Project Information

Bid Title

19th Street Pavement Rehabilitation & Utility Improvements Engineering Design Services RFP

Issuing Agency

City of Upland

Location

California

Published Date

Nov 21, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

19th Street Pavement Rehabilitation & Utility Improvements Engineering Design Services RFP

The City of Upland is seeking proposals from qualified licensed civil engineering firms to provide design services for the 19th Street Reconstruction Pavement Rehabilitation and Utility Improvements Project. Bids can be submitted via PlanetBids or in person to the Public Works Building in before 2:00 p.m. on Monday, December 8, 2025. Click here to access to the City's Vendor Portal to PlanetBids.

• RFP Project No. 7343_9141 19th Street.pdf

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CITY OF UPLAND

Public Works Department

Engineering Division

REQUEST FOR PROPOSALS

FOR

ENGINEERING DESIGN SERVICES

PROJECT No. 7343, & 9141

19th Street Reconstruction

PAVEMENT REHABILITATION & UTILITY IMPROVEMENTS

FROM

MOUNTAIN AVENUE TO EUCLID AVENUE

Issue Date: October 23, 2025

Due Date: November 24, 2025

Monday, 2:00 p.m.

Associate Engineer: Kirk Swanner

Phone: (909) 291-2938

kswanner@uplandca.gov

Request for Proposals

Engineering Services

Project No. 7343, & 9141

19TH Street Reconstruction Pavement Rehab. & Utility Imp.

Mountain Avenue to Euclid Avenue

INTRODUCTION

Professional consultants are selected for City engineering projects based on demonstrated

competence and professional qualifications necessary for the satisfactory performance of

the services to be performed at fair and reasonable prices to the public agency. The City of

Upland is requesting proposals from qualified civil engineering firms, licensed in the State of

California, for the purpose of entering into a professional consultant services agreement to

perform engineering design services in connection with pavement rehabilitation and utility

improvements along 19th Street, from Mountain Avenue to Euclid Avenue. The City intends

to award a Professional Services Agreement (Agreement), to a firm deemed to be most

qualified to provide services as required by the City. The Agreement to be executed shall

be in the form attached hereto as Attachment A.

The California Labor Code section 1770, et seq., requires that certain consultants and/or

subconsultants on public works projects pay their workers based on the prevailing wage

rates which are established and issued by the Department of Industrial Relations,

(http://www.dir.ca.gov). Proposers of this RFP agree to adhere to the prevailing wage

requirements and use the wage schedules applicable at the time the work is performed,

which can be obtained from the Department of Industrial Relations Internet site at:

(http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm).

Any consultant or subconsultant who submits a proposal or performs work that requires the

payment of prevailing wages under the state law must be registered with the Department of

Industrial Relations. This includes not only work performed by the building and construction

trades, but also other types of work, including trucking, surveying, and material testing, if

that work is subject to prevailing wage requirements.

PROJECT LOCATION AND BACKGROUND

19th Street is an east/west directional transportation corridor that carries approximately

4,500 vehicles per day and is classified as an other principal arterial road under the

California Road System (CRS) Maps. Within the City of Upland, 19th Street provides

east/west connectivity throughout the city. The location of the proposed project is shown

on the attached project location map (Attachment B). Firms submitting proposals are

encouraged to visit the project area to review site conditions firsthand.

The following table specifies the approximate roadway segment lengths on 19th Street:

Feature

Segment Length (approx.)

Curb to Curb Width (approx.)

Street Segment

Mountain Ave. to 240’ 240’ East of Laurel Ave

East of Laurel Ave

to Euclid Ave

4,960 Ft.

740 Ft.

40 Ft.

56 Ft.

DESCRIPTION OF WORK

The purpose of this solicitation is to obtain the services of a licensed civil engineering firm to

provide design services for the 19th Street Reconstruction Pavement Rehabilitation and

Utility Improvements Project. The improvements proposed under this project consist

primarily of street infrastructure rehabilitation (i.e. curbs, gutters, sidewalks, curb ramps,

asphalt pavement, etc.), upgrading existing fire hydrants, installation of new water main

pipe line, installation of new copper water services, water main pipeline connections to side

Page 2 of 12

Request for Proposals

Engineering Services

Project No. 7343, & 9141

19TH Street Reconstruction Pavement Rehab. & Utility Imp.

