Project Information

Bid Title

26PP-204 Government Enterprise Software for Land Use Mgmt

Issuing Agency

New Castle County

Location

Delaware

Published Date

Nov 13, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	26PP-204 Government Enterprise Software for Land Use Mgmt
Category:	Professional Services (RFPs)
Status:	Open

Publication Date/Time: 11/5/2025 8:00 AM Closing Date/Time: 12/2/2025 2:00 PM Related Documents: 26PP-204 Government Enterprise Software for Land Use Management FINAL 110425 26PP-204 Scope of Work Attachment A MD edits FINAL110425 26PP-204 Attachment B - Evaluation Pricing FINAL 110425 26PP-204 BRD Appendix Govt Enterprise Solution for Land Use Mgmt 110425 26PP-204 BRD Govt Enterprise Solution for Land Use Mgmt 110425 26PP-204 Addendum Gov Enterprise Software Update

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid 26PP-204

GOVERNMENT ENTERPRISE SOFTWARE FOR LAND USE MANAGEMENT

(Hansen Replacement)

Introduction:

New Castle County is seeking competitively sealed, priced proposals for a Government Enterprise

Software for Land Use Management (Hansen Replacement). Interested parties are asked to

submit their bids and proposals to the New Castle County Purchasing Division.

Important Dates:

First Advertisement

Second Advertisement

Deadline for Vendor Questions

Deadline for Answers to Vendor Questions

Proposal/Bid Submission Deadline

Committee to Select Short List for Demos

Short List Interviews/Demos

Committee Review for Demo evaluation

Target Award

November 5, 2025

November 10, 2025

Noon on November 12, 2025

November 14, 2025

Wednesday, November 19, 2025 -

2:00 p.m.

November 25, 2025

December 1 or December 2, 2025

December 4, 2025

Upon successful negotiation with

selected vendor

Bid Specifications:

Vendors are responsible for retrieving bid specifications and addenda (if applicable) from

https://www.newcastlede.gov/Bids.aspx.

All questions regarding this solicitation must be submitted in writing. No verbal responses or

unofficial communications that modify the terms and specifications of this solicitation will be

considered binding. Any changes to the solicitation will only be made through an official, written

addendum issued by New Castle County and posted on the website (link provided above). New

Castle County reserves the right to answer verbal questions that do not modify any part of this

solicitation.

September 20, 2025

Bid# 26P-204

Page 0 of 26

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

GOVERNMENT ENTERPRISE SOFTWARE FOR LAND USE MANAGEMENT

(Hansen Replacement)

Bid # 26PP-204

Contact Information:

Questions should be submitted in writing and directed to Robin Allen, Chief Procurement Officer

at robin.allen@newcastlede.gov by the date and time noted in the table above.

September 20, 2025

Bid# 26PP-204

Page 1 of 25

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

GOVERNMENT ENTERPRISE SOFTWARE FOR LAND USE MANAGEMENT

(Hansen Replacement)

Bid # 26PP-204

Table of Contents

Section 1: General Information ...................................................................................................... 4

1. Submission Deadline:.......................................................................................................... 4

2. Submission Address: ........................................................................................................... 4

3. Delivery Method: ................................................................................................................ 4

4. Bid Submission Instructions and Content Requirements: .................................................. 4

5. State of Delaware Business License .................................................................................... 5

6. Bid Opening:........................................................................................................................ 6

7. Award Criteria ..................................................................................................................... 6

8. Proposal Evaluation and Selection Process ........................................................................ 6

9. Evaluation and Pricing......................................................................................................... 7

10. Contract Terms: .................................................................................................................. 7

11. Diversity and Inclusion:..................................................................................................... 10

12. Subcontracting: ................................................................................................................. 11

13. Federal Funding Requirements Specific to Grant Awards................................................ 11

Section 2: Bid Specific Requirements ........................................................................................... 12

1. Scope of Work | Specifications......................................................................................... 12

2. Interviews/Demos of Platform ......................................................................................... 12

3. Requirements for Bid or Proposal Submission ................................................................. 12

4. Company/firm Detail Requirements................................................................................. 13

5. No Substitutions................................................................................................................ 13

6. Right to Inspect ................................................................................................................. 13

7. Indemnification ................................................................................................................. 13

8. New Castle County Commitment to Supplier Diversity.................................................... 14

9. Contract Accessibility........................................................................................................ 14

10. Confidentiality................................................................................................................... 14

11. Material Safety Data Sheets (MSDS)................................................................................. 15

September 20, 2025

Bid# 26PP-204

Page 2 of 25

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

GOVERNMENT ENTERPRISE SOFTWARE FOR LAND USE MANAGEMENT

(Hansen Replacement)

Bid # 26PP-204

12. Required Insurance ........................................................................................................... 15

13. Delaware Labor ................................................................................................................. 17

14. Cooperative Contingency.................................................................................................. 17

15. Additions ........................................................................................................................... 17

Section 3: Non-Collusion Statement............................................................................................. 18

Section 4: Authorized Representative Procurement Affidavit ..................................................... 19

Section 5: Respondent Checklist................................................................................................... 20

Section 6: Green Initiative Expectations ....................................................................................... 21

SECTION 7: AI Usage in Proposal Preparation ............................................................................ 23

Attachment A – Scope of Work/Specifications............................................................................. 24

Attachment B – Evaluation and Pricing Information .................................................................... 25

NOTE – All Exhibits will be listed within the scope of work

September 20, 2025

Bid# 26PP-204

Page 3 of 25

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

GOVERNMENT ENTERPRISE SOFTWARE FOR LAND USE MANAGEMENT

(Hansen Replacement)

Bid # 26PP-204

SECTION 1: GENERAL INFORMATION

1. Submission Deadline:

Proposals must be received before the Submission Deadline noted in the table on Page 1.

Submissions must include one (1) printed hard copy and one (1) USB drive containing an

electronic version of the proposal within a sealed envelope. The electronic submission

will be considered the original and must replicate the printed hard copy with all

appropriate signed documents. Electronically signed documents are acceptable. If

discrepancies exist between the two submissions, the electronic version is considered the

official version for evaluation purposes.

2. Submission Address:

New Castle County Purchasing Division

New Castle County Government Center

87 Reads Way

New Castle, DE 19720

3. Delivery Method:

3.1 Mail to the address above. Use a carrier that guarantees delivery and provides

tracking. Vendor is fully responsible for delivery to the correct location by the due

date and time of the bid opening.

3.2 Deliver in person to the Government Center between 8 a.m. and 3:30 p.m. EST on

business days. Contact a member of the Administrative Services at 302-395-5965

upon arrival or ask the Receptionist to contact the Purchasing Division.

3.3 Facsimile (fax) transmissions are unacceptable and will be rejected.

4. Bid Submission Instructions and Content Requirements:

4.1 Clearly display Bid # 26PP-204 Government Enterprise Software for Land Use

Management in the lower left quadrant on the front of the sealed envelope.

4.2 Include completed Non-Collusion Statement/Signature Page and Authorized

Representative Procurement Affidavit signed and dated by the Authorized

Representative.

4.2.1 Failure to sign and return these documents could result in a bid

submission being rejected.

4.3 The Signature Page must include the company name, address, tax ID, and

contact information.

4.4 All bidders must provide copies of all necessary licenses required to perform the

work specified in this solicitation. Licenses must be issued by the appropriate

September 20, 2025

Bid# 26PP-204

Page 4 of 25

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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