Project Information

Bid Title

Public Works Pole Barn Project

Issuing Agency

Plain City

Location

Ohio

Published Date

Mar 4, 2026

Closing Date

Mar 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP'S

The Village of Plain City, Ohio is requesting Proposals for the Public Works Pole Barn Project. Responses to the Request for Proposal must be received by Monday, March 9, 2026 at 12:00 P.M.

Request for Proposal Packet

Questions Received
#1 Should parking area be quoted as well?  Answer: Just a concrete apron - additional parking will be taken care of by the VIllage
#2 Are utility extensions included? Answer: The building should be turn key - electric and gas are close to the building.
#3 Please clarify drainage needs. Answer: Sloped drainage is appropriate. Drainage is needed for light washing of vehicles.
#4 What type of insulation? Answer: Insulation should meet building code.

Attachment Preview

REQUEST FOR PROPOSAL

PUBLIC WORKS POLE BARN PROJECT

DESIGN AND BUILD SERVICES

ISSUED BY:

Village of Plain City

800 Village Boulevard

Plain City, Ohio 4306

Page 1 of 15

TABLE OF CONTENTS

1. General Overview ................................................................................................................... 3

2. Project Schedule .................................................................................................................... 3

4. Vendor Disclosures................................................................................................................. 3

5. Conflict of Interest................................................................................................................... 3

6. Contractual Requirements ...................................................................................................... 4

7. Vendor Examination of the Bid................................................................................................ 6

8. Changes to RFP..................................................................................................................... 6

9. Availability of Funds ................................................................................................................ 6

10. Communication Protocol......................................................................................................... 7

11. Preparation of Bid ................................................................................................................... 7

12. Bidder’s Conference ............................................................................................................... 8

13. Bid Selection........................................................................................................................... 8

14. Confidentiality and Security..................................................................................................... 8

15. Scope of Service .................................................................................................................... 9

16. Required Elements of Proposal .............................................................................................. 9

17. Bid Opening.......................................................................................................................... 10

18. Method of Scoring................................................................................................................. 10

19. Protests ................................................................................................................................ 11

20. Attachments.......................................................................................................................... 11

ATTACHMENT A – PROPOSAL SCORING SHEET..................................................................... 12

ATTACHMENT B – VILLAGE BID FORM ..................................................................................... 13

ATTACHMENT C – SITE LOCATION MAP .................................................................................. 14

ATTACHMENT D – RENDERING CONCEPT .............................................................................. 15

Page 2 of 15

1. General Overview

The Village of Plain City (the “Village”) is soliciting bids for vendor(s) to design and build a metal

or wood pole barn at 225 Central Avenue, Plain City, Ohio 43064. The location is the current site

of the Public Works Department. Pole barn building size shall be no less than 40’ wide by 80’

deep with four overhead garage doors with powered openers (12’ x 12’) and two walk-through

doors, concrete floor with drainage, building heat, electric and lighting. Project shall include all

design, drawings, site permitting, excavation, brush/tree removal, preparatory work,

concrete/stone, materials, labor and electrical associated with the building. The selected vendor

is responsible for obtaining all appropriate stamped drawings, as approved by a professional

engineer, and obtain all required permits, inspections, and approvals from the Village of West

Jefferson Building Department for the project. The desired term of this agreement between the

Village and the selected vendor(s) will be effective immediately and conclude upon building

completion.

2. Project Schedule

Monday, February 23, 2026

Monday, March 2, 2026 at 12:00 PM

Monday, March 9, 2026 at 12:00 PM

March 30, 2026

TBD

RFP Advertisement Date

Deadline for Submitting Questions

RFP Deadline for Submitting Responses and Bid Opening

Vendor Notification (Pending Village Council Approval)

Project Starting Date

3. Contact Person

Haley Lupton, Village Administrator

Village of Plain City

800 Village Boulevard

Plain City, Ohio 43064

hlupton@plaincityohio.gov

614-873-3527

4. Vendor Disclosures

Vendor must provide a disclosure of any pending or threatened court actions and/or claims

against the vendor. This information may not cause rejection of the proposal; but withholding the

information may be cause to reject the proposal and/or termination of any potential contract.

5. Conflict of Interest

No vendor will promise, or give to any Village employee anything of value that could influence

that employee in their decision on awarding contracts. No vendor may attempt to influence an

employee of the Village to violate any procurement policies of the agency, the Ohio Revised

Code, or Federal Procurement Regulations.

Page 3 of 15

6. Contractual Requirements

(1) Insurance - The Contractor shall not commence work under the Contract until it has

obtained all the insurance required hereunder and has submitted, in quadruplicate, an

appropriate Declaration of Insurance, as evidence of coverage which has been approved

by the Village and concurred by the Engineer. The Contractor shall not allow any

Subcontractor to commence work on its subcontract until all similar insurance required by

the Subcontractor has been so obtained and approved. Approval of the insurance by the

Village shall not relieve or decrease the liability of the Contractor hereunder. Such

insurance is as follows:

A. Workmen’s Compensation and Employers Liability as required by the laws of the

State of Ohio.

B. The Contractor shall acquire and maintain during the term of the Contract Bodily

Injury and Property Damage Liability Insurance under a standard Comprehensive

General/Automobile Liability Policy which shall provide and include coverage on

all Contractor's Operations, Protective (Sublet) Liability, Contractual Liability,

Completed Operations Liability, Owned Automobiles and Non-Owned and Hired

Automobiles.

