Project Information

Bid Title

Opioid Abatement Education Services

Issuing Agency

Town of Ipswich

Location

Massachusetts

Published Date

Nov 19, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-003

Original Source

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Bid Documents

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Project Description

Bid Number:	26-003
Bid Title:	Opioid Abatement Education Services
Category:	Purchasing
Status:	Open

Description: The Department of Public Health, as the overseer of public health in the Town of Ipswich, invites qualified firms to submit written Quotes for opioid abatement education services for fifteen (15) months. Responsive Quotes shall provide for a fixed annual fee for completion of a plan to develop a variety of marketing materials, develop engaging and visually appealing public-facing materials, and identify key performance indicators to measure the campaign’s success, while tracking performance during the campaign’s duration. The Department reserves the right to cancel or reject in whole or in part any or all Quotes that are not deemed to be in the best interests of the Department. The selected vendor must have demonstrated familiarity with and agree to comply with Massachusetts General Laws Chapter 111 and all applicable regulations, policies, and guidelines promulgated by the Department. Publication Date/Time: 11/19/2025 10:00 AM Closing Date/Time: 12/3/2025 10:00 AM Bid Opening Information: Conducted on Projectdog Contact Person: Kevin Rutherford, Temporary Purchasing Specialist Download Available: Yes Fee: None Related Documents: 26-03 RFQ Opioid Abatement Education Services

Attachment Preview

REQUEST FOR QUOTES:

OPIOID ABATEMENT EDUCATION SERVICES

RFQ #26-03

Town of Ipswich Department of Public Health

Proposal Opening Date: Wednesday, December 3, 2025 at 10:00 a.m.

November, 2025

TOWN OF IPSWICH DEPARTMENT OF PUBLIC HEALTH

PUBLIC NOTICE

REQUEST FOR QUOTES (RFQ) #26-03

The Town of Ipswich Department of Public Health (“Department”) invites sealed Quotes

pursuant to G.L. c.111 for:

Opioid Abatement Education Services

The Department of Public Health, as the overseer of public health in the Town of Ipswich,

invites qualified firms to submit written Quotes for opioid abatement education services for

fifteen (15) months. Responsive Quotes shall provide for a fixed annual fee for completion of a

plan to develop a variety of marketing materials, develop engaging and visually appealing

public-facing materials, and identify key performance indicators to measure the campaign’s

success, while tracking performance during the campaign’s duration.

The Department reserves the right to cancel or reject in whole or in part any or all Quotes that

are not deemed to be in the best interests of the Department. The selected vendor must have

demonstrated familiarity with and agree to comply with Massachusetts General Laws Chapter

111 and all applicable regulations, policies, and guidelines promulgated by the Department.

SCHEDULE

Department Issuance of RFQ

Vendor Questions about RFQ to the Department

Department Written Responses to Vendor Questions

Vendor Quotes Due Date

Department Proposal Evaluation*

Contract Award of Vendor*

*Anticipated

November 19, 2025

November 26, 2025

December 1, 2025

December 3, 2025

December 3, 2025

December 4, 2025

TO OBTAIN A COPY OF THE RFQ:

Please obtain a copy of the RFQ online at http://www.projectdog.com after 10:00 a.m.,

November 19, 2025 and not later than December 3, 2025. It is the sole responsibility of the

contractor obtaining the RFQ online to ensure they have received any and all addenda prior to

the bid opening.

Quotes will be received until: 10:00 a.m. EST, Wednesday, December 3, 2025 On ProjectDog,

Code 871673. All Quotes shall be deemed public records in accordance with public records law.

Award will be made to the responsible and responsive proposer submitting the most

advantageous proposal, taking into consideration price and evaluation criteria set forth in the

RFQ.

TOWN OF IPSWICH DEPARTMENT OF PUBLIC HEALTH

November 18, 2025

TOWN OF IPSWICH DEPARTMENT OF PUBLIC HEALTH REQUEST FOR

PROPOSAL 26-03

I. COMPETITIVE SEALED QUOTES

The Town of Ipswich Department of Public Health (“Department”) shall enter into

procurement contracts opioid abatement education services utilizing competitive sealed

Quotes in accordance with G.L. c.111 §26.

II. INTRODUCTION

The Department is soliciting Quotes for opioid abatement education services under this

request for quotes (RFQ) for a term of fifteen (15) months with the possibility of two (2)

one (1)-year extensions. The Department solicits Quotes from qualified firms to submit

written fixed fee Quotes to develop and implement a community education campaign

focused on adults, including parents and caregivers, to promote awareness and accurate

information about addiction, opioid use disorder and state resource navigations systems

(including the MA Behavioral Health Helpline and Substance Use Helpline). This

campaign is being funded as part of the Town’s Opioid Settlement Funds, and it not

subject to annual appropriation.

Quotes shall consist of two (2) parts: (i) a Technical, or non-price, Proposal which

includes all information responsive to this RFQ except the proposer’s fee, and (ii) a Price

Proposal.

III. BACKGROUND

The mission of the Department of Public Health is to protect the public health and the

environment, prevent and control the spread of disease and promote sanitary living

conditions through the enforcement of state and local regulations including the State

Sanitary Code, State Environmental Code, and Ipswich Board of Health Regulations.

Additionally, the Department of Public Health is responsible for developing emergency

preparedness plans to respond to infectious disease outbreaks and other biological events.

