Project Information

Bid Title

City Intends to Sole/Single Source SS26-69 for City Employee Health Center

Issuing Agency

City of North Port

Location

Florida

Published Date

Mar 30, 2026

Closing Date

Apr 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

City Intends to Sole/Single Source SS26-69 for City Employee Health Center City of North Port, Florida sent this bulletin at 03/30/2026 01:50 PM EDT

City of North Port

FINANCE DEPARTMENT/PURCHASING DIVISION

4970 CITY HALL BLVD

NORTH PORT, FLORIDA 34286

Office:  941.429.7170

Fax:  941.429.7173

Email:  purchasing@northportfl.gov

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT

Sole/Single Source No:  SS NO. 26-69

Date Posted: March 30, 2026

Written Response Due Date: April 6, 2026

This is not a formal solicitation and there are no submissions required.  The proposed contract action is for product or services for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement.  Responses will not be considered as proposals, bids, or quotes.

• DESCRIPTION OF SERVICE/PRODUCT: City Employee Health Center
• AMOUNT (This is an acquisition with an estimated value of): $2,362,590.00
• VENDOR: My Health Onsite

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein.  All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City.  A determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is solely within the discretion and approval of the Procurement Manager and City Manager.

All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require Commission Approval.

All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard, Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov .  Note the number of the Sole Source Information inquiry on documentation.

Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com . Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is posted on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this request using the link, please contact Bernice Moen, Contract Administrator I, at 941.429.7114.  Request for additional information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to purchasing@northportfl.gov . No verbal requests will be honored.

• SS26-69 Notice of Intent - My Health Onsite Complete Packet.pdf

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City of North Port

FINANCE DEPARTMENT/PURCHASING DIVISION

4970 CITY HALL BLVD

NORTH PORT, FLORIDA 34286

Office: 941.429.7170

Fax: 941.429.7173

Email: purchasing@northportfl.gov

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT

Sole/Single Source No: SS NO. 26-69

Date Posted: March 30, 2026

Written Response Due Date: April 6, 2026

This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services

for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance

with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely

for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as

proposals, bids, or quotes.

• DESCRIPTION OF SERVICE/PRODUCT: City Employee Health Center

• AMOUNT (This is an acquisition with an estimated value of): $2,362,590.00

• VENDOR: My Health Onsite

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in

writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the

specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and

convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses

received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A

determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is

solely within the discretion and approval of the Procurement Manager and City Manager.

All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require

Commission Approval.

All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,

Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number

of the Sole Source Information inquiry on documentation.

Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.

Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is posted on the

City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this request

using the link, please contact Bernice Moen, Contract Administrator I, at 941.429.7114. Request for additional information

or clarification regarding the specifications must be sent via email to purchasing@northportfl.gov. No verbal requests will be

honored.

SS NO. 26-69

Page 1

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FLORIDA

MEMORANDUM

Human Resources Department

Alla Skipper, Procurement Manager

Juliana Bellia, Assistant City Manager

FROM:

Christine McDade, Human Resources Director

Sandy Knowles, Assistant Human Resources Director Oople

DATE:

March 30, 2026

SUBJECT:

Request for Single Source Procurement of Third-Party Administrator (TPA) for

Employee Health Center - Partnership with Charlotte County

The purpose of this memorandum is to formally request that the Procurement Department

accept this item and advertise it through DemandStar and the City of North Port website in

accordance with the required seven (7) day posting period. This request supports the City’s

intent to proceed with a single source procurement for a Third-Party Administrator (TPA) to

provide comprehensive administrative and operational management services for the City’s

Employee Health Center in partnership with Charlotte County. The City intends to partner with

the same TPA utilized by Charlotte County since 2008, Crowne Consulting Group, Inc., doing

business as My Health Onsite, also known as Medical Risk Solutions LLC.

Continuing with this established provider ensures continuity in administrative oversight,

operational management, and service delivery. This longstanding partnership enables the City to

enhance its employee healthcare services by leveraging proven management systems, shared

clinical and administrative resources, and existing operational efficiencies. Utilizing Charlotte

County’s current administrator supports alignment between the two entities, minimizes

implementation time, reduces transition risk, and promotes consistent high-quality service

delivery for our employees.

Pursuant to the City’s procurement policy, a single source contract may be justified under

circumstances where competition is limited by the specialized nature of the services or when

continuity of service is critical. The proposed TPA meets these criteria for the following reasons:

@ Established Intergovernmental Partnership

The vendor currently serves Charlotte County and has existing systems, processes, and

contractual frameworks in place. Leveraging this partnership allows the City to benefit

from economies of scale and proven vendor performance without duplicating

procurement efforts. In collaboration with Charlotte County, we have identified a viable

opportunity to partner under a shared services model for TPA services. This approach

aligns with our objectives to reduce administrative overhead, ensure regulatory

compliance, and improve employee satisfaction.

