Project Information

Bid Title

Recreation and Aquatic Center RFP FY27

Issuing Agency

City of San Bruno

Location

California

Published Date

Apr 12, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Recreation and Aquatic Center RFP FY27
Category:	Bidding Opportunities
Status:	Open

Description: The City of San Bruno Community Services Department (CITY) requests proposals from qualified janitorial service providers to perform janitorial and facility-care services for the Recreation and Aquatic Center (RAC). The CITY seeks a responsive, experienced contractor to maintain a clean, safe, sanitary, and welcoming environment across high-traffic public spaces, including restrooms, locker rooms, fitness areas, classrooms, and event spaces. Publication Date/Time: 4/10/2026 12:00 AM Closing Date/Time: 5/8/2026 2:00 PM Submittal Information: csdcontracts@sanbruno.ca.gov Bid Opening Information: csdcontracts@sanbruno.ca.gov Pre-bid Meeting: April 22, 2026 Contact Person: RFP - Audrey Afe-Tuufuli, CS Business Manager csdcontracts@sanbruno.ca.gov Site Tour - Jennifer Wilson, CS Supervisor jenniferwilson@sanbruno.ca.gov 650-616-7182 Related Documents: Recreation and Aquatic Center RFP (FY27)

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REQUEST FOR PROPOSALS

Janitorial Services

Recreation & Aquatic Center (RAC)

MAYOR

Rico E. Medina

CITY COUNCIL

Rico E. Medina, Mayor

Sandy Alvarez, Vice Mayor

Tom Hamilton, Council Member

Michael Salazar, Council Member

Marty Medina, Council Member

CITY MANAGER

Alex D. McIntyre

COMMUNITY SERVICES DEPARTMENT

Travis M. Karlen, Director

Request for Proposals and Notice to Contractors:

ISSUED: APRIL 10, 2026

DUE DATE: MAY 08, 2026, 2:00PM

MAIL PROPOSAL TO: 567 El Camino Real, San Bruno, CA

94066

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

RECREATION AND AQUATIC CENTER JANITORIAL SERVICES

Table of Contents

I.

NOTICE INVITING PROPOSALS ..................................................................................3

II. FACILITY OVERVIEW....................................................................................................3

III. SCOPE SUMMARY........................................................................................................3

IV. CONTRACT TERM.........................................................................................................4

V. INSTRUCTION TO PROPOSERS..................................................................................4

VI. RFP IMPORTANT DATES ..............................................................................................5

VII. PROPOSAL DELIVERY & CONTENT REQUIREMENTS ..............................................6

VIII. CONTRACTORS’ REQUIREMENTS .............................................................................8

IX. RFP EVALUATION PROCESS.....................................................................................14

X. SELECTION PROCESS...............................................................................................16

XI. GENERAL SERVICE AGREEMENT (CONTRACT) .....................................................17

XII. APPENDIXES & ATTACHMENTS ................................................................................19

Scope of Work (SOW) ...................................................................................................20

Scope of Work Acknowledgement .................................................................................30

RFP Proposal.................................................................................................................31

Proposal Guarantee (Bond) ...........................................................................................34

Addenda Acknowledgement ..........................................................................................35

Non-Collusion Affidavit...................................................................................................36

General Service Agreement ...........................................................................................38

RAC Floor Plan ..............................................................................................................44

RFP Submittal Packet Check List ..................................................................................43

RFP Janitorial Services for Recreation and Aquatic Center

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COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

RECREATION AND AQUATIC CENTER JANITORIAL SERVICES

I. NOTICE INVITING PROPOSALS

The City of San Bruno Community Services Department (CITY) requests proposals from

qualified janitorial service providers to perform janitorial and facility‑care services for the

Recreation and Aquatic Center (RAC). The CITY seeks a responsive, experienced

contractor to maintain a clean, safe, sanitary, and welcoming environment across

high‑traffic public spaces, including restrooms, locker rooms, fitness areas, classrooms,

and event spaces.

This procurement will be conducted on a best‑value basis, weighing technical approach,

relevant experience, staffing and supervision, quality assurance, sustainability practices,

and price. Vendors with demonstrated experience at community centers, aquatic facilities,

recreation buildings, or similar high‑traffic public venues are invited to submit proposals.

The CITY is committed to equity and inclusion and encourages proposals from businesses

of all sizes, including small, local, minority‑owned, and women‑owned firms. See Section V

(General Information) for submission instructions, key dates, contact information, and

additional procurement requirements.

II. FACILITY OVERVIEW

The Recreation and Aquatic Center is a year-round, multiuse public facility operated by the

City of San Bruno Community Services Department. The RAC serves residents, program

participants, and community visitors daily and hosts scheduled programs, drop-in use, and

special events.

As a high-traffic complex with diverse activity areas – including aquatics facilities, locker

rooms and showers, restrooms, fitness spaces, classrooms, reception/lobby areas, and

public commons – the RAC requires reliable, professional janitorial services to maintain a

clean, safe, and welcoming environment. This RFP supports the CITY’s goal of ensuring

that the facility remains well-maintained and operationally efficient.