The Director of Public Health also serves as the Opioid Abatement Coordinator, who is

the point person for the community and outside agencies regarding Opioid Settlement

Funds and associated activities.

IV. SCOPE OF SERVICES

As part of a recent settlement with opioid companies, the Town has decided to pursue

work on its community education campaign. Working with the Director of Public Health,

acting as the Opioid Abatement Coordinator, the vendor will work to refine the existing

community education campaign. Furthermore, the vendor will be responsible for

developing a variety of types of marketing (content, digital, event, or print) so that the

audience has multiple opportunities to engage with the message. In addition to providing

the above work, the successful vendor will develop engaging and visually appealing

public-facing materials.

As part of the proposal, the vendor will be expected to identify key performance

indicators to measure the campaign’s success and track performance throughout the

campaign’s duration. After closeout of the campaign, the vendor will then analyze and

synthesize data collected and write a Summary Report after the campaign’s fifteen (15)-

month run. Within two (2) weeks of the end of the campaign, the vendor will be expected

to deliver a printed and electronic draft report to the Department.

Not later than two (2) weeks from the Department’s acceptance of the draft report of

findings, the vendor shall provide the Department with one (1) pdf copy of the report.

In addition to the presentation of the draft and final annual reports to the Department, the

vendor will be expected to attend up to two (2) additional meetings with the Health

Director.

The vendor will be expected to routinely respond to Department telephone and/or e-mail

inquiries within one (1) business day of the Department inquiry.

V. INSTRUCTIONS TO PROPOSERS

Issuing Office. This RFQ is issued by and for the Department with the assistance of the

Town of Ipswich Purchasing Department. All RFQ inquiries shall be directed both to the

Purchasing Department at purchasing@ipswichma.gov and to Colleen Fermon at

colleenf@ipswichma.gov not later than 12:00PM (noon) on Wednesday, November 26,

2025.

All written RFQ responses will be made available to all respondents upon closure of the

bid process through ProjectDog.

1. Submission of Quotes. Quotes must be submitted in two separate sealed documents,

one marked “Technical Proposal RFQ #26-03” the other marked “Price Proposal

RFQ #26-03”. The Technical proposal shall include all information responsive to this

RFQ except the proposer’s price, which shall be set forth in the Price Proposal. Price

Quotes shall NOT be submitted with Technical Proposal. Price Quotes shall by

submitted using the form found at Attachment A. Technical Quotes shall be

submitted using the form found at Attachment B.

All filings must be submitted not later than 12:00 p.m. Eastern Standard Daylight

Time on December 3rd, 2025. The Department shall not be responsible for

delayed deliveries of Quotes. Any Quotes and/or unsolicited amendments

received after the closing date and time will be rejected.

No bids shall be accepted in person in Town Hall. All bidding materials must be

submitted on ProjectDog.

Each proposal shall contain two (2) documents: the first shall be labeled:

“Department – Opioid Education Technical Proposal – [Your Firm’s Name] RFQ

#26-03” and the second shall be labeled: “Department – Opioid Education Fee

Proposal – [Your Firm’s Name]R RFQ #26-03.” All responses must include:

a. A cover letter that is signed by an official with authority to bind the proposal

and a statement that the proposal is valid through December 18, 2025.

b. The name of your firm; address; telephone number and e-mail address.

c. General description of your firm, including legal form (sole proprietorship;

partnership; corporation); identification of primary business and any unrelated

businesses; number of employees; and identification of the principal owners

of the firm.

d. Resumes of the education and support staff that will be assigned to the

Department education campaign, including the individual who will have

primary management responsibility for the Department project.

e. A list of the Massachusetts public health systems for whom your firm is

currently providing education campaigns and contact information for at least

three (3) Massachusetts public health department references.

f. A list of all public health systems for whom your firm has provided opioid

education campaigns for.

g. Identification of any Massachusetts public health departments that have

terminated your services in the past three (3) years, along with an explanation

for the terminations.

h. Identification of any non-Massachusetts public health departments that have

terminated your services in the past three (3) years, along with an explanation

for the terminations.

i. A description of the proposed methodology to be followed, with particular

emphasis to understanding the unique nature of Ipswich’s resident population.

j. A proposed schedule or timetable for completion of the education campaign.

k. Copies of three (3) prior studies that have been completed for a municipal or

state Health Department.

l. A description of a successful public education plan that you are most proud of.

m. Evidence of general liability insurance coverage for your firm.

n. A list of any formal complaints; claims; legal actions or other proceedings

filed with regulatory agencies; administrative agencies; arbitrators or courts

against your firm as a result of education campaigns provided to a client

within the past three (3) years.

o. The G.L. c.62C, s. 49A certification found at Attachment C.

p. All required Department forms, including but not limited to the Vendor

Certification. See https://www.mass.gov/how-to/memos-required-steps-for-

vendors-responding-to-a-procurement-notice for detailed information on

Department filing requirements.

2. Opening of Quotes

All Quotes will be opened and reviewed by staff of the Department at or after 10:00

a.m. Eastern Standard Time on December 3, 2025. It is the intent to select a finalist

not later than December 4, 2025.

3. Proposal Rejection

Commodity Codes

• NAICS 562910Remediation Services
• NAICS 611710Educational Support Services

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