Project Information

Bid Title

RFB 25-4876 Tipping Bucket Rain Gauges

Issuing Agency

Southwest Florida Water Management District

Location

Florida

Published Date

Jan 23, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 25-4876

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Broadcast Date	Identifier	Title	Date Due	Documents
01/15/2026	RFB 25-4876	RFB 25-4876 Tipping Bucket Rain Gauges	02/10/2026	RFB 25-4876 Tipping Bucket Rain Gauges.pdf RFB 25-4876 Addendum 1.pdf

Attachment Preview

COVER SHEET

REQUEST FOR BIDS #25-4876

TIPPING BUCKET RAIN GAUGES

SUBMIT RESPONSES TO:

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

ELECTRONICALLY THROUGH WWW.DEMANDSTAR.COM.

DIRECT INQUIRIES TO: Ari Horowitz, Procurement Specialist

TELEPHONE: (305) 505-2970

Email: procurement@watermatters.org

Posted: January 16, 2026

The Southwest Florida Water Management District (“District”) is soliciting bids from qualified and

responsible vendors to furnish and deliver tipping bucket rain gauges, as detailed in this Request for

Bid (RFB). The selected vendor will be responsible for delivering the specified materials F.O.B. to the

destination(s) listed in this solicitation.

PRE-BID CONFERENCE/SITE VISIT – NONE

All reference documents (Maps) are available for review and download in PDF format at

http://www.watermatters.org/procurement and www.demandstar.com.

THE DISTRICT ONLY RECEIVES RESPONSES THROUGH DEMANDSTAR

AT WWW.DEMANDSTAR.COM.

ALL QUESTIONS MUST BE SUBMITTED IN WRITING FOR RECEIPT BY

JANUARY 27, 2026, AT 5:00 P.M. LOCAL TIME.

BID DUE DATE AND OPENING: FEBRUARY 10, 2026, AT 2:00 P.M. LOCAL TIME.

RFB 25-4876 Tipping Bucket Rain Gauges

January 16, 2026

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

REQUEST FOR BIDS #25-4876

TIPPING BUCKET RAIN GAUGES

TABLE OF CONTENTS

PART I - INTRODUCTION

1.1 Internet Availability

1.2 Development Cost

1.3 Americans with Disabilities Act (ADA)

1.4 Correspondence

1.5 Questions

1.6 Bid Receipt and Opening

1.7 Delays, Changes, and Addenda

1.8 Cancellation

1.9 Bid Withdrawal

1.10 Bid Signature and Form

1.11 Contract Bid Amount

1.12 Rejection of Bid

1.13 Responsive/Responsible

1.14 Bid Tabulation and Notice of Intended

Decision

1.15 Protests

1.16 Law Compliance

PART II – GENERAL CONDITIONS

2.1 Definitions

2.2 Term

2.3 Taxes

2.4 Manufacturer's Name and Approved

Equivalents

2.5 Public Records Law

2.6 Public Entity Crimes

2.7 Purchase by Other Public Agencies

2.8 Withholding Payment

2.9 Discrimination

2.10 Responsible Vendor Determination

2.11 Scrutinized Companies or Other Entities

2.12 Employment Eligibility Verification

2.13 No Use of Coercion for Labor or Services

2.14 Indemnification

2.15 Insurance

2.16 Standards for Quality and Workmanship

2.17 Bid Price

2.18 Estimated Quantities

2.19 Tests

PART III - SCOPE AND SPECIFICATIONS

3.1 Scope

3.2 Specifications

3.3 Specifications Documentation

3.4 Delivery Location and Requirements

3.5 Warranty

PART IV – BID RESPONSE

4.1 Basis for Award of Agreement

ATTACHMENTS

Attachment 1 – Bid Response Form

Attachment 2 – Affidavit for Use of Coercion for

Labor or Services

Attachment 3 – Sample Purchase Order Terms

and Conditions

RFB 25-4876 Tipping Bucket Rain Gauges

Page 2 of 18

January 16, 2026

AGREEMENT NO. 25CN0004876

PART I – INTRODUCTION

1.1 INTERNET AVAILABILITY.

District solicitations, reference documents (unless exempt and/or confidential), and addenda are

available for review and may be downloaded via the District's Procurement Website,

http://www.watermatters.org/procurement, and DemandStar at www.demandstar.com.