III. SCOPE SUMMARY

The full Scope of Work provided in Appendix (A), outlines detailed requirements,

frequencies, and performance standards. Typical tasks include, but are not limited to:

▪ Cleaning and sanitizing restrooms, locker rooms, and high-touch areas

▪ Daily and periodic floor care (hard floor and carpet)

▪ Dusting, wiping, and disinfecting surfaces

▪ Maintaining adequate janitorial supplies and inventory controls

▪ On-call cleaning services

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COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

RECREATION AND AQUATIC CENTER JANITORIAL SERVICES

IV. CONTRACT TERM

The initial contract term will be one (1) year, with the option for renewal or extension up to

(3) years upon mutual agreement and satisfactory performance. The CITY seeks a

long-term partnership that emphasizing quality, reliability, and continuous improvement.

V. INSTRUCTION TO PROPOSERS

This section provides general instructions and administrative guidance applicable to all

prospective Proposers. It outlines the CITY’s expectations for proposal preparation,

communication protocols, and the rules that govern the competitive solicitation process.

Proposers must carefully review all components of this Request for Proposal (RFP),

including all appendices, forms, and referenced documents. Proposals must follow the

formatting, content, and submission requirements outlined in this RFP. Failure to comply

may result in the proposal being deemed non-responsive.

A. PROPOSAL PREPARATION GUIDELINES

Proposals must be prepared clearly, concisely, and in accordance with the structure

outlines in the RFP. All information submitted should be accurate, complete and

relevant to the requested services. Proposers are responsible for ensuring that their

submissions reflect a thorough understanding of the Scope of Work and all contractual

requirements. Documents should be typed, legible and free of unauthorized alterations.

Erasures, interlineations, or corrections must be initialed by the Proposer. Unauthorized

conditions, limitations, or alterations to the proposal documents may result in rejection.

B. SUBMISSION INSTRUCTIONS

Proposals must be submitted by the deadline and to the location specified in the RFP.

Submissions must be sealed, properly labeled, and include all required forms and

documentation. Late proposals will not be accepted. Electronic copies must follow the

format and delivery method identified by the CITY.

C. MODIFICATIONS AND ADDENDA

Any clarifications, change, or addendum to this RFP will be issued in writing by the

CITY. Proposers are responsible for monitoring published addenda and incorporating

them into their proposals.

Oral statements by CITY staff do not modify the RFP. Only written addenda issued by

the CITY are binding. The City will respond in writing and distribute responses to all

known interested Proposers.

D. WITHDRAWAL OR REVISION OF PROPOSALS

A Proposer may withdraw or modify its proposal prior to the submission deadline by

written request signed by the Proposer’s authorized representative. Revised proposals

must be submitted before the deadline and clearly marked as revisions.

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COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

RECREATION AND AQUATIC CENTER JANITORIAL SERVICES

E. PROPOSAL OPENING AND PUBLIC INFORMATION

Proposal contents and evaluations are subject to public records laws. Proposers should

mark confidential or proprietary sections, but the CITY will determine disclosure in

accordance with applicable law.

F. CONFIDENTIALITY

All proposals and accompanying documentation will be treated as confidential by the

CITY. The information provided by vendors will only be used for the purpose of

evaluating the proposals and selecting a vendor for the janitorial services contract.

G. CITY RESERVATIONS AND RIGHTS

The CITY reserves the right to reject any or all proposals, waive minor irregularities, and

cancel or reissue the RFP at its discretion.

H. COSTS OF PREPARATION

The CITY is not responsible for any costs incurred by Proposers in preparing or

submitting proposals, including site visits, meetings, or presentations.

VI. RFP IMPORTANT DATES

Below is the schedule for this RFP process. All dates and times are subject to change at

the CITY’s discretion, with notice provided to all known interested Proposers.

DETAILS

DATE

TIME

RFP Published

Mandatory Pre-Submittal Meeting

(Site Tour Optional)

Q&A Deadline

Proposal Submission Deadline (Local Time)

Notice of Intent to Award (NOIA)

Deadline to Appeal (from NOIA)

Tentative Award of Contract

April 10, 2026

April 22, 2026

April 29, 2026

May 08, 2026

May 11, 2026

May 25, 2026

June 09, 2026

10:00 AM

2:00 PM

2:00 PM

10:00 AM

2:00 PM

10:00 AM

I. CITY CONTACT

RFP CONTACT:

Contact Person:

Contact Phone:

Contact Email:

Audrey Afe-Tuufuli, CS Business Manager

650-745-1744

csdcontracts@sanbruno.ca.gov

FACILITY/SITE VISITS

Contact Person: Jennifer Wilson, CS Supervisor

Contact Phone: 650-616-7182

Requests Site Visits:

jenniferwilson@sanbruno.ca.gov

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Commodity Codes

• NAICS 541620Environmental Consulting Services

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