Project Information

Bid Title

REQUEST FOR PROPOSAL - 26T-WX-202 WEATHERIZATION PLUMBING & HEATING TERM SERVICES

Issuing Agency

Cook Inlet Housing Authority

Location

Alaska

Published Date

Apr 15, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

REQUEST FOR PROPOSAL – 26T-WX-202 WEATHERIZATION PLUMBING & HEATING TERM SERVICES April 15th, 2026

Cook Inlet Housing Authority (CIHA) will conduct comprehensive building science, energy efficiency, and weatherization rehabilitation assessments on single family, mobile homes, duplex and multi-family residential homes and will accept proposals from responsive and responsible contractors to support this project.

SPECIFIED DATES:

Questions Due Date: April 22nd, 2026, 2:00pm - Email

Proposal Due Date: May 6th, 2026, 2:00pm - Email, mailed, hand-delivered

*All times stated in Alaska Standard Time*

REQUEST FOR PROPOSAL

RFP-26T-WX-202-Weatherization-Plumbing-Heating-TS

ATTACHMENTS

Attachment A - Proposer's Checklist

Attachment B - Proposal-Price-Form

Attachment C - Lobbying-Certification

Attachment D - SampleContract

Attachment Preview

REQUEST FOR PROPOSAL

RFP 26T-WX-202

Weatherization Plumbing & Heating Term Services

April 2026

Prepared By:

Cook Inlet Housing Authority

Procurement Department

3510 Spenard Road

Anchorage, Alaska 99503

Airis Schweninger

Procurement Specialist

Phone: (907) 793-3029

aschweninger@cookinlethousing.org

Contents

PROPOSAL SUBMITTALS ........................................................................................................ 3

QUESTIONS .............................................................................................................................. 3

BACKGROUND ......................................................................................................................... 3

CONTRACT TERM .................................................................................................................... 4

SCOPE OF WORK .................................................................................................................... 4

QUALIFICATIONS AND REQUIREMENTS ................................................................................ 7

INVOICING ................................................................................................................................ 7

INDEMNITY AND INSURANCE REQUIREMENTS .................................................................... 7

GENERAL REQUIREMENTS ...................................................................................................10

RFP CONDITIONS AND PROVISIONS.....................................................................................10

PROPOSAL SUBMITTAL REQUIREMENTS.............................................................................10

PROTEST .................................................................................................................................12

AWARD ....................................................................................................................................13

LIST OF ATTACHMENTS.........................................................................................................13

REQUEST FOR PROPOSAL

RFP 26T-WX-202

Weatherization Plumbing & Heating Term Services

Cook Inlet Housing Authority (CIHA) will conduct comprehensive building science, energy

efficiency, and weatherization rehabilitation assessments on single family, mobile homes, duplex

and multi-family residential homes and will accept proposals from responsive and responsible

contractors to support this project.

PROPOSAL SUBMITTALS

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP 26T-WX-202

Weatherization Plumbing & Heating Term Services– Do Not Open”. CIHA will reject

proposals received after the deadline. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn:

Procurement, 3510 Spenard Road, Anchorage, Alaska 99503 no later than May 6th, 2026,

at 2:00PM according to the time clock located at CIHA’s front desk.

• Emailed proposals: Proposals must be received no later than May 6th, 2026, at 2:00PM,

according to the time and date received by CIHA’s email server. Emailed proposals may be

submitted to Procurement@cookinlethousing.org.

QUESTIONS

CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and

should be sent in writing to CIHA’s Procurement Manager via email. All questions must be

received at CIHA no later than April 22st, 2026, 2:00PM. Written questions received by the

deadline will be answered by addendum to all vendors.

Email: Procurement@cookinlethousing.org

No communication is to be directed to any other CIHA employees or CIHA representatives.

Substantive issues will be answered in writing in the form of an Addendum to this RFP. If

determined necessary by CIHA, the proposal submittal due date may be extended and will be

stated as such in the Addendum form.

BACKGROUND

Cook Inlet Housing Authority (CIHA) is a quasi-public, not for profit organization recognized as a

Regional Housing Authority, operating for approximately 51 years in compliance with federal,

state, and local requirements. CIHA was established on December 17, 1974, as a Regional

Housing Authority under Alaska Statute 18.55.996 to ensure that elders, individuals and families

in the 45,168 square-mile area of Cook Inlet Region, Inc. (CIRI) have access to safe, quality, and

affordable housing. We promote our mission and live our core values through CIHA's business

activities, which include the privilege of weatherizing and rehabilitating multifamily and single-

family dwellings under multiple grant and funding sources for the past 17 years. These projects

have and continue to address critical housing needs by focusing on health safety, energy

efficiency, and home improvements, ensuring long-term safety and habitability for vulnerable

households. CIHA’s ability to manage complex scopes of work, maintain compliance with state

and federal guidelines, and deliver high-quality outcomes positions the organization as a proven

leader in residential construction and rehabilitation.

CONTRACT TERM

Award of a professional services contract for the specified work will include an initial three (3) year

term with an option to extend for two (2) additional one (1) year terms based on available

funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly contract

shall be automatically renewed for one (1) year unless either party gives written notice of thirty

(30) days prior to the expiration thereof. The cost portion of your proposal submitted should

include the initial three (3) year term and the extension option years. CIHA reserves the right to

award one or more contracts.