1.2 DEVELOPMENT COST.

Neither the District nor its representatives will be liable for any expenses incurred in connection with

preparation of a response for this RFB. All submissions should be prepared simply and economically,

providing a straightforward and concise description of the Bidder's ability to meet the requirements of

this RFB.

1.3 AMERICANS WITH DISABILITIES ACT (ADA).

The District does not discriminate upon the basis of disability. This nondiscrimination policy involves every

aspect of the District’s functions, including access to and participation in the District’s programs, services

or activities. Anyone requiring reasonable accommodation or would like information as to the existence

and location of accessible services, activities, and facilities as provided for in the Americans with

Disabilities Act, should contact the District’s Human Resources Office, 2379 Broad Street, Brooksville,

Florida 34604-6899; telephone (352) 796-7211 or 1-800-423-1476 (FL only); or email to

ADACoordinator@WaterMatters.org. If you are hearing or speech impaired, please contact the agency

using the Florida Relay Service, 1-800-955-8771 (TDD) or

1-800-955-8770 (Voice). If requested, appropriate auxiliary aids and services will be provided at any public

meeting, forum, or event of the District. In the event of a complaint, please follow the grievance procedure

located at WaterMatters.org/ADA.

1.4 CORRESPONDENCE.

Unless otherwise stated or notified in writing, correspondence relating to this RFB will be sent to the

District at the physical or email address set forth in the heading of this RFB, and to the bidder at the

physical or email address stated on the Bid Response Form.

1.5 QUESTIONS.

All questions should be presented in writing to the Procurement Services Office at

procurement@watermatters.org for receipt no later than the date and time listed on the cover sheet.

Inquiries must reference the date of bid opening, bid title, and number. Bidders are responsible for

checking the websites listed in the Internet Availability section for the District’s responses to the

questions presented.

1.6 BID RECEIPT AND OPENING.

The bid opening will be public, on the date and at the time specified on the Cover Sheet. It is the Bidder's

responsibility to ensure its response is uploaded to the DemandStar website before due date and time.

Bids that for any reason are not so received will not be considered. The Bidders must submit one

complete response package electronically through www.demandstar.com. Instructions on how to submit

documents are included with this RFB. Bids that are not received in a timely manner will not be accepted.

The DemandStar time stamp will be conclusive as to the timeliness of filing. THE DISTRICT HAS NO

CONTROL OVER WHETHER WWW.DEMANDSTAR.COM IS EXPERIENCING TECHNICAL

DIFFICULTIES. The Bidders are responsible for all costs associated with the preparation of their bids.

RFB 25-4876 Tipping Bucket Rain Gauges

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January 16, 2026

AGREEMENT NO. 25CN0004876

The District may make an award within 90 days after the date of the opening, during which period the

bids shall remain firm and shall not be withdrawn. If award is not made within 90 days, the bids shall

remain firm until either the District awards the contract or the District receives written notice from a

Bidder that its bid is withdrawn.

TO MAINTAIN A SECURED SEALED PROCESS, ELECTRONIC SUBMISSIONS MAY BE MADE

ONLY THROUGH THE DEMANDSTAR PLATFORM. FAXES, EMAILS, OR HAND DELIVERY WILL

NOT BE ACCEPTED. SOLICITATION PACKAGE DOCUMENTS MAY BE ELECTRONICALLY

SIGNED OR SIGNATURES TRANSMITTED ELECTRONICALLY (VIA PDF, ETC.). ELECTRONIC

SIGNATURE/TRANSMISSION SHALL BE DEEMED THE SAME AS A HANDWRITTEN

SIGNATURE/ORIGINAL EXECUTED COPY FOR THE PURPOSES OF VALIDITY,

ENFORCEABILITY, AND ADMISSIBILITY.

The bid opening is open to the public. The bid opening will be held virtually at the date and time listed

on the cover sheet of this RFB. Persons may listen to the opening by clicking on the “Join Microsoft

Teams Meeting” title below. You may also click on or copy and paste the following Teams Link URL

into your browser:

To view or listen to bid openings:

Join Microsoft Teams meeting on your computer or mobile app via

https://bit.ly/49fiTYn

Or call in (audio only)

+1 786-749-6127,,782007461# United States, Miami

Phone conference ID: 782 007 461#

1.7 DELAYS, CHANGES, AND ADDENDA.

The District reserves the right to delay scheduled RFB due dates if determined to be in the best interest

of the District. Any changes, delays, addenda or questions and answers related to this RFB issued by

the District will be posted to the websites identified in Internet Availability section. Persons/firms

receiving the RFB from the District’s internet website are responsible to recheck the websites for any

changes or addenda related to this RFB. Bidders will acknowledge receipt of all addenda in their

responses.

