Project Information

Bid Title

HHM Gap Cab On-Demand Transportation

Issuing Agency

Minneapolis Public Schools

Location

Minnesota

Published Date

May 22, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

HHM Gap Cab On-Demand Transportation

View RFP 26-26

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MPS HHM Gap Cab On-Demand Transportation

RFP 26-26

Request for Proposal (RFP) for

MPS HHM Gap Cab On-Demand Transportation

RFP: 26-26

Minneapolis Public Schools - Special School District No. 1

1250 West Broadway Ave.

Minneapolis, Minnesota 55411-2533

Issued: 05/22/2026

NOTICE: Pursuant to section 13.591 subdivision 3(b) of the Minnesota Statutes, after a

government entity has completed negotiating a contract with the selected vendor, all

data in RFP responses are public except for trade secret information as defined in

section 13.37 subdivision 1(b). A statement that submitted data are copyrighted or

otherwise protected does not prevent public access to the data.

1

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

MPS HHM Gap Cab On-Demand Transportation

RFP 26-26

TABLE OF CONTENTS

I.

Overview

A. Project Objective

B. Schedule of Proposal

C. Mandatory Intention to Submit Proposals

D. Submission of Written Questions

E. Pre-Bid Conference

F. Changes to the RFP

G. Preparation of Proposal

H. Submission of Proposals

I. Withdrawal of Proposals

J. Finalist’s Presentations

K. Evaluation and Selection Process

L. Effective Period of Proposals

M. Bid Reservations

N. Notifications of Unsuccessful Vendors

O. Contract Negotiations

P. Award of Contract

Q. Contract Term

R. Disposition of and Public Access to Proposals

S. Cost Incurred in Responding

T. Assignment

U. Causes for Termination

II.

Scope of Services

A. Project Background

B. MPS HHM Gap Cab On-Demand Transportation Goals

C. Transportation Organization

III. General Business Information

A. General Business Requirements

B. Qualifications and Experience

C. Supplier and Employee Equity & Diversity, Sustainability and Community Engagement

D. Business Ethics

E. Service Level Expectations

F. Fees & Costs

G. Reporting

H. Billing and Payment

IV. Project Scope

A. Requesting Service

B. Communication

C. System Access Based on User

D. Fleet & Equipment Needs

E. Customer Service

V.

Appendix Requirements

2

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

MPS HHM Gap Cab On-Demand Transportation

RFP 26-26

A. References

B. Pricing Information

C. MPS Reports

VI. MPS Appendix Documents

1. Intention to Submit Proposal

2. Organization Information Cover sheet

3. References

4. Pricing

5. Expected Scope of Work

6. MPS Sample Contract

3

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

MPS HHM Gap Cab On-Demand Transportation

RFP 26-26

SECTION I: OVERVIEW

A. Project Objective

Minneapolis Public Schools (MPS) is seeking proposals from organizations and individuals wishing

to provide a gap cab / on-demand transportation service.

Minneapolis Public Schools or Special School District Number 1 (SSD #1) is a school district that is

coterminous with the City of Minneapolis, Minnesota. With authority granted by the state

legislature, the school board makes policy, selects the superintendent, and oversees the district's

budget, curriculum, personnel, and facilities. Students speak ninety different languages at home

and most school communications are printed in English, Hmong, Spanish, and Somali. The District

covers over 70 school programs at 65 sites, with approximately 29,900 students and 3,200

teaching staff.

The District intends to select one organization to provide the necessary gap cab / on demand

transportation service to fully support MPS students. To facilitate the submission and evaluation

of proposals, this proposal provides additional background information regarding MPS that will

be relevant to the proposal of the gap cab / on demand transportation service.

RFP Primary Objective 1: Gain a thorough understanding of a vendor's organization, ability and

experience in providing gap cab / on-demand transportation services that meet the needs of the

district for the next 5 years

RFP Primary Objective 2: Gain a thorough understanding of a vendor’s total costs for providing gap

cab / on-demand transportation services. Including but not limited to: trip charges, cancellation fees

and additional costs.

