Project Information

Bid Title

Emergency Bypass Hose & Testing Certification

Issuing Agency

East Bay Municipal Utility District

Location

California

Published Date

Feb 12, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

The East Bay Municipal Utility District (EBMUD) is soliciting proposals from qualified contractors to provide Emergency Bypass Hose (EBH) testing services at various locations throughout the EBMUD water system.

The work includes, but is not limited to, fabrication and attachment of unique asset identification tags for each EBH hose segment; hydrostatic pressure testing and inspection of lay-flat, flexible, temporary water distribution hoses of varying lengths totaling up to 25,000 linear feet, and dewatering of EBH hoses.

Optional Site Walk is scheduled to take place on March 2, 2026* at 10:00 a.m. in Castro Valley, CA. Please RSVP by February 27, 2026 at 4:00 p.m. by email to lon.lee@ebmud.com .

The anticipated contract start date is June 1, 2026*, with an anticipated end date sixty (60) days after the start date.

Please respond to this RFP no later than 4:00 p.m. (Pacific Standard Time) on Friday, March 27, 2026*. Completed proposals should be electronically submitted to: Lon Lee, Associate Mechanical Engineer at lon.lee@ebmud.com . Hardcopy proposals will not be accepted.

*Please note: All dates are subject to change by EBMUD.

Questions

If you have questions regarding this RFP, please send an email to lon.lee@ebmud.com . To ensure a response, questions must be received no later than 4:00 p.m. on March 11, 2026.

RFP Documents

Document	Type	Size
RFP No 795 26 01 Emergency Bypass Hose Testing Certification	PDF

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

for Emergency Bypass Hose Testing &

Certification, RFP No. 795-26-01

ADDENDA

Prospective bidders are responsible for reviewing any published

addenda regarding this bid at ebmud.com/business-center

CONTACT

Lon Lee, Associate Mechanical Engineer

(510) 287-2054

lon.lee@ebmud.com

RESPONSE DUE

March 27, 2026

4:00 p.m. PST

SUBMIT ELECTRONICALLY TO*

Lon Lee, EBMUD

lon.lee@ebmud.com

*Hardcopy proposals will not be accepted

REV 3/26/25

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP No. 795-26-01 for Emergency Bypass Hose Testing and Certification

TABLE OF CONTENTS

I. STATEMENT OF WORK

A. SCOPE

B. PROPOSER QUALIFICATIONS

C. SPECIFIC REQUIREMENTS

D. DELIVERABLES / REPORTS

II. CALENDAR OF EVENTS

A. OPTIONAL SITE WALK

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

B. EVALUATION CRITERIA/SELECTION COMMITTEE

C. PRICING

D. NOTICE OF INTENT TO AWARD AND PROTESTS

E. WARRANTY

F. INVOICING

G. LIQUIDATED DAMAGES

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION

A. DISTRICT CONTACTS

B. SUBMITTAL OF RFP RESPONSE

C. RESPONSE FORMAT

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – INFORMATION TECHNOLOGY SECURITY INFORMATION TO BE EXCLUDED FROM

PUBLIC RECORDS ACT REQUESTS

EXHIBIT E – TECHNICAL SPECIFICATIONS FOR EBH HOSES

REV 3/26/25

Emergency Bypass Hose Testing and Certification

I. STATEMENT OF WORK

A. SCOPE

As part of East Bay Municipal Utility District’s (EBMUD / District) Emergency Bypass

System (EBS) intended to maintain water service during disaster relief, EBMUD

maintains 6-inch and 12-inch flexible temporary water distribution hoses at various

locations throughout the District. These Emergency Bypass Hoses (EBH) are lay-flat type

of different lengths (500-feet, 250-feet, 100-feet and 50-feet) with grooved end fittings.

This allows multiple hoses to be banded together as needed to bridge across damaged

distribution and transmission pipelines following a major seismic event or landslide. In

total, the District’s current inventory of EBH hoses is approximately 17,600 feet of 12-

inch size and 6,500 feet in the 6-inch size, most of which have been stored in metal

flaking boxes.

To maintain emergency preparedness, EBMUD intends to conduct a condition

assessment of the existing EBH hoses. As some of the hoses were procured in the early

2000s, they are nearing the end of their useful life and may need to be replaced on an

as needed basis. The results from the condition assessment will also be used to

determine which hoses need replacement.

