Project Information

Bid Title

5864 - Signage Design for Ward Acres Park Trails

Issuing Agency

City of New Rochelle

Location

New York

Published Date

Mar 13, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

5864

Original Source

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Bid Documents

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Project Description

Bid Number:	5864
Bid Title:	5864 - Signage Design for Ward Acres Park Trails
Category:	*Current Bids & RFPs
Status:	Open

Description: The City of New Rochelle (the “City”) is requesting proposals from qualified professional design consultants to provide comprehensive signage design services for the Ward Acres Trail System (“Ward Acres”). All questions must be submitted in writing via e-mail, no later than noon, March 19, 2026, to For security reasons, you must enable JavaScript to view this E-mail address. . The City will post the answers to the questions received on the City’s website no later than 4:30 p.m., March 24, 2026. The City reserves the right to amend the RFP based on questions and issues raised at any time prior to the RFP submission deadline. Publication Date/Time: 3/13/2026 4:30 PM Closing Date/Time: 4/1/2026 3:00 PM Addendum Date/Time: 2/20/2026 Pre-bid Meeting: 03/10/2026 at 2:00 pm Related Documents: RFP-NR-5864 - Ward Acres Trails Signage Design

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Department of Finance

515 North Avenue

New Rochelle, NY 10801

(914) 654-2072

City of New Rochelle

New York

Specification No. 5864

Request for Proposal:

Signage Design for Ward Acres Park Trails

1. PROJECT FUNDING

This project is funded in part by a grant from the NYS Office of Parks, Recreation and Historic Preservation

through Title 9 of the Environmental Protection Act of 1993.

2. STATE OF NEW YORK CONTRACT FOR GRANTS

All bidders are subject to the terms of the State of New York Contract for Grants -- Standard Terms and

Conditions, which can be found online at https://grantsmanagement.ny.gov/state-agency-resources.

3. VENDOR RESPONSIBILITY QUESTIONNAIRE

Upon selection, for all contracts that equal or exceed $100,000, the contractor will be required to submit

to the State a Vendor Responsibility Questionnaire: Construction – For-Profit. The questionnaire can be

found online at http://www.osc.state.ny.us/vendrep/forms_vendor.htm.

4. BACKGROUND

At the northernmost edge of New York City on the Long Island Sound, the City of New Rochelle provides

a growing urban core with all the benefits and diversity of a large city and the bucolic lifestyle of an

exclusive suburb. New Rochelle boasts numerous locational assets including direct access to I-95, Amtrak,

and Metro North service, providing an easy 30-minute commute to Grand Central.

Ward Acres Park

Ward Acres is a 68-acre park in the Wykagyl section of the City of New Rochelle, in Westchester County,

New York, with 30+ acres of open fields, 30 acres of woodlands, the largest dog park in Westchester

County, a community-run garden, historic ruins, a biodiversity preserve, miles of walking paths and more.

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Ward Acres provides residents with a unique park experience within a natural setting. Wooded areas are

much the same as they had been over a century ago, and current park trails follow the alignment of the

early horse farm’s trails and drives. Stone walls which once defined pastures, the grave sites of Ward

champion horses and one of the historical buildings (the forge) still stands on the property.

5. INTENT

The City of New Rochelle (the “City”) is requesting proposals from qualified professional design

consultants to provide comprehensive signage design services for the Ward Acres Trail System (“Ward

Acres”).

Ward Acres is a publicly owned open space and trail network intended to support recreation,

environmental education, stewardship, and neighborhood connectivity. The City seeks a unified signage

system that enhances wayfinding, communicates information clearly, supports educational programming,

and promotes responsible trail use in a welcoming and accessible manner. The selected consultant shall

review the Ward Acres Master Plan, attached as Exhibit I for context.

6. PROJECT OBJECTIVES

The objectives of this project include:

 Development of a cohesive, system-wide signage design for Ward Acres that prioritizes durable,

low-maintenance, and cost-efficient design solutions suitable for long-term public park use.;

 Improvement of trail navigation, orientation, and visitor experience;

 Incorporation of educational and youth-focused elements within the signage system;

 Delivery of positive, non-punitive stewardship and etiquette messaging;

 Incorporation of community and stakeholder input into the design process;

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 Support climate literacy and resilience education consistent with the City’s GreeNR sustainability

framework;

 Incorporate interpretive elements highlighting the role of the urban forest in climate adaptation,

biodiversity, and community wellbeing;

 Integration of signage with appropriate landscape treatments using native plant species;

 Strategic placement of signage based on site conditions, visibility, and user behavior; and,

 Preparation of construction-ready documents.

7. SCOPE OF WORK

The selected consultant shall provide professional services to plan, design, and document a

comprehensive, unified signage system for the Ward Acres Trail System. Services shall be limited to the

tasks and deliverables expressly identified below.

7.1. TASK 1: PROJECT INITIATION AND MASTER PLAN REVIEW

The consultant shall conduct a project kickoff and review the Ward Acres Master Plan and relevant

City standards to confirm project goals, constraints, and process. As part of project initiation, the

consultant shall review background materials and site knowledge provided by the Ward Acres

Conservancy, including historical, ecological, and culturally significant features of the park, to inform

the interpretive framework and overall design approach.

