Project Information

Bid Title

Metal commercial waste containers (roll off)

Issuing Agency

Shawnee County

Location

Kansas

Published Date

Dec 22, 2025

Closing Date

Jan 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

075-25

Original Source

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Bid Documents

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Project Description

Request	Department	Description	Due Date
075-25	Solid Waste	Metal commercial waste containers (roll off)	1/9/2026 2:00 PM

Attachment Preview

SHAWNEE COUNTY

REQUEST FOR PROPOSAL

(RFP)

Quotation Number: 075-25

Date Issued:

12-22-2025

Closing Date:

01-09-2026 2:00pm

Vendor Name: ______________________________

Address: ___________________________________

Phone Number:______________________________

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be

allowed.

3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Price quoted shall remain firm for the 2026 calendar year.

*SHAWNEE COUNTY HAS AN ELECTRONIC BID SYSTEM*

All vendors are required to create an online portal account (www.snco.gov/purchasing) in order to receive or submit

bid requests. All responses must be submitted through the bid portal

ITEM AND DESCRIPTION

Shawnee County is soliciting sealed bids for the purchase of Metal Commercial Waste

(Roll Off) Containers for use in its solid waste activities per the following minimum

specifications.

GENERAL INFORMATION

• Containers will be ordered throughout the 2026 year as needed.

• Pricing should be for individual containers.

• Minimum purchase would be the full capacity of a trailer.

• Include a full load transportation cost.

• Delivery would be to 1515 NW Saline St. Topeka, KS 66618.

TECHNICAL SPECIFICATIONS

Roll Off Containers

• 10 yard thru 40-yard Heavy Duty Rectangle Open Top, Standard Outside Rail Understructure

• Floor:1/4” Thick

• Cross members: 18” on center

• Long Sills: 6” X 2” X 1/4”

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• Post Spacing: 24”

• Top Rail: 4” X 3” X 11 Gauge

• Hook Plates: 7/8” Thick

• Hook: 11/4”

• Rear Roller’s: 8” X 10”

• Push Plates: 1/2”

• Container must be primed inside and out.

(Safety Orange Paint Required)

• Include your brochure and container specifications for the above.

• 10 yard container length 12’

• 15 yard container length 12’

PLEASE SUBMIT ATTACHMENT 1 AS THE FIRST PAGE OF YOUR BID

BID RESPONSE

Document Information: The bid portal will only allow one PDF document uploaded for a response. It is your

responsibility to make sure the uploaded file is the correct, complete and contains all required information and

signatures. The document file name should only contain spaces and letters or numbers, please do not use special

characters or dashes. The file can be changed until the bid close time.

Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The online bid portal will

not accept any new bids after this time.

Signature of Bids: Each bid must show in the space provided the complete business or mailing address of the

bidder and must be signed by him/her with his/her usual signature.

Withdrawal of Bids: Bids already submitted may be withdrawn on the Electronic Bid System or upon proper

identification of bidder and provided request is received prior to time of closing. Negligence on the part of the

bidder in preparing the bid confers no right for the withdrawal after the time set for closing of bids.

Submitting Multiple Bids: The online bid portal will only allow one file to be uploaded per bid, per company. If

you are submitting multiple bids, please complete the Multiple Bids Cover Page and attach as the first page of

your bid upload. The document can be found under Purchasing in the bid portal.

Register Your Company: For a mandatory pre bid meeting, you must be registered in our bid portal for us to

record you as an attendee. If you are not marked as attended, the system will not allow you to upload a bid response.

To receive automatic updates on RFP subscribe to the bid types. If a RFP has a mandatory pre bid meeting it will

be clearly marked on the RFP and in the bid portal.

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Please Submit Your Bids Early: In case you have problems getting your bid to upload and need assistance, we

suggest you submit before 1:30 pm. Please contact us at once if you have issues uploading. Our system will not

allow any bids to be uploaded after 2:00 pm. If your pricing changes, you can replace your bid in the system any

time before the 2:00 closing.