C. Coverage for an "if any" basis: Property Damage Liability Insurance shall be

provided on any demolition, blasting, excavating, shoring or similar operation on

an "if any" basis.

D. Bodily Injury Liability limits shall be for an amount of no less than One-Million

($1,000,000.00) Dollars for injuries, including wrongful death to any one person

and subject to the same limit for each person, in an amount of not less than One-

Million ($1,000,000.00) Dollars on the account of any one occurrence.

E. Property Damage Liability Insurance in an amount of not less than One-Million

($1,000,000.00) Dollars per occurrence with General Liability extended to provide

"Broad Form Property Damage Liability" and in an amount of not less than Two-

Million Five-Hundred Thousand ($2,500,000.00) Dollars aggregate for damage on

account of all occurrences.

F. Any combination of underlying Comprehensive General/Automobile Liability

coverage with Umbrella/Excess Liability coverage which provides no less than

Two-Million Five-Hundred Thousand ($2,500,000.00) Dollars Single Limit Bodily

Injury & Property Damage Liability Insurance for the Contractor will also be

acceptable.

(2) Prevailing Wage – Pursuant to R.C. 4115.03, the prevailing wage does not apply to this

project as the total contract price is less than $250,000.

(3) Requirements of Contract Performance Bond – Provided that the successful Bidder

has not previously submitted a combined Bid Guaranty and Contract Bond with the Bid

Proposal, the successful bidder must, within ten (10) days after the award, and before

entering into contract, furnish a bond in form consistent with the requirements of Section

153.54 and related sections of the Ohio Revised Code, to the approval of, and of the form

prescribed by the Village, in an amount equal to one-hundred (100) percent (%) of the full

amount of the bid. Said Performance Bond shall have a date of validity until "final payment"

is deposited with the Contractor or until a later date as required.

(4) Execution of Contract - The Contract shall be signed by the successful Bidder and

returned, together with the performance bond, if applicable, within ten (10) days after the

bidder has received notice that the Contract has been awarded. No proposal shall be

considered binding upon the Village until the execution of the Contract and performance

Page 4 of 15

bond.

(5) Failure to Execute Contract - Failure to execute and file an acceptable performance

bond, if applicable, and as provided herein within ten (10) days from date of award shall

be just cause for the annulment of the award and the forfeiture of the bid guaranty to the

Village, not as a penalty, but as liquidated damages. Award may then be made to the next

lowest and best bidder or the work may be re-advertised, as determined by the Village.

Said forfeiture shall be guided by the provisions of Section 153.54 of the Ohio Revised

Code.

(6) Lump Sum Contract - If the work is let on the basis of a lump sum contract, the estimated

quantities of work are only approximate, although the result of calculations, and the bidder

must obtain and be responsible for the data upon which it based its bid. It shall not be

entitled to any additional compensation in case the quantities of work actually done to fulfill

the contract and complete the project are greater than said estimate quantities, and

assumes all risks for any mistakes in calculations.

(7) Auditor of State - Section 9.24 of the Ohio Revised Code prohibits the Village from

awarding a contract to any entity against whom the Auditor of State has issued a finding

for recovery, if the finding for recovery is “unresolved” at the time of award. By submitting

a bid, the vendor warrants that it is not now, and will not become, subject to an

“unresolved” finding for recovery under R.C. 9.24 prior to the award of any contract arising

out of the RFP without notifying the Village of such finding. The Village will review the

Auditor of State’s website prior to completion of evaluations of bids submitted pursuant to

this RFP. The Village will not evaluate a bid from any vendor whose name or the name of

any of the subcontractors proposed by the vendor, appears on the website of the Auditor

of the State of Ohio as having an “unresolved” finding for recovery.

(8) Federal Acquisition Regulation (FAR) - Subpart 9.405(d) requires the Village to review

the Federal Excluded Parties Lists System prior to the award of any contract arising out of

the RFP. The Village will not evaluate a bid from any vendor whose name or the name of

any subcontractors proposed by the vendor appears on the Federal Excluded Parties List.

(9) Equal Employment Opportunity - The vendor shall comply with Executive Order 11246,

“Equal Employment Opportunity” as amended by Executive Order 11375 and

supplemented by Department of Labor Regulations.

(10) Amendment - This contract may be amended at any time by written instrument,

agreed to, and signed by all parties. Either party, the Village or the vendor, upon thirty (30)

days written notice given by either party to the other may terminate this contract.

(11) Breach - The vendor shall not be relieved of liability to the Village for damages

sustained by the Village by virtue of any breach of contract by the vendor. The Village

reserves the right to legal, administrative, and contractual remedies for damages sustained

by the Village by virtue of any breach of the contract by the vendor. The Village may

withhold any compensation from the vendor until the amount of damages due from the

vendor is agreed upon or otherwise terminated.

(12) Non-Discrimination - The vendor agrees that there shall be no discrimination against

any customer or any employee because of race, color, sex, religion, disability, national

origin, or any other factor as specified in Title VI of the Civil Rights Act of 1964,

Rehabilitation Act of 1973 and subsequent amendments. It is further agreed that the

vendor will comply with all appropriate federal and state laws regarding such

discrimination.

(13) Audit - The vendor shall retain and make available for audit by the Village, the State of

Ohio (including, but not limited to, the Auditor of the State of Ohio, Inspector General, of

Page 5 of 15

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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