Project Information

Bid Title

FOUR (4) NEW MOWERS FOR USE WITH TRACTORS FOR CARROLL COUNTY PUBLIC WORKS

Issuing Agency

Carrollton County

Location

Georgia

Published Date

Nov 13, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

PW26-A002

Original Source

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Bid Documents

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Project Description

Bid Number:	PW26-A002
Bid Title:	FOUR (4) NEW MOWERS FOR USE WITH TRACTORS FOR CARROLL COUNTY PUBLIC WORKS
Category:	Carroll County Bids
Status:	Open

Description: The Carroll County Board of Commissioners requests bids from interested and qualified firms to provide (4) NEW MOWERS FOR TRACTORS, a one-time basis, to the Carroll County Board of Commissioners. See bid document for additional details. Publication Date/Time: 11/13/2025 8:00 AM Closing Date/Time: 12/15/2025 3:00 PM Submittal Information: See bid document for details Pre-bid Meeting: None Contact Person: Sunday Cook scook@carrollcountyga.gov 770-830-5909 Related Documents: PW26-A002 four MOWERS FOR TRACTORS FOR PUBLIC WORKS

Attachment Preview

INVITATION TO BID

Solicitation No. PW26-A002

FOUR (4) NEW MOWERS FOR USE WITH TRACTORS FOR CARROLL

COUNTY PUBLIC WORKS

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I.

Overview, General Submission Information

Overview:

The Carroll County Board of Commissioners requests bids from interested and qualified firms to

provide (4) NEW MOWERS FOR TRACTORS, a one-time basis, to the Carroll County Board of

Commissioners.

Instructions to Bid

A. How to Prepare Bid Proposals: All bid proposals shall be:

1. Bidders should complete Attachments (1) through (4) for the Tractor they are

willing to provide the County under the Terms and Conditions of this Invitation to

Bid. Tractor shall meet the minimum specifications outlined in Section lll. All

prices should be FOB Destination. Delivery address is provided in Section IL

Bidders shall also provide any manufacturer specifications or technical data with

their submittals.

2. Typewritten or completed with pen and ink, signed by the vendor or their

authorized representative, with all erasures or corrections initialed and dated by the

official signing the proposal. Bidders are encouraged to review carefully all

provisions and attachments of this document prior to completion. Each bid

constitutes an offer and may not be withdrawn except as provided herein. Also,

prices are to remain firm for the period stated herein.

B. How to Submit Bid Proposals: All bid proposals shall be:

1. Submitted in a sealed envelope, plainly marked with "Sealed Proposal -

NEW MOWERS FOR USE WITH TRACTORS FOR CARROLL COUNTY

PUBLIC WORKS DEPARTMENT, (SOLICITATION PW26-A002),

DECEMBER 15, 2025"

2. Mailed, Express Delivery or delivered as follows in sufficient time to ensure

receipt by the Purchasing Analyst at Public Works on/before 3:00 P.M. MONDAY,

DECEMBER 15, 2025. Late bid submissions will not be accepted or considered.

(a) Mailing Address:

Carroll County Public Works

34 Horsley Mill Rd

Carrollton, GA 30117

Attn: Sunday Cook

(b) Hand or Express Delivery Address:

Carroll County Public Works Department

34 Horsley Mill Rd

Carrollton, GA 30117

Attn: Sunday Cook

(c) No proposals will be received or accepted after 3:00 P.M. ET December

15, 2025. Proposals submitted after the designated date and time will be

deemed invalid and returned unopened to the proponent. Carroll County is

not responsible for lost or misdirected mail. It is the bidder's responsibility

to ensure no late bid is submitted. No proposal may be withdrawn within

thirty days after the proposal opening and shall remain firm through the

period.

C. How to Submit an Objection: Objections from bidders to the invitation to bid and/or

these specifications should be brought to the attention of the Purchasing Manager in the following

manner.

1. Written objections may be submitted at least 3 days prior to the opening of the bid.

2. Failure to object in accordance with the above procedure shall constitute a waiver on the part of

the vendor to protest the solicitation.

D. Submittal of Questions and Requests for Clarification:

It is the responsibility of each proposer to examine the entire instructions, to seek clarification in

writing, and review their submittal for accuracy before submitting the document. Once the submission

deadline has passed, all submissions will be final. Carroll County reserves the right to ask for

additional information from all bidders. Questions about any aspect of the instructions, or the project,

shall be submitted in writing via e-mail to:

Sunday Cook

Public Works Purchasing Agent

Carroll County Public Works Office

34 Horsley Mill Road

Carrollton, Georgia 30117

scook@carrollcountyga.gov

The deadline for submission of questions relating to the instructions is at least 72 hours prior to the

Bid Deadline. All relevant and significant questions that have been submitted in writing prior to the

deadline will be compiled, and answers will be delivered to all proposers.

E. Standards for Acceptance of Bid for Awarded Contract: Carroll County reserves the right to

waive any informality, to reject any and all bids, to evaluate all bids, to accept portions of any

bid and to accept any bid which in its opinion may be in the best interest of the County. The

County reserves the right to modify the contract after its award.

F. Compliance with laws: The bidder shall obtain and maintain all licenses, permits, liability

insurance, workman's compensation insurance and comply with any and all other

standards or regulations required by federal, state or County statute, ordinances and rules

during the performance of any contract between the bidder and the County. Any such

requirement specifically set forth in any contract document between the bidder and the County

shall be supplementary to this section and not in substitution thereof.

