/2026 4:00 PM Contact Person: Patricia Zavala [email protected] (805)658-4710 Related Documents: B-130000857 Purchase of Flameless Ration Heaters Attachment A- General Provisions for Standard Form Contracts B- D3 Supplies and Non-Professional Services Terms and Conditions - Federally Funded

Attachment Preview

Invitation to Bid (ITB) No. B-130000857

Wednesday January 7, 2026

Notice is hereby given that sealed bids will be received at the Purchasing and Contracts Division

for the Purchase Flameless Ration Heaters in accordance with this Invitation to Bid and

the specifications and requirements listed on the Scope of Work.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Bid Number and description, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Thursday, February 5, 2026, at 4:00 PM

Sealed bids shall be delivered by courier, express mail, or in person to:

Purchasing and Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids

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Invitation to Bid No. P-130000857

INSTRUCTION TO BIDDERS

AWARD CRITERIA:

Lowest Responsive and Responsible Bidder: The bidder who fully complies with all the bid

requirements and whose past performance, reputation, and financial capability is deemed

acceptable, and who has offered the most advantageous pricing or cost benefit, based on the

criteria stipulated in this bid package.

ITB TIMELINE:

Release of Request for Proposal

Questions to be submitted via email

January 7, 2026

January 20,2026, 2PM

Addendum to be Issued, if required

Proposal Submission Deadline

January 26,2026

February 5, 2026, 4PM

QUESTION AND ANSWER PERIOD:

All questions regarding this Invitation to Bid (ITB) shall be submitted via email to Patricia Zavala,

in the Purchasing and Contracts Division at pzavala@cityofventura.ca.gov PRIOR to January

20, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. Any

response will be in the form of an addendum.

REQUIRED DOCUMENTATION:

The following pages must be completed in their entirety and returned with your bid for

consideration:

•

Cost Proposal

•

References

•

Bidder’s Statement of Past Contract Disqualifications

•

Exceptions and Deviations to the Invitation to Bid

•

Certificate of Prevailing Wage Compliance

•

Small Local Business Certification (if applicable)

•

Bid Authorization

•

Attachment “B”- Terms and Conditions (Supplies and Non-Professional Services)

•

Attachment "C”- Insurance Requirements

•

Attachments “D1-D3”- Certifications for Federally Funded Contracts and Orders

•

Addendum: Bidder shall certify they have reviewed any and all addendum by

including a signed copy of the addenda with the bid

2

Invitation to Bid No. P-130000857

REQUIRED UPON SUCCESSFUL AWARD OF BID:

The following will be required upon award from the successful bidder:

•

City of Ventura Business License

•

IRS Form W9

•

Insurance meeting requirements in Attachment “C”

BID SUBMISSION:

To be considered, all bids must be submitted in the manner set forth in this document. It is the

Responder’s responsibility to ensure that its/their bid arrives on or before the specified time of

Thursday February 5, 2026, at 4:00 PM at the Purchasing and Contracts Office at 501 Poli

Street, Room 102, Ventura 93001. Bidders shall provide one (1) hard copy in a SEALED

envelope, clearly marked with the Bid Number and description, and one (1) PDF electronic

copy sent via email to Patricia Zavala, Senior Buyer, at pzavala@cityofventura.ca.gov. If

discrepancies are found between the hard copy and the PDF, the hard copy will provide the

basis for resolving such discrepancies. If no document can be identified as the original,

Proposer’s proposal may be rejected at the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Hard Copy bids received after the scheduled submittal deadline will not be accepted. Bids

postmarked prior to submittal deadline, but received after the deadline, will not be accepted.

CONTRACT:

A Purchase Order will be issued by the City.

SUBCONTRACTING:

No Subcontracting any portion of Contractor’s duties under this agreement without prior written

consent of the City.

AGREEMENT PRICES:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting assignments

as deemed necessary. The City and firm will negotiate changes to the contract pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments, if

allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No price

adjustment allowable under this Contract will be granted retroactively. The CITY must also be

given the benefit of any decline in prices. If any price increase is granted by the CITY, the increase

shall not be greater than the Consumer Price Index (CPI) of the current year.

COMMUNICATION WITH CITY STAFF:

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Invitation to Bid No. P-130000857

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this ITB is prohibited. Disregard of this provision could result

in rejection of the proposal.

The City shall be the sole judge of the successful bidder hereunder. The City reserves

the right to reject any or all bids.

ATTACHMENTS:

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Terms and Conditions (Supplies and Non-Professional Services)

• Attachment C- Insurance Requirements

• Attachment D- Federally Funded Contracts and Orders

• Exhibit D-1 – (CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS)

• Attachment D-2 – (DEBARMENT AND SUSPENSION CERTIFICATION)

• Attachment D-3 – (APPENDIX A, 44 C.F.R. PART 18- CERTIFICATION REGARDING

LOBBYING)

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Invitation to Bid No. P-130000857

SCOPE OF WORK

1. Project Overview: The City of Ventura is seeking bids for the supply and delivery Flameless

Ration Heaters to be delivered to 1425 Dowell Dr., Ventura, CA. The heaters must meet the

specifications outlined below and be delivered in good condition, suitable for immediate use.

2. Specifications

Flameless Ration Heaters that are water activated exothermic-chemical heater packaged in

a plastic heating bag which functions as a container for heating the Meal, Ready-to-Eat,

Individual.

3.REQUIREMENTS

3.1 First article. When specified (see 6.2), a sample shall be subjected to first article

inspection (see 6.3) in accordance with 4.3 and 4.3.1.

3.2 Materials and components. The materials and components shall be as specified

herein and on the applicable drawings. Where materials are not definitely specified, they

shall be of the quality normally used for the purpose in commercial practice provided the

end items comply with all requirements of this document and do not degrade the

operational suitability or effectiveness of the heater. It is encouraged that recycled

material be used when practical as long as it meets the requirements of this document.

3.2.1 Supercorroding alloy. The supercorroding alloy shall be Mg-5atomic Fe produced

from magnesium metal powder and food grade electrolytic iron powder by solid state

blending in a vibratory ball mill. The alloy shall be of such purity and uniformity that the

performance of the finished ration heater will meet all requirements of this document.

3.2.2 Alloy additives. Fillers, binders, and additives, including electrolytes, wetting

agents, and flow agents used in the heater construction shall be of such purity and

uniformity that the performance of the finished ration heater will meet all requirements of

this document.

3.2.3 Protective cover. The heater element shall be sealed within a protective cover

constructed of a gas and water permeable material. The color of the cover shall be a

clear or opaque plastic color, a natural tan color, like an unbleached kraft paper or shall

be colored a light green approximately the color of the instruction label as specified in

3.6 or green in the range of 34127 through 34159 (excluding 34138) or 34226 through

34258 or 34583 of FED-STD-595. Alternatively, the protective cover may be a white

color if provided in a heater bag that is printed or colored overall on both sides of the bag

with a color as specified in 3.6 to neutralize or mask the visual reflectivity of the white

material.

3.2.3.1 Printing of pictograph. Each protective cover shall be printed with the "DO NOT

EAT" pictograph in accordance with figure 1. The pictograph shall be printed in three

colors; a black figure on a white background with a red circle and a bar. The outside

diameter of the pictograph circle shall be 7/8 inch (+ 1/8 inch). The pictograph shall be

printed on the exterior of one side of the protective cover.

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