Project Information

Bid Title

Public Works Department Building and Grounds Division Janitorial Services

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Apr 23, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

311-25-26-39

Original Source

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Bid Documents

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Project Description

Solicitation Number:	311-25-26-39
Project Title:	Public Works Department Building and Grounds Division Janitorial Services
Description:	The City of Greenville, NC is now accepting bids for the Public Works Department Buildings and Grounds Division Janitorial Services project. A mandatory pre-bid meeting will be held on Friday, May 1, 2026, at 10:00 am room 337 of City Hall, 200 W. 5th Street, Greenville, NC. Questions regarding the bid package