Project Information

Bid Title

Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)

Issuing Agency

Kansas City Area Transportation Authority

Location

Missouri

Published Date

Feb 25, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid # F26-5003-25A

Original Source

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Bid Documents

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Project Description

Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)

Bid # F26-5003-25A

Opening Date: Feb 25, 2026

Closing Date: Mar 17, 2026 2:00 pm

Opportunity Type: Invitation For Bid

The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater Kansas City metropolitan area. KCATA is requesting bids from qualified vendors to provide six (6) white sport utility vehicles (SUV’s) as specified in the Specifications/Scope of Work. Release of this IFB solicitation does not compel the KCATA to make a purchase.

Bid Details : Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s) (pdf)

Contact Name: Andrew Campbell, Procurement Buyer
Phone: 816-346-0268
Email: acampbell@kcata.org

Attachment Preview

INVITATION FOR BIDS (IFB) # F26-5003-25A

Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)

Date: February 25, 2026

Contact: Andrew Campbell, Procurement Buyer

Telephone: 816-346-0268

Email: acampbell@kcata.org

IFB #F26-5003-25A: Six (6) White Mid-Size SUV’s

2/25/2026

Page 1 of 58

KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)

INVITATION FOR BIDS (IFB) #F26-5003-25A

Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)

February 25, 2026

The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater

Kansas City metropolitan area. KCATA is requesting bids from qualified vendors to provide six (6) white sport utility vehicles

(SUV’s) as specified in the Specifications/Scope of Work. Release of this IFB solicitation does not compel the KCATA to make

a purchase.

Questions and Requests for Clarification. Questions (technical, contractual, or administrative) must be directed in writing

via email only to Name at acampbell@kcata.org. Questions and requests for clarifications will be received until 2:00 p.m.

CST on March 6, 2026. If required, KCATA’s response to these submissions will be in the form of an Addendum.

Submittal Instructions:

Bid submittals must be received with all required documents/attachments as stated in the IFB no later than 2:00 p.m. on

March 17, 2026 and addressed to:

Kansas City Area Transportation Authority – Procurement Department

Attention: Andrew Campbell, Procurement Buyer

1350 East 17th Street

Kansas City, Missouri 64108

816-346 0268

The outside of each package shall be clearly marked, “IFB #F26-5003-25A

Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)

See Section 3 for additional instructions.

Bids may be hand delivered, sent via overnight carrier, or mailed via USPS. All hand deliveries must be made through

KCATA’s Shipping/Receiving Department. Please allow ample time to navigate through KCATA’s security entrance and

parking areas.

Bids received after the time specified shall not be considered for award. Bids received via electronic mail (e-mail) shall not

be considered. Bids not meeting specified delivery and method of submittal will not be opened nor considered responsive.

Submission of a bid shall constitute a firm offer to the KCATA for ninety (90) days from the date of closing. This IFB does

not commit the KCATA to award a contract or to pay any cost incurred in preparation of a submittal. Bidders shall read and

understand the requirements of this Invitation for Bids covered in the sections listed under the Table of Contents of this

document.

The KCATA reserves the right to accept or reject any or all bids received, to modify this request, or cancel in part or in its

entirety the IFB if it is the best interest of the KCATA.

All contractual agreements are subject to final approval by the Kansas City Area Transportation Authority’s Board of

Commissioners. KCATA anticipates awarding a one (1) year contract.

IFB #F26-5003-25A: Six (6) White Mid-Size SUV’s

2/25/2026

Page 2 of 58

Diversity Goals/Project Participation.

This project is funded in part with Federal Transit Administration (FTA) grants. There is a Zero (0) % Disadvantaged Business

Enterprise (DBE) goal established for this project. DBE firms are encouraged to submit proposals as prime contractors,

joint ventures, or subcontractors. See Section 3.K for more information on KCATA’s policy regarding KCATA’s Diversity

Programs.

See Section 3.L for more information regarding KCATA’s policy regarding KCATA’s diversity programs.