Bid Openings: All bids submitted before the specified bid closing time shall be opened and properly recorded on

the bid tabulation sheet. Subsequent to the bid opening, all bids shall be thoroughly evaluated and a determination

made as to their compliance with applicable specifications. The appropriate County department head shall make

this determination. Upon completion of the above determination, an analysis of all bids submitted shall be prepared

and formally presented to the Board of County Commissioners for acceptance and approval of the lowest and/or

best bid. The Board of County Commissioners reserves the right to accept or reject any and/or all bids and to waive

any irregularities or informalities therein.

Notice to Successful Bidders: The successful bidder will be notified by email or telephone as soon as possible

after bids have been opened, tabulated, and analyzed.

Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.

Disclosure of Proposal Content and Proprietary Information: All proposals become the property of the

Shawnee County. The Open Records Act (K.S.A. 45-215 et seq) of the State of Kansas requires public information

be placed in the public domain at the conclusion of the selection process, and be available for examination by all

interested parties. No proposals shall be disclosed until after a contract award has been issued. Shawnee County

reserves the right to destroy all proposals if the RFP is withdrawn, a contract award is withdrawn, or in accordance

with Kansas law. The online bid portal will not accept late proposals.

How to include Proprietary Information in your proposal: Trade secrets or proprietary information

legally recognized as such and protected by law may be requested to be withheld if clearly labeled

"Proprietary" on each individual page and provided in a clearly marked and separated with the Proprietary

Divider page, section within the pdf file uploaded to the online bid portal. Only one file is allowed to be

uploaded to the bid portal. Pricing information is not considered proprietary and the bidder's entire proposal

response package will not be considered proprietary.

Proprietary Divider Page: This document is available to be downloaded in the bid portal underneath the

Purchasing section.

All information requested to be handled as "Proprietary" shall be submitted in the separate section from the

main proposal and clearly labeled and section off by the divider page. The bidder shall provide detailed

written documentation justifying why this material should be considered "Proprietary". Shawnee County

reserves the right to accept, amend or deny such requests for maintaining information as proprietary in

accordance with Kansas law.

Shawnee County does not guarantee protection of any information which is not submitted as required.

DEMANDSTAR POSTINGS

Demandstar Website: Shawnee County open projects are posted on Demandstar as a secondary posting.

Demandstar tracks broadcast and plan holder data. Bids must be submitted through the Shawnee County Bid

Portal.

Shawnee County Bid Portal: When an open project is posted, Shawnee County is not able to track who

downloads project information off the bid portal website. Bids must be submitted through the Shawnee County

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Bid Portal to be considered. All projects are posted on the County website, not all projects are posted on the

Demandstar website. Registration is free.

TERMS AND CONDITIONS

In the event that goods or services delivered by the vendor are unsatisfactory and remain unsatisfactory after a

notice and an opportunity to correct the deficiencies, the County reserves the right to purchase substitute goods or

services from the other bidders.

Shawnee County reserves the right to negotiate separately with any vendor after the opening of this RFP when such

action is considered in its best interest. Subsequent negotiations may be conducted, but such negotiations will not

constitute acceptance, rejection or a counteroffer on the part of the County.

Shawnee County interprets the term “lowest responsible and best bidder” as requiring Shawnee County to:

A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and

B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can consider

among other factors such things as labor cost, service and parts availability and maintenance costs of items

upon which proposals are received. Shawnee County can determine any differences or variations in the quality

or character of the material, goods, wares or services performed or provided by the respective vendors.

Shawnee County will award the bid. If the successful vendor refuses or fails to make deliveries of the

materials/services within the times specified in the RFP, purchase order or contractual agreement, Shawnee County

may by written notice, terminate the contract OR purchase order. The successful vendor will certify and warrant

that goods, personal property, chattels, and equipment sold and delivered are free and clear of any and all liens, or

claims of liens, for materials or services arising under, and by virtue of the provisions of K.S.A. 58-201, et seq.,

and any other lien, right, or claim of any nature or kind whatsoever.

