Project Information

Bid Title

Street Paving Improvements

Issuing Agency

City of Sevierville

Location

Tennessee

Published Date

May 22, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:	Street Paving Improvements
Category:	General Bids
Status:	Open

Publication Date/Time: 5/22/2026 12:00 AM Closing Date/Time: 6/3/2026 11:59 PM Related Documents: Bid Specifications - Street Paving Improvements 2026

Attachment Preview

Bid Package

For

Street Paving and Maintenance

City of Sevierville

Public Works Department

310 Robert Henderson Road

P. O. Box 5500

Sevierville, TN 37864-5500

Phone : (865) 429-4567

Fax : (865) 453-5518

Contact : Jeff Carr

Email: jcarr@seviervilletn.org

May 2026

INFORMATION FOR BIDDERS

RECEIPT AND OPENING OF BIDS

The City of Sevierville, Tennessee (herein called the “Owner”) invites bids on the form(s)

attached hereto for STREET PAVING AND MAINTENANCE. The Owner will RECEIVE BIDS UNTIL 3:00PM,

JUNE 3, 2026, at Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee, 37862, (Mailing

address: P.O. Box 5500, Sevierville, Tennessee, 37864-5500). Bids will then be publicly opened and read

aloud at Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee. The envelope containing

the bid must be sealed, addressed to Tracy Baker, Assistant City Administrator, and must bear the

following information:

Name of Bidder

Bidder’s Address

Date and Time of Bid Opening

Bid Enclosed: STREET PAVING AND MAINTENANCE

Each bidder shall submit three (3) copies of the completed bid packet.

The Owner may consider informal any bid not prepared and submitted in accordance with the

provisions hereof and may waive any informality or reject any and all bids. Any bid received after the

time and date specified shall not be considered.

QUALIFICATIONS OF BIDDERS

The Owner may make such investigations as he/she deems necessary to determine the ability of

the Bidder to supply the necessary equipment, and the Bidder shall furnish to the Owner all such

information and data for the purpose as the Owner may request. The Owner reserves the right to reject

any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such

Bidder is properly qualified to carry out the obligation of the contract. Conditional bids will not be

accepted.

METHOD OF AWARD - LOWEST QUALIFIED BIDDER

If at the time this contract is to be awarded the lowest base bid submitted by a responsible

Bidder does not exceed the amount of funds, then estimated by the Owner as available to finance the

contract; the contract will be awarded on the bid. If such bid exceeds such amount, the Owner may

reject all bids or may award the contract with the lowest bid with such deductible alternatives to

produce a net amount, which is within the available funds.

Multiple awards may be made from this contract. Awards will be based on the low evaluated

Bidder per schedule.

The Owner reserves the right to determine the low Bidder by durability and maintenance costs

over the life of the product. This may be done by means of experience or research. Initial cost may not

determine low bid. In case of error or discrepancy in the mathematics of the bid price, the unit prices

shall prevail.

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QUANTITIES AND LENGTH OF CONTRACT

This is a yearly contract at unit prices. Exact quantities may vary—estimated quantities

contained in the bid form are for evaluation purposes only.

This contract is for an approximate one (1) year period from the date of award to June 30, 2027,

and may be renewed on an annual basis for two (2) additional years if all terms, conditions, and prices

remain unchanged and both parties are in written agreement. Prices contained herein are to be firm for

the term of the contract except for any changes in the TDOT Liquid Asphalt index that would result in a

price adjustment. The Owner reserves the right to re-bid anytime during the term of the contract.

OBLIGATION OF BIDDERS

At the time of the opening of bids, each Bidder will be presumed to have read and to be

thoroughly familiar with the specifications. The failure or omission of any Bidder to examine all the

forms, instruments, and documents shall in no way relieve the Bidder from any obligation in respect to

his/her bid.

Each bidder is requested to fill out and return the attached Title VI Information sheet, Affidavit

Regarding Drug-Free Workplace Program, vendor sheet, and W-9 form as a part of the bid package.

VENDOR INFORMATION

Adequate vendor information shall be included with the bid for determination of meeting the

specifications. Any exceptions shall be explained in writing and submitted as a part of the bid package.

SHIPPING/DELIVERY

Delivery shall be FOB Sevierville. Materials to be delivered to any designated street and/or City-

owned facility within the Sevierville City Corporate Limits. Any and all shipping and/or handling charges

to be included in lump sum total bid price.

PAST EXPERIENCE

Unless a current contract holder with the Owner, Bidders shall supply a list of all customers for

which they have done similar work within the past twelve (12) months. The list shall include the name of

a contact person and his/her telephone number. Other more specific information may be required

under each Schedule.

STORAGE OF EQUIPMENT

The successful Bidder will be responsible for providing a storage area for materials and

equipment. City of Sevierville property or street rights-of-way shall not be used unless approved by

Owner’s representative prior to storage.

TIME LIMITS FOR STARTING AND COMPLETING WORK

As individual projects are determined the Owner will submit them to the contractor and work

duration will be mutually established. Once duration is established and the contractor is authorized to

begin, there will be a three (3) week maximum time limit for the contractor to begin and the pre-

established duration to be completed. If the beginning of work is delayed beyond the three (3) week

limit, the Owner has the right to seek another qualified contractor to complete the work and any cost

exceeding the bid prices will be the responsibility of the successful Bidder.