It is the intent of these specifications, terms, and conditions to describe the testing and

certification of the EBH hoses for the formal condition assessment.

EBMUD intends to award a lump sum contract to the Proposer(s) who best meets the

District’s requirements.

B. PROPOSER QUALIFICATIONS

1. Proposer Minimum Qualifications

a. Proposer, Proposer’s principal, or Proposer’s staff shall have been

regularly engaged in the business of providing hose testing or mobile hose

testing services for at least five (5) years.

(1) Or, alternatively, Proposer, Proposer’s principal, or Proposer’s staff

shall have been regularly engaged in the business of manufacturing

or assembling lay-flat hoses for at least ten (10) years if less than

five (5) years of hose testing or mobile hose testing experience.

b. Proposer shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFP.

RFP NO. 795-26-01

Page 3

Emergency Bypass Hose Testing and Certification

C. SPECIFIC REQUIREMENTS

1. Hydrostatic Pressure Testing

a. Provide all necessary manpower; supervision; equipment and material;

and coordination with EBMUD staff for hydrostatic pressure testing.

Equipment and materials might include test pump, portable air

compressor, pressure gauges, leakage measuring device, connections, test

caps and all other necessary apparatus.

b. Test Site: Testing shall be conducted at the District’s South Reservoir,

located at the intersection of Grove Way and Gail Drive, Castro Valley,

California. The nearest street address to the reservoir entrance is 1706

Grove Way, Castro Valley, California.

c. Test pressure shall be equal to the lowest working pressure rating of the

EBH hoses:

(1) 225-psig for 6-inch hose

(2) 150-psig for 12-inch hose

d. Test duration: 5 minutes, minimum, and for any additional time as

necessary to conduct examinations for leakage. Maintain test pressures

constant throughout the duration of the test.

e. Scope of testing

(1) Confirmed scope: Contractor shall complete testing of all hose

segments below within 8 working days after receiving the hoses

from the District at the Test Site.

Size (Inch)

12

Confirmed Scope

Length of Hose Segments (No.)

500 Ft

12

250 Ft

4

100 Ft

8

50 Ft

4

Total Length

(Feet)

8,000

(2) Optional scope: District may elect to conduct additional testing of

the following pending personnel availability. If elected, Contractor

shall complete testing of all hose segments in Optional Scope 1

within 6 working days and all hose segment in Optional Scope 2

within 3 working days after receiving the hoses from the District at

the Test Site.

RFP NO. 795-26-01

Page 4

Emergency Bypass Hose Testing and Certification

Size (Inch)

6

12

Optional Scope 1

Length of Hose Segments (No.)

500 Ft

3

3

250 Ft

5

2

100 Ft

4

-

50 Ft

4

3

Total Length

(Feet)

3,350

2,150

Size (Inch)

12

Optional Scope 2

Length of Hose Segments (No.)

500 Ft

3

250 Ft

3

100 Ft

6

50 Ft

3

Total Length

(Feet)

3,000

(3) District retains the right to determine which hoses require testing

and may not elect to test any additional hoses beyond the

confirmed scope.

2. Provide asset identification tags with unique asset tag number for each EBH hose

segment to distinguish the hoses during testing and for the test reports (per

Paragraph I.D. Deliverables/Reports below).

a. Asset identification tags shall include the following character string for

unique asset tag numbers

(1) 6-inch hoses: 000-EBS-EBH-XXX-6, where XXX denotes a numerical

sequential identifier starting with 001.

(2) 12-inch hoses: 000-EBS-EBH-XXX-12, where XXX denotes a

numerical sequential identifier starting with 001.

b. Asset tags shall be constructed of two-ply laminated plastic.

(1) Minimum size: 1” x 2-1/2” x 1/16” thick

c. Tag attachment:

(1) Tag fasteners shall be plastic coated, flexible, multi-stranded 18-8

stainless steel cable.

(2) Cable shall be 7x7 strand core 0.036” cable diameter minimum with

0.044” coating diameter. Nylon ties are not acceptable.

(3) Clamps shall be stainless steel crimped clamping sleeves. Lead

clamps are not acceptable. Cable clamps shall be affixed so that the

RFP NO. 795-26-01

Page 5

Commodity Codes

• NAICS 541380Testing Laboratories
• NAICS 541690Other Scientific and Technical Consulting Services

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