The vendor hereby certifies that he or she has carefully examined all of the documents for the project, has carefully

and thoroughly reviewed this RFP, understands the nature and scope of the work to be done; and that this proposal

is based upon the terms, specifications, requirements and conditions of the RFP, and documents. The vendor further

agrees that the performance time specified is a reasonable time, having carefully considered the nature and scope

for the project as aforesaid.

Shawnee County reserves the right to enter into agreements subject to the provisions of the Cash Basis Law (K.S.A.

10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shall be construed and interpreted so as to

ensure that the County shall at all times stay in conformity with such laws, and as a condition of agreements the

County reserves the right to unilaterally sever, modify, or terminate agreement at any time if, in the opinion of its

legal counsel, the Agreement may be deemed to violate the terms of such law.

The vendor certifies that this proposal is submitted without collusion fraud, or misrepresentation as to other

vendors, so that all proposals for the project will result from free, open, and competitive proposing among all

vendors.

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This RFP, responses thereto and any contract documents will be governed by the law of the State of Kansas. Any

dispute arising out of the same will be litigated only within the courts of the State of Kansas.

Vendor agrees that all data, documents, and information, regardless of form that is generated as a result of this RFP

are the property of Shawnee County. The County shall not be liable to reimburse any vendor for the costs of

creating, compiling or delivering the same to the County.

By submission of a response, the proposer agrees that at the time of submittal, it: 1) has no interest (including

financial benefit, commission, finder’s fee, or any other remuneration) and will not acquire any interest, either

direct or indirect, that would conflict in any manner or degree with the performance of proposer’s services, or 2)

benefit from an award resulting in a “Conflict of Interest.” A “Conflict of Interest” will include holding or retaining

membership, or employment, on a board, elected office, department, division, or bureau, or committee sanctioned

by and/or governed by the Board of Shawnee County Commissioners of the County of Shawnee, Kansas. Proposers

will identify any interests, and the individuals involved, on separate paper with the response and will understand

that the County may reject their proposal at its sole discretion.

No gifts or gratuities of any kind shall be offered to any County employee at any time.

The Proposer certifies that this proposal is submitted without collusion, fraud, or misrepresentation as to other

Proposers, so that all proposals for the project will result from free, open, and competitive proposing.

The County is exempt from the payment of Federal and excise taxes and from Kansas sales tax.

Vendor credit agreements are prohibited. Unless otherwise stated in this document, payment will be made from

vendor-submitted invoice(s) via ACH (automated clearinghouse network) transfer or credit card, net 30 days.

Shawnee County will not complete any credit application or agree to credit terms supplied by vendor. Shawnee

County prefers to pay its vendor invoices via electronic fund transfers through ACH. To initiate payment of invoices

vendors shall execute the County’s standard ACH Vendor Payment Authorization Agreement which will be

provided upon being awarded the RFP.

Attached is Shawnee County CPA (Contractual Provisions Agreement) which all vendors must be agree to upon

awarded contract.

Nondiscrimination: Shawnee County is committed to the concept of equal employment opportunity. All bidders

and contractors are expected to comply with the provisions of K.S.A. 44-1030 and 44-1031, copies of which are

attached and shall be a part of this contract and other applicable Federal and Kansas laws governing equal

employment opportunity.

In accordance with K.S.A 44-1030, vendor hereby agrees to the following:

A. He or she will observe the provision of the Kansas Commission on Human Rights and will not discriminate

against any person in the performance of work under the present contract because of race, religion, color, sex,

national origin, ancestry, or physical disability.

B. In all solicitations or advertisements for employees, he or she will include the phrase, “Equal Opportunity

Employer”, or a similar phrase to be approved by the Kansas Commission on Human Rights.

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Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562119Other Waste Collection

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