Task 1 Deliverables:

 Kickoff meeting summary

 Confirmation of design criteria and assumptions

Fee Type: Consultant shall propose a total lump sum for this phase, inclusive of any anticipated

reimbursables and sub-consultant fees. Fee breakdown identifying staff hourly rates and sub-

consultant costs shall also be provided.

Schedule: This phase shall be completed within 15 days of contract execution.

7.2. TASK 2: SIGNAGE SYSTEM DESIGN, REVIEW, AND SITE INTEGRATION

The consultant shall develop, evaluate, and refine a coordinated family of trail signage that is unified

in materials, colors, typography, iconography, and tone, and appropriate for a natural trail

environment. This task includes signage design, concept development, site integration, landscape

coordination, and refinement through City and stakeholder review.

7.2.1. SIGNAGE TYPES

Signage types shall include:

7.2.1.1. Directional and Wayfinding Signage

 Trail identification and naming

 Directional information at decision points

 Distance and destination information

7.2.1.2. Informational Signage

 Trail system maps and orientation information

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 Natural, cultural, and historical interpretation

7.2.1.3. Kiosks

 Evaluation of kiosk types, sizes, and configurations

 Conceptual kiosk layouts and content frameworks

 Recommendation of kiosk locations and quantities based on trail access points, use

patterns, sightlines, and coordination with City staff and community stakeholders.

The City does not prescribe a specific number of kiosks; recommendations shall be based on

professional judgment.

7.2.1.4. Youth-Focused Signage

 Age-appropriate and visually engaging

 Inclusion of interactive elements

 Dedicated display space for students, teachers, scouts, and other community partners

to share project-based or seasonal work

 Flexibility to allow for rotating or changing content over time.

Youth signage services are limited to design concepts and sample content only.

Prototyping, curriculum development, fabrication testing, or digital/interactive media

development are excluded.

7.2.1.5. Stewardship and Etiquette Signage

 Messaging related to staying on trails, dogs and leash etiquette, habitat protection,

and respect for neighbors

 Messaging shall be positive, friendly, and educational, and not enforcement-

oriented

 Consistent messaging and design across all stewardship signage

7.2.1.6. Temporary stewardship signage

 Design a family of movable, durable signs consistent with the overall signage system

to support restoration projects and interpret ongoing stewardship work to park

visitors. These signs shall be weather-resistant, reusable, and easy to relocate as

project areas change.

7.2.2. DESIGN CONCEPTS

The consultant shall prepare three (3) signage design concepts demonstrating the proposed

signage system and its application across multiple sign types.

Concepts shall be presented at a conceptual level only and are intended to illustrate overall design

direction.

Detailed drawings shall be developed only for the design selected by the City.

7.2.3. SIGN LOCATIONS AND QUANTITIES

The consultant shall:

 Conduct a site evaluation of the Ward Acres trail system.

 Propose locations and quantities for all sign types

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Recommendations shall be based on qualitative site observations and professional judgment,

including use patterns, sightlines, trail entrances, intersections, and opportunities for

landscape integration, coordination with City staff and community stakeholders, and the

Ward Acres Master Plan.

Formal data collection, user counts, surveys, GIS analysis, or modeling are not included.

7.2.4. LANDSCAPE INTEGRATION

 Development of conceptual landscape treatments associated with new signage

installations

 Specification of native plant species appropriate to the region and site conditions

 Sign placement and installation shall minimize disturbance to existing vegetation and

sensitive natural areas.

7.2.5. DESIGN REFINEMENT

 Refinement of the selected signage design direction based on City and stakeholder

feedback.

Task 2 Deliverables:

 Sign typology list

 System-wide signage design framework

 Three (3) design concept boards with narratives

 Annotated maps showing proposed sign locations

 Sign schedule identifying quantities by sign type

 Landscape concept diagrams and native plant palette

 Refined signage design drawings and graphics

 Interpretive content in collaboration with the City, the Ward Acres Conservancy, and the

City Historian. All text and educational materials shall be subject to City approval prior

to final design.

Fee Type: Consultant shall propose a total lump sum for this phase, inclusive of any anticipated

reimbursables and sub-consultant fees. Fee breakdown identifying staff hourly rates and sub-

consultant costs shall also be provided.

Schedule: This phase shall be completed within 60 days of contract execution.

7.3. TASK 3: COMMUNITY AND STAKEHOLDER ENGAGEMENT

The consultant shall conduct community and stakeholder engagement meetings to inform the signage

design process.

At a minimum, engagement shall include meetings with:

 The City of New Rochelle

 The Ward Acres Conservancy

Community and stakeholder engagement shall consist of up to three (3) meetings total, which may

be conducted virtually or in person at the City’s discretion. It is anticipated that the first meeting will

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Commodity Codes

• NAICS 339950Sign Manufacturing
• NAICS 541310Architectural Services
• NAICS 541430Graphic Design Services

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