RFP Primary Objective 3: To select a vendor with operational strategy, advanced technological

adoption and use, robust and steady organizational staffing and proven performance history to

provide exceptional gap cab / on-demand transportation service for students, families and the

district.

B. Schedule of Proposal

1. Issue RFP:

May 22, 2026

2. Written Questions Due:

June 12, 2026

3. Intention to Submit:

June 12, 2026

4. Pre-Bid Conference:

June 23, 2026

5. Responses to Questions:

June 23, 2026

6. Proposals Due:

July 1, 2026 (2:00 pm)

7. Finalists Selected & notified: July 10, 2026

8. Finalist Presentations:

July 20, 2026 – July 23, 2026

9. Award bid – Selection:

July 24, 2026

10. District Approval

July 28, 2026 Board meeting

11. Implementation:

August 1, 2026

C. Mandatory Intention to Submit Proposals

APPENDIX 1 (a) & Conflict of interest form APPENDIX 1 (b) are mandatory to submit. Failure to

submit both will result in automatic disqualification from the RFP Process.

4

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

MPS HHM Gap Cab On-Demand Transportation

RFP 26-26

In order for your organization to be considered for this Request for Proposal, please complete

Appendix 1 (a) Intention to Submit a Proposal and Appendix 1 (b) Conflict of Interest by

6/12/2026. This document must be emailed to RFX@mpls.k12.mn.us. These documents are

mandatory documents, if these are not submitted by email to RFX@mpls.k12.mn.us by

6/12/2026 ; the organization will not be able to participate in HHM Gap Cab On-Demand

Transportation RFP 26-26.

D. Submission of Written Questions

All questions about the RFP shall be submitted by e-mail to RFX@mpls.k12.mn.us by end of day

6/12/2026. The District will provide written responses to questions from prospective Proposers

no later than 6/23/2023 EOD. After 6/12/2026, no questions or inquiries will be allowed.

E. Pre-Bid Conference

The District will hold a virtual pre-bid conference from 1:00-3:00 p.m. Central Standard Time. The

District will answer any additional follow-up questions at this time. No questions or inquiries will

be allowed beyond the pre-bid conference. Any unauthorized contact with any other district

official or employee in connection with this RFP is prohibited and shall be cause for

disqualification of the proposer.

F. Changes to the RFP

If any changes are issued to this RFP, they will be posted to the MPS website.

https://www.mpschools.org/departments/finance/procurement

G. Preparation of Proposal

1. Careful attention should be paid to all requested items contained in this Request for

Proposal. Please read the entire package before bidding. Each proposal shall be prepared

simply and economically avoiding the use of elaborate promotional materials beyond what is

sufficient to provide a complete, accurate, and reliable presentation.

2. For ease of review, the proposals should follow the outline in Section III and IV of this

request for proposal. Each response should be clearly numbered and the full question listed.

3. Each page of the proposal should be sequentially numbered and include the proposing

organization’s name.

4. RFP should be double-spaced, with at least than one-inch margins. Font should be at least

12-point.

5. Each response to questions in Section III and IV of the RFP should be appropriately labeled

(e.g., Section III: General Business Questions, A. General Business Requirements, Question

#1; etc.).

6. The RFP narrative for Section III-IV should not exceed 100 pages total, not including

appendices. RFPs exceeding the 200 pages in Section III-IV may not be reviewed.

7. Some questions in this RFP will require organizations to submit documents as an Appendix.

Applicants may wish to submit additional supplemental materials to support responses to

questions in Section III and IV. If an applicant intends to include supplemental materials with

responses to questions in Sections III and IV of the RFP, separate appendices for each part

should be developed. Each appendix should be clearly labeled (e.g., Appendix A: References,

etc.).

8. All appendix materials (e.g., sample letters, curricula, lesson plans, progress reports,

academic effectiveness data, etc.) should be labeled with the name of the organization and

5

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

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