Mountain Avenue to Euclid Avenue

streets, replacement of existing brick sewer manholes, all with associated appurtenances,

and upgrading roadway striping to include shared lane and buffer zones.

The Scope of Work includes the following:

Task 1 – Project Administration

It will be important for the Consultant to prepare and implement an efficient and

effective Project Management Plan to keep the project on schedule. Consultant shall

attend an adequate number of meetings to effectively manage the project and

provide deliverables listed in other sections of the scope of work. At a minimum,

Consultant should budget for the following items:

A) Project Schedule, Status Reports, Invoices, Administration

1. Prepare a project design schedule and update schedule monthly.

2. Prepare and submit with invoice monthly status reports providing an

overview of progress made during the month and tasks to be

accomplished the following month.

3. Submit invoices which follow the task items provided in the hours/fee

table provided with the proposal and/or used as a basis for the contract.

Provide a brief narrative by task of the work performed during the billing

cycle and copies of invoices for direct expenses.

B) Engineering Phase Meetings

1. Kickoff Meeting

2. Project/Progress Meetings, as needed

3. Attend one Project Community Meeting prior to 30% Submittal.

4. 30% Submittal Review

5. Attend one Project Community Meeting prior to 60% Submittal.

6. 60% Submittal Review

7. 100% Submittal Review (prior to signed mylars)

Task 1 Deliverables:

1) Meeting Agendas & Minutes (electronic)

2) Monthly Status Reports (electronic)

3) Monthly Updated Project Schedules (electronic)

4) Monthly Invoices, based on progress of work completed

Task 2 – Preliminary Design (30% Review)

Develop a preliminary design of the project to review with City staff. An

approximate 30% design level will constitute a Preliminary Design for this project.

Some of the key elements to be included in the Preliminary Design are:

1. Utility Research.

2. Geotechnical Investigation and Report.

3. Permits required from other jurisdictions.

4. Perform CEQA Initial Study for tree removal impacts.

5. Preliminary Street Improvement Plans & Profiles.

6. Provide a range of traffic calming measures along with a brief

discussion of impacts and suitability for installation along this corridor.

7. Preliminary Water Improvement Plans & Profiles.

8. Existing Pipeline relocations/realignments (if necessary).

Page 3 of 12

Request for Proposals

Engineering Services

Project No. 7343, & 9141

19TH Street Reconstruction Pavement Rehab. & Utility Imp.

Mountain Avenue to Euclid Avenue

Task 2 Deliverables:

1) Copy of all utility notices sent and utility plans received (1 electronic

pdf of each utility plan).

2) Geotechnical Investigation and Report (2 paper copies + electronic

pdf).

3) Draft Initial Study and Report.

4) Draft Street Improvement Plans & Profiles (2 paper copies, 24”x36” +

electronic pdf).

5) Draft Water Improvement Plans & Profiles (2 paper copies, 24”x36” +

electronic pdf).

6) Draft traffic calming design measures for consideration.

Task 3 – Design Review (60% Review)

Develop a design of the project to review with City staff. An approximate 60%

design level will constitute a Design Review for this project. Some of the key

elements to be included in the 60% Design are:

1. Utility Research should be complete. All existing utilities should be shown and

identified on the various Plan & Profile Sheets.

2. Geotechnical Investigation and Report should be complete, stamped and sealed

by the Geotechnical Engineer.

3. Final Initial Study & Determination if Negative Declaration is achievable.

4. 60% Street Improvement Plans & Profiles shown on city provided topographical

survey data.

5. Roadway Cross Sections at 100-foot intervals.

6. 60% Water Improvement Plans & Profiles shown on city provided topographical

survey data.

7. Existing Pipeline relocations/realignments (if necessary).

8. Preliminary Cost Estimate.

Task 3 Deliverables:

1) Copy of all utility plans received (1 electronic pdf of each utility plan).