SCOPE OF WORK

CIHA personnel will conduct comprehensive building science, energy efficiency, and

weatherization rehabilitation assessments on single-family, mobile homes, duplex, and multi-

family residential homes.

After the initial assessment, written work scopes of potential building improvements are drafted

by CIHA. Work scopes may include building envelope improvements, occupant safety

improvements, environmental hazards remediation, plumbing and heating improvements,

mechanical and electrical improvements, and energy efficiency improvements. CIHA will deliver

to the Contractor a Proposed Work Agreement stating the intended scope of repair or replacement

improvements for all upgrades. Proposed Work Agreements give general direction regarding the

nature of the installation and repair tasks required. The Contractor must then visit the specified

residential dwelling unit to survey first-hand the intended work scope. The Contractor shall then

provide CIHA Staff with a cost quotation of materials, equipment, testing, labor, permits, etc., and

the scope of work that will best accomplish the intended improvement(s).

The Contractor's quote shall include the specific make and model of major equipment, parts, and

other materials to be included and the respective costs of each. Non-major repair materials may

be lumped together as one unit. Generally, major equipment and parts costing $500 or more are

crucial to the complete system's performance. The Contractor shall also separately list: hourly

labor costs, permit fees, inspection fees, and shipping costs but may aggregate each category if

more than one applies. For example, several inspection fees may be aggregated, and a single

"Inspection Fees" listed. The Contractor may lump and list other costs, such as copying, mail,

etc., together and listed as "Administrative Costs" if not already included as part of material or

labor costs. Together, all costs listed shall constitute the entire and total cost for the work required.

The separate listing of materials, labor, shipping costs, and so on provides CIHA with a general

history of the expenses upon which CIHA can estimate future projects to determine the general

magnitude of project costs. In turn, budgeting for the program's life and the number of dwellings

to be served can be more accurately forecasted, resulting in better service to the community and

the contractors servicing this program.

In addition to costs, the quote shall also reflect the estimated number of days and hours to

complete the quoted work from the time of arrival on site to the time of final departure. The

Contractor will provide this information to CIHA, and CIHA can pass the dates and times to the

homeowners to prepare their schedules to be home while the work is being done. It is understood

that estimated workdays are just that – estimated, considering the unpredictable nature of retrofit

work. This quote shall be provided to CIHA within three (3) working days after the site visit unless

CIHA grants an extension. Waiting for cost and shipping information for materials/equipment

not available locally could be a reason for an extension. Cost quotes shall remain fixed for a

minimum of 30 days following submittal to CIHA.

The Contractor shall not limit their proposed replacement equipment/materials to only the makes and

models of equipment the Contractor sells or represents. The Contractor is encouraged to offer

alternative equipment, materials, and solutions to the work CIHA prescribed if, in the Contractor’s

opinion, a safer, quicker, and a less expensive or equal alternative is available.

CIHA will review the Contractor's proposed work scope and cost quote. If acceptable, CIHA will deliver

a Perform Work Agreement to the Contractor. If the Contractor's work proposal is not agreeable to

CIHA, CIHA shall be free to request additional quotes for the proposed work from other contractors.

The Perform Work Agreement will describe the final work scope and materials. The Perform Work

Agreement shall include the Contractor's written quote, even when not directly written into the Perform

Work Agreement. Upon receiving the Perform Work Agreement from CIHA, the Contractor must sign

and return the agreement to CIHA within three (3) working days. If CIHA does not receive a signed

Work Agreement within the specified time, CIHA shall be free to offer the work to any other contractor.

The signed Perform Work Agreement shall become a contract for the duration of that project only.

The Contractor shall commence work within three (3) working days of receiving a signed Perform Work

Agreement from CIHA - typically sent by email. The Contractor is obligated to notify CIHA when

materials or equipment cannot be obtained, and the work cannot be started within five (5) working

days.

Generally, the plumbing, heating, and mechanical system equipment, and parts most

likely to require the Contractor’s purchase, installation, or service will include, but is not

limited to the work described below:

a. Heating Equipment: oil or gas-fired boilers, furnaces, water heaters, unit

heaters, and related equipment; piping for or installation of natural gas or

propane gas-fired kitchen ranges and clothes dryer, combustion exhaust

vents; fire-stop plates; combustion air ducting; piping; controls; wiring;

pumps; fans; filters; valves; expansion tanks; heat exchangers; burners and

other system parts.

b. Plumbing Fixtures and System Parts: toilets, showers, walk-in showers,

bathtub replacement, lavatories, service sinks, pumps, filters, piping,

valves, disposals, water-softening equipment, sump pump, water lines and

other plumbing parts.

c. Environmental Air and Ventilation Equipment: bathroom exhaust fans,

kitchen range hood exhaust hoods/fans, whole house exhaust fans, heat

and/or energy recovery ventilators, registers, grilles, cooling fans, and

ducting for all ventilation equipment, termination vent hoods, filters, and air

cleaners, etc. The Contractor shall also have the equipment and knowledge

to measure cfm airflow and pressure balance airflow through ventilation

equipment.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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