1.8 CANCELLATION.

The District reserves the right to cancel the RFB prior to or after the bid opening, reject all bids, or cancel

the Award or Intent to Award and will give notice of cancellation by posting a notice on the websites

identified in the Internet Availability section. An Award or Intent to Award does not constitute a contract

with the District. Thus, the District may cancel the Award or Intent to Award after it has been made but

before a contract has been executed.

1.9 BID WITHDRAWAL.

Responses may be withdrawn at any time prior to the bid opening.

1.10 BID SIGNATURE AND FORM.

An authorized representative of the Bidder must sign the Bid Response Form that will be electronically

uploaded to DemandStar as part of the complete bid submittal. All bids must be typed or printed and

signed in the spaces provided on the Bid Response Form. All corrections made to the bid by the Bidder

must be initialed.

RFB 25-4876 Tipping Bucket Rain Gauges

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January 16, 2026

AGREEMENT NO. 25CN0004876

1.11 CONTRACT BID AMOUNT.

The total bid amount must be typed or written on the Bid Response Form and include the bid breakouts

where indicated. The Bid Response Form will include unit price pay items for the material. The total bid

amount must be stated in both words and figures, as indicated in the appropriate place in the Bid

Response Form. In the event there is a discrepancy between the price written in words and the price

written in figures, the former will govern.

1.12 REJECTION OF BID.

The District reserves the right to reject any and all bids, or alternative bid proposals, if applicable, or

waive any minor irregularity or technicality in bids received. A bid which is incomplete, unbalanced,

conditional, obscure or which contain additions not required, or irregularities of any kind, or which do

not comply in every aspect with the RFB, may be rejected at the option of the District. Obvious errors in

the bid may be grounds for rejection of the bid.

1.13 RESPONSIVE/RESPONSIBLE.

In order to be deemed responsive, the bidder must be properly registered to do business in the State of

Florida in accordance with applicable Florida Statutes at the time of bid submittal. A response that does

not meet all requirements of this solicitation or fails to provide all required information, documents, or

materials as provided in Part IV, may be rejected as non-responsive. A Bidder whose responses, past

performance, or current status does not reflect the capability, integrity or reliability to fully and in good

faith perform the requirements of this solicitation, may be rejected as non-responsible. The District

reserves the right to determine which responses meet the requirements of this solicitation, and which

Bidders are responsive and responsible. The District reserves the right before awarding the contract, to

require a Bidder to submit such evidence of its qualifications as it may deem necessary and may

consider any evidence available to it of the financial, technical and other qualifications and abilities of a

Bidder to perform the work in a satisfactory manner and within the time specified. The Bidder is assumed

to be familiar with all federal, state, or local laws, ordinances, rules and regulations that in any manner

affect the work, and to abide thereby if awarded the bid. Ignorance of legal requirements will in no way

relieve the Bidder’s responsibility.

1.14 BID TABULATION AND NOTICE OF INTENDED DECISION.

The names of Bidders and their prices (bid tabulations) will be announced at the bid opening and bid

recaps (listing the names of Bidders who submitted a bid in response to this RFB and their prices listed

at time of opening) will be posted for review by interested parties on the websites identified in the Internet

Availability section in accordance with Section 255.0518, Florida Statutes. Bid recaps and bid tabulations

will not be provided by telephone, fax, or email. Pursuant to Section 119.071(1)(b), Florida Statutes, bids

received by the District are exempt from disclosure until such time as the District provides notice of

intended decision or until after 30 days after opening the bids, whichever is earlier.

The District will award the contract in accordance with the Basis for Award of Contract section. A Notice

of Intent to Award will be posted for review on the websites identified in the Internet Availability section.

1.15 PROTESTS.

Any bidder who protests the specifications or decision, or intended decision, must file with the District a

notice of protest and formal protest in compliance with chapter 28-110, Florida Administrative Code, and

applicable provisions in section 120.57, Florida Statutes. Failure to file a protest within the time

prescribed in section 120.57(3), Florida Statutes, will constitute a waiver of proceedings under chapter

120, Florida Statutes.

RFB 25-4876 Tipping Bucket Rain Gauges

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January 16, 2026

Commodity Codes

• NAICS 334513Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables

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