2) 100% complete Geotechnical Investigation and Report (2 paper copies +

electronic pdf).

3) 60% Street Improvement Plans & Profiles, Details, and Title Sheet (2 paper

copies, 24”x36” + electronic pdf).

4) 60% Water Improvement Plans & Profiles, Details, and Title Sheet (2 paper

copies, 24”x36” + electronic pdf).

5) 60% Signing & Striping Plans & Profiles, Details, and Title Sheet (2 paper copies,

24”x36” + electronic pdf).

6) Preliminary Cost Estimate reflecting the improvements to be constructed (2 paper

copies + electronic Microsoft Excel format)

Task 4 – Final Design and Preparation of Construction Documents (100%)

Final Engineering Documents prepared by the Consultant shall include all engineering

services required by the City to construct the necessary public improvements. Final

Engineering shall include detailed engineering calculations, construction plan and

profiles, special provisions, and engineer’s cost estimates for the project that will

enable the City to advertise and award the construction contract for the project.

Components of this task include:

Page 4 of 12

Request for Proposals

Engineering Services

Project No. 7343, & 9141

19TH Street Reconstruction Pavement Rehab. & Utility Imp.

Mountain Avenue to Euclid Avenue

1. 100% Street Improvement Plans & Profiles, Details, and Title Sheet.

2. 100% Water Improvement Plans & Profiles, Details, and Title Sheet.

3. 100% Signing & Striping Improvement Plans and Details.

4. Preparation of the Special Provisions portion of the Specifications. Special

Provisions shall include two sections, General Requirements and Definition of Bid

Items.

5. Existing Pipeline relocations/realignments (if necessary).

6. Bid Schedule.

Task 4 Deliverables:

1) Engineering Stamped & Signed Street Improvement Plans & Profiles, Details, and

Title Sheet (2 paper copies 24” x 36”, 1 wet-signed mylar copy + electronic

AutoCAD and pdf)

2) Engineering Stamped & Signed Water Improvement Plans & Profiles, Details, and

Title Sheet (2 paper copies 24” x 36”, 1 wet-signed mylar copy + electronic

AutoCAD and pdf)

3) Engineering Stamped & Signed Signing & Striping Improvement Plans and Details

(2 paper copies 24” x 36”, 1 wet-signed mylar copy + electronic AutoCAD and

pdf)

4) Special Provisions portion of the Specifications (1 paper copy, 8.5” x 11” +

electronic in Microsoft Word format).

5) Engineer’s Cost Estimate reflecting all improvements to be constructed (1 paper

copy, 8.5” x 11” + electronic Microsoft Excel format)

6) Bid Schedule listing all of the proposed bid items and quantities for the project (2

paper copies + electronic Microsoft Excel format)

Utility Research

The Consultant is required to research and notify all utilities within the project area,

including but not limited to potable water, recycled water, sewer, storm drain, traffic signal

facilities, electrical, telephone, gas, cable television, fiber optic, etc. Utility As-Builts will

need to be obtained and cross-referenced with topographical field survey handholes, pull

boxes, manholes, vaults, power poles, etc. All existing utilities, both overhead and

underground, must be accurately shown and called out on the Improvement Plans.

The consultant will be required to provide copies of all utility plans received from respective

agencies/utility owners to the City. The City will provide all available City-owned facility

records at no cost to the consultant.

Utility Potholing Investigation

The Consultant is required to provide potholing investigation with potential existing utility

conflicts. Consultant is required to:

• Retain Service of Contractor.

• Obtain a no-fee Partial Street or Lane Closure Permit from the City.

Geotechnical Investigation & Report

The Consultant is required to provide a geotechnical investigation to assess and recommend

an appropriate roadway structural pavement section for 19th Street, from Mountain Avenue

to Euclid Avenue. City anticipates the general scope of services to include the following:

• Obtain a no-fee encroachment permit from the City for subsurface investigation

within the street, and coordinate boring/coring locations with the City Engineer in

advance to the field work.

Page 5 of 12

Commodity Codes

• NAICS 541330Engineering Services

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