Restricted Communications. No person or entity submitting a proposal in response to this IFB nor any officer, employee,

agent, representative, relative or Contractor representing such a person (or entity) may contact through any means, or

engage in any discussion concerning the award of this contract with any member of KCATA’s Board of Commissioners or

any employee of KCATA (excluding Procurement staff) during the period beginning on the date of bid issue and ending on

the date of the selection of a Contractor. Any such contact would be grounds for disqualification of the Bidder.

Kristen Emmendorfer

Director of Procurement

IFB # F26-5003-25A: Six (6) White Mid-Size SUV’s

2/23/2026

Page 3 of 58

TABLE OF CONTENTS

Page

SECTION 1. BID SCHEDULE .................................................................................................................................................. 6

SECTION 2. TECHNICAL SPECIFICATIONS/SCOPE OF WORK .............................................................................................. 8

A. Introduction............................................................................................................................................................... 8

B. Term ........................................................................................................................................................................... 8

C. Technical Specifications ............................................................................................................................................. 8

D. Warranty .................................................................................................................................................................. 10

E. Delivery .................................................................................................................................................................... 11

F. Inspection and Acceptance ...................................................................................................................................... 11

G. Vendor Qualifications............................................................................................................................................... 12

SECTION 3. BID INFORMATION/INSTRUCTIONS .............................................................................................................. 13

A. General Information................................................................................................................................................. 13

B. Bid Submittal ............................................................................................................................................................ 13

C. Approved Equals ..................................................................................................................................................... 13

D. Required Documents................................................................................................................................................ 14

E. Bidder Status – Vendor Registration ........................................................................................................................ 16

F. Omissions and Form of Contract.............................................................................................................................. 17

G. Authorization to Bid ................................................................................................................................................. 17

H. Bidder’s Responsibilities .......................................................................................................................................... 17

I. Withdrawal of Bids ................................................................................................................................................... 18

J. Reservations ............................................................................................................................................................. 18

K. Disadvantaged Business Enterprise (DBE) Requirements ........................................................................................ 18

SECTION 4. BID EVALUATION, ACCEPTANCE AND AWARD..........................................................................................19

A. Bid Evaluation........................................................................................................................................................... 19

B. Bid Acceptance ........................................................................................................................................................ 19

C. Unbalanced Bid ....................................................................................................................................................... 19

D. Bid Award ................................................................................................................................................................. 19

E. Purchase Order and/or Contract ............................................................................................................................. 20

F. Licenses and Permits ................................................................................................................................................ 20

ATTACHMENTS

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E

Attachment F-1

Attachment F-2

Attachment G

Attachment H

Attachment I

Attachment J

Sample Agreement/Terms and Conditions............................................................................................ 21

Checklist of Required Documents.......................................................................................................... 44

Bid Response Form ................................................................................................................................ 45

References ............................................................................................................................................. 47

Affidavit of Civil Rights Compliance ....................................................................................................... 48

Guidelines for Workforce Analysis/EEO-1 Report ................................................................................. 51

KCATA Workforce Analysis/EEO-1 Report ............................................................................................. 52

Affidavit of Primary Participants Regarding Employee Eligibility Verification ....................................... 53

Non-Collusion Affidavit .......................................................................................................................... 54

Certification of Primary Participants Regarding Restrictions on Debarment ........................................ 55

Certification of Primary Participants Regarding Restrictions on Lobbying ............................................ 56

IFB #F26-5003-25A:Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s) 2/25/2026

Page 4 of 58

TABLE OF CONTENTS (CONTINUED)

Page

Attachment K Certification of Primary Participants Regarding Federal Tax Liability and Convictions ......................... 57

Attachment L Buy America Certification ...................................................................................................................... 58

IFB #F26-5003-25A:Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s) 2/25/2026

Page 5 of 58

Commodity Codes

• NAICS 336112Light Truck and Utility Vehicle Manufacturing
• NAICS 532112Passenger Car Leasing

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