II.

General Terms and Conditions

A. Specifications: Any obvious error or omission in specifications shall not inure to the benefit

of the bidder but shall put the bidder on notice to inquire of or identify the same from

the County. Whenever mention is made of any article, material, or workmanship to be in

accordance with laws, ordinances, building codes, underwriter's codes, A.S.T.M.

regulations or similar expressions, the requirements of these laws, ordinances, etc., shall be

construed to be the minimum requirements of these specifications.

B. Delivery Point: All items shall be quoted and delivered F.O.B. Destination to the

following address:

Carroll County Public Works Department

34 Horsley Mill Rd

Carrollton, GA 30117

Delivery cost and charges (if any) will be included in bid price.

C. Delivery Time: Estimated delivery dates should be stated on the bids. Delivery time may

be considered by the County when selecting most responsive and responsible bidder.

D. Bids for All or Part: Unless otherwise specified by the County or by the bidder,

CARROLL COUNTY RESERVES THE RIGHT TO MAKE AWARD ON ALL

ITEMS, OR ON ANY OF THE ITEMS ACCORDING TO THE BEST INTEREST

OF THE COUNTY. Bidder may restrict his bid consideration in the aggregate by so

stating but must name a unit price on each item bid upon.

E. Prices to be Firm: Bidder warrants that bid prices, terms and conditions quoted in their

bid will be firm for acceptance for a period of ninety (90) days from opening date.

F.

Description of Equipment: Proposals for equipment should be accompanied by copies of

detailed factory specifications, ratings, technical data, including accurate descriptions of

the exact Tractor and associated equipment on which bids are made.

G. Completeness: All information required by Invitation to Bid must be completed and

submitted to constitute a proper bid.

H. Quality: All materials used for the manufacture or construction of the Tractor and

associated equipment covered by this bid shall be new, of the best quality and highest-grade

workmanship. The Tractor and associated equipment shall be equipped with such necessary

equipment complying with the Georgia State Law, but not including licensing. Also,

materials must comply with all applicable Federal and State OSHA requirements in affect

at the time of bid.

1.

Acceptance of Material: The material delivered under this proposal shall remain the

property of the seller until a physical inspection and inventory is made and therefore

accepted to the satisfaction of the County.

J.

Guarantee/Warranty: The bidder shall state the warranty in their proposal. Warranty

may be considered when selecting a bidder.

All warranty repairs and adjustments shall be made only at such time as will be least

detrimental to the operation of County business.

K. Manufacture or Dealer Advertisement: No manufacturer or dealer advertising attachments

shall appear on products delivered to the County without prior approval by Carroll

County

L. Brand Name: If and whenever brand names, makes, name of manufacturers, trade

names, vendor catalogs or model numbers are stated, they are for the purpose of

establishing a grade or quality of material.

M. "OR EQUAL" Interpretation: It is the vendor's responsibility to prove to the County

that each bid item is equal to the grade or quality of material specified.

N. Award of Contract/Purchase Order: The contract/Purchase Order, if awarded, will be

awarded to the most responsive bidder whose bid will be most advantageous to the County,

price, estimated delivery, warranty and other factors considered.

0. Qualified Vendor: A "Qualified Vendor" is defined for this purpose as one who meets,

or by the date of bid acceptance can meet, all requirements for licensing, insurance and

service contained within these specifications.

P. Compliance with Specifications - Terms and Conditions: The Invitation to Bid,

Legal Advertisement, General Conditions and Instructions to Bidder, Specifications,

Special Conditions, Vendor's Bid, Addendum, and/or any other pertinent documents

form a part of this proposal and by reference are made a part hereof.

Q. Signed Bid Considered Offer: The signed bid shall be considered an offer on the part of

the bidder, which offer shall be deemed accepted upon approval by the Carroll County

Board of Commissioners. In case of a default on the part of the bidder after such

acceptance, Carroll County Board of Commissioners may take such actions as it deems

appropriate including legal action for damages or specific performance.

R. Invoices - Invoices should be mailed to the following address:

Carroll County Board of Commissioners

P.O. Box 338

Carrollton, GA 30112

Attn: Accounts Receivable

S. Payment Terms- Net 30 Days.

T. Point of Contact – Sunday Cook, Purchasing Agent (770) 830-5909.

U. Previous model year equipment (new, never titled) is acceptable if

available.

V. Bids will be accepted from dealerships only. No bids from equipment brokers will be

considered.

W. All mowers or equipment must be accompanied by a factory recommended

preventative maintenance schedule including procedures, mileage/hour intervals,

replacement part numbers and fluid specifications.

X. Firms submitting bids must ensure all property taxes owed Carroll County are current

prior to award of a purchase order.

Calendar of Events:

Issuance of RFP: November 13, 2025

Written questions and requests for clarifications due: December 9, 2025, at 5 p.m., EST

Proposals Due: December 15, 2025, at 3 p.m., EST

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 333111Farm Machinery and Equipment Manufacturing
• NAICS 333112Lawn and Garden Tractor and Home Lawn and Garden Equipment Manufacturing
• NAICS 423820Farm and Garden Machinery and Equipment Merchant Wholesalers

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