Some streets to be resurfaced may require coordination with utilities and/or other construction

projects, etc. Forty-eight (48) hour notification by the contractor to the City is required to allow for

proper scheduling of these streets.

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LICENSING AND CERTIFICATIONS

The successful Bidder must be a licensed contractor as required by the "CONTRACTOR'S

LICENSING ACT OF 1976", and as passed by the 89th General Assembly of the State of Tennessee and as

amended in succeeding Assemblies. The Contractor shall have the proper classifications of license as

listed in the Rules of Tennessee Board for Licensing General Contractors-Chapter 0680-1.

Bidders must submit proof of licensing as part of the bid and must demonstrate sufficient

qualifications and experience in the type of work specified and will be required to meet all federal, state,

and local requirements for construction.

IRAN DIVESTMENT ACT

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,

and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of

perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant

to Tennessee Code Annotated § 12-12-106.

INSURANCE COVERAGE REQUIREMENTS

These coverage requirements apply to the Contractor and any Sub-Contractors who may

perform services on this project.

Commercial General Liability Insurance with policy limits of not less than one million dollars

($1,000,000) per occurrence for property damage and bodily injury, including product liability,

contractual liability, and completed operations liability.

Automobile Liability Insurance with policy limits of not less than one million dollars ($1,000,000)

per occurrence for bodily injury and property damage, including owned, hired and non-owned

vehicle coverage.

Workers' Compensation at statutory limits as required by Tennessee law.

Employers’ Liability Insurance with policy limits of no less than ($1,000,000) per occurrence.

CONDITIONS FOR ALL COVERAGES

Additional Insured: The City of Sevierville, its Board of Mayor and Aldermen, officers, employees,

agents, representatives, boards, commissions, committees, and volunteers (hereinafter referred to as

Owner) are to be covered as additional insured with respect to liability arising out of activities

performed by or on behalf of the Contractor; products and completed operations of the Contractor;

premises owned, leased or used by the Contractor or premises on which Contractor is performing

services on behalf of the Owner. The coverage shall contain no special limitations on the scope of

protection afforded to the Owner.

Notice of Cancellation or Non-renewal: Each insurance policy required by this clause shall be

endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in

limits except after thirty (30) days prior written notice has been given to the Department Head granting

this bid and/or to the Risk Manager for the Owner.

Acceptability of Insurers: Insurance is to be placed with financially sound Tennessee admitted

insurers (Best’s rating of A or better) or approved by Owner’s Risk Manager. City of Sevierville Risk

Manager: Rebecca Nowack, phone 865-453-5504.

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Certificates of Insurance: Contractor shall furnish the Owner with certificates of insurance with

original endorsements affecting coverage required by this clause. The certificates and endorsements for

each policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The

certificates and endorsements are to be received and approved by the Owner before work commences.

Defense, Indemnification and Hold Harmless Agreement: Contractor hereby agrees to

indemnify, defend and hold harmless the Owner from any and all loss, damage, cost, expense, liability,

claims, demands, suits, attorney's fees and judgments arising directly or indirectly from or in any

manner related to the work, project, event or other purposes in connection with the Contractor's

performance or failure to perform under the terms of this contract, regardless of the active or passive

nature of any negligence by the Owner, except as otherwise expressly stated herein. Contractor shall

not be responsible when such liability arises from the sole negligence of the Owner. Contractor shall

pay Owner for any costs incurred in enforcing this provision.

Utility Location: Contractor shall be responsible for performing utility location requirements by

calling Tennessee One-Call service and any other applicable utility services. Contractor shall be

responsible for all damage to any and all utilities.

TENNESSEE DRUG POLICY REQUIREMENTS FOR CONSTRUCTION CONTRACTS

The following requirement applies to all construction contract bidders having 5 or more

employees. Bidder is required to include in bid an affidavit attesting that effective no later than bid date,

bidder operates a drug-free workplace program that complies with the requirements of Tennessee Code

Annotated Section 50-9-101 through 50-9-114 OR a program at least as stringent as the program

operated by the City of Sevierville.

The following requirement applies to all construction contract bidders having 5 or more

employees. Bidder is required to include in bid an affidavit attesting that effective no later than bid date,

bidder operates a drug-free workplace program that complies with the requirements of Tennessee Code

Annotated Section 50-9-101 through 50-9-114 OR a program at least as stringent as the program

operated by the City of Sevierville.

The City of Sevierville operates a drug-free workplace that complies with the above-referenced

law. The City of Sevierville performs drug or alcohol tests at the following times: a. Job Application b.

Reasonable Suspicion c. post-accident d. Routine Fitness for Duty e. Follow-up f. Random. All testing

and specimen-handling procedures conform to the standards of the U.S. Department of Transportation

guidelines. A Medical Review Officer (MRO) provides medical oversight to assure appropriate

processing and accurate interpretation of the results. Failure to submit to substance abuse testing or

testing positive for prohibited drugs and/or alcohol may result in discipline up to and including

termination.

For further information on the program operated by the City of Sevierville, please call Rebecca

Nowack, Risk Manager, at (865) 453-5504.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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