Cost-Effectiveness

Partnering with Charlotte County and utilizing their negotiated vendor relationship

provides favorable pricing and access to competitive plan design options, without the

costs typically associated with standalone procurement and contract negotiation.

Cost Control through On-Site Pharmacy

Incorporating an onsite pharmacy within the Employee Health Center provides a targeted

and cost-effective approach to managing prescription drug expenses, which have

increasingly impacted annual health plan renewals. By dispensing commonly prescribed

medications directly at the point of care to employees and their dependents, the City can

secure medications at transparent, pass-through pricing. The City can avoid the higher

retail markups often associated with outside pharmacies and pharmacy benefit manager

arrangements.

The onsite pharmacy supports improved medication adherence by eliminating barriers

such as travel time, wait times, and additional co-payments. Timely access to prescribed

medications can prevent complications, reduce the likelihood of emergency room visits or

hospitalizations, and support better management of chronic conditions. From an

operational perspective, the pharmacy also enhances coordination of care, as providers

can monitor prescriptions directly and make real-time adjustments when necessary.

Because the City’s health plan is experience-rated, lower prescription drug spending and

improved overall claims management contribute to reduced total claims costs paid by the

carrier. A stronger claims experience and improved loss ratio will position the City more

favorably during renewal negotiations, helping to stabilize or mitigate future premium

increases. Over time, the onsite pharmacy serves as a strategic tool for cost containment

and more predictable healthcare budgeting.

Proximity to Shared County Facilities

The City will benefit from the close proximity of existing and planned healthcare facilities

operated in partnership with Charlotte County. Charlotte County currently operates the

Bob Pryor Employee Health Center located at 1050 Loveland Bivd., Port Charlotte, FL,

and the South County Employee Health Center located at 514 E. Grace St., Punta Gorda,

FL. In addition, the City of North Port will be opening its Employee Health Center located

at 6919 Outreach Way, North Port, FL. The strategic locations of these facilities increase

access to primary and specialized care while reducing travel-related barriers for

employees across the region.

A review of employee residency data indicates that of the 772 employees participating in

the City’s health insurance plans, 396 reside in North Port and 154 reside in the Port

Charlotte/Punta Gorda area. Additionally, Charlotte County reports that 223 of its

employees reside in North Port. This geographic overlap demonstrates a significant

opportunity for intergovernmental collaboration, as the coordinated operation of facilities

in Port Charlotte, Punta Gorda, and North Port would serve a substantial concentration

of both workforces. The shared regional footprint supports cost-effective service

delivery, promotes higher utilization of healthcare resources, and enhances overall

operational efficiency.

Shared Facility Investment

The City and County will jointly utilize the healthcare established by the City and the two

existing locations in Charlotte County, creating a cost-effective model that maximizes

taxpayer value and supports long-term sustainability and growth. Appropriate fee

schedules will be established within agreements for shared use of locations.

Workers’ Compensation Support

The facility will also support City and County workers’ compensation claims by offering

integrated services such as injury assessments, follow-up care, and post-accident drug

screening. These costs would be offset by the City and County's insurance programs for

workers’ compensation benefits.

Vendor Expertise

The vendor possesses extensive experience in administering public-sector benefit

programs and understands the unique requirements of municipal employees and retirees,

and their insured dependents.

On-Site Immunization

The City will be able to offer the immunization program for high-risk employees,

particularly those working in safety-sensitive roles such as public safety, utilities, and field

operations. Offering on-site immunizations, such as hepatitis, tetanus, and flu vaccines;

this enhances workforce protection.

From a financial responsibility perspective, the proposed partnership with Charlotte County

offers a robust model that carefully balances cost savings, risk mitigation, and fiduciary

accountability. By the City aligning with the already contracted TPA and Charlotte County, the

City can leverage existing economies to scale, and deploy taxpayer dollars efficiently, all while

benefiting from the predictable cost structure. Shared Employee Health Center, as proposed,

optimizes the return on investment while minimizing overhead.

Operationally, the arrangement capitalizes on existing health, pharmacy, and compliance

infrastructure, eliminating the need for expensive startup costs or vendor onboarding. The TPA’s

integrated on-site pharmacy, and clinical resources deliver concrete prescription cost control,

improved medication adherence, and better support for worker’s compensation, cost-drivers that

too often undermine annual plan renewals when managed externally.

The shared facilities between the City and Charlotte County ensure high utilization rates and

service access, reinforcing cost-effectiveness and service delivery efficiency.

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541612Human Resources Consulting Services

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