Project Information

Bid Title

?RFP - TOWN BEACH MAT

Issuing Agency

town of Dauphin Island

Location

Alabama

Published Date

Mar 20, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

​RFP - TOWN BEACH MAT

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Town of Dauphin Island

1011 Bienville Blvd. Dauphin Island, Alabama 36528

Phone (251) 861-5525 Fax (251) 861-2154

www.townofdauphinisland.org

INVITATION FOR BIDS: ADA BEACH ACCESSIBILITY MAT

SYSTEM PROCUREMENT

The Town of Dauphin Island (hereafter called “Town”) is requesting sealed bids from qualified

vendors for the purchase of ADA‑compliant beach accessibility mat systems.

1. PROJECT OVERVIEW

The purpose of this project is to improve public beach accessibility by installing roll‑out

accessibility mat pathways across sandy areas from beach access points toward the shoreline. The

mats will provide improved access for individuals with mobility impairments, including those

who use wheelchairs.

2. FUNDING SOURCE

This project is funded in part by a grant awarded to the Town. Total procurement cost shall not

exceed $45,000.

3. SCOPE OF WORK

• Provide modular beach accessibility mat sections.

• Provide 8 angle kits (specific angles needed by the Town to be supplied later).

• Provide anchoring hardware suitable for sandy environments.

• Provide connection hardware for extending pathways.

• Deliver materials to designated Town location within 30 days after issuance of purchase order

unless otherwise approved by the Town.

• Total cost of all components and delivery not to exceed $45,000.

4. TECHNICAL SPECIFICATIONS

Proposed products must meet or exceed the following minimum specifications:

• Mat Width: 60 inches (5 feet).

• Mat Length: 50 feet per section.

• Material suitable for marine and coastal environments.

• Material durable enough to withstand nearly continuous pedestrian and non-motorized

wheeled traffic.

• Slip‑resistant surface suitable for pedestrian and non-motorized wheeled traffic: wheelchairs,

strollers, beach access chair, walkers, etc.

• UV‑resistant construction.

• Modular sections capable of connecting to extend pathway length.

• Anchoring system suitable for sand environments.

• System shall be ACCESSMAT by AccessRec or approved equal. Any proposed equal

product must demonstrate compatibility with the Town’s existing ACCESSMAT sections and

connectors and must meet or exceed all technical specifications listed herein. Documentation

demonstrating compatibility and compliance must be submitted with the bid.

• Vendor must provide documentation demonstrating compliance with applicable ADA/ABA

accessibility standards for beach access routes.

5. QUANTITY

The Town intends to purchase approximately 20 mat sections and 8 angle kits, subject to final

pricing. The Town reserves the right to adjust quantities in order to remain within the $45,000

project budget.

6. DELIVERY LOCATION

Town of Dauphin Island

Public Works Department/Attn. James Stokes

404 Lackland Ave

Dauphin Island, Alabama 36528

7. BID SUBMISSION REQUIREMENTS

Bids shall be submitted in sealed envelopes with the following information on the front of

the envelope: contractor’s complete name, address, & phone number, and “2026 ADA

Beach Mat Bid”.

The following information shall be provided in the submitted packet:

• Product description and technical specifications to include manufacturer’s product literature,

indicating materials used, and other information required to demonstrate compliance with

specified requirements.

• Pricing per mat section and per angle kit.

• Estimated delivery schedule.

• Warranty information.

• Three references from other municipalities that have purchased your mat.

8. BID SUBMISSION DEADLINE AND OPENING

Sealed bids will be received by the Town of Dauphin Island until April 17, 2026 at 1 pm (CST),

at Town Hall located at 1011 Bienville Blvd., Dauphin Island, Alabama 36528. Bids will be

publicly opened and read aloud immediately thereafter.

9. EVALUATION CRITERIA

• Compliance with technical specifications.

• Cost effectiveness.

• Product durability and warranty.

• Vendor experience with coastal or municipal projects.

• Delivery timeline.

• The Town reserves the right to determine bidder responsibility, including review of vendor

experience, references, and prior performance on similar municipal or coastal projects.

10. PRICING FORM (TO BE COMPLETED BY VENDOR)

Price per 60" x 50' Mat Section: $ __________

Price per Angle Kit: $__________

Anchoring System Included: Yes / No

Connector Hardware Included: Yes / No

Estimated Delivery Time: __________

Warranty Period: __________

TOTAL BID AMOUNT (Not to Exceed $45,000): $ _______

11. TERMS AND CONDITIONS

The Town reserves the right to reject any or all bids, waive minor irregularities, and accept the

bid deemed most advantageous to the municipality. The Town reserves the right to reject any bid

that does not comply with the requirements of this solicitation or applicable law. By submitting a

bid, the bidder certifies that the bid is genuine and not made in the interest of or on behalf of any

undisclosed person, firm, or corporation and that the bidder has not colluded with any other

person or entity.

12. FEDERAL GRANT COMPLIANCE

This procurement is funded in part through a federal grant. Vendors must comply with all

applicable federal requirements including 2 CFR Part 200 and applicable domestic preference /

Buy America provisions. Vendors shall certify that materials supplied comply with these

requirements.

13. CONTACT INFORMATION

If any respondent or potential respondent has questions regarding this invitation for bids, they

should contact councilman Trey Alderman. To schedule an appointment or to discuss with him by

phone, please email him at talderman@townofdauphinisland.org or call 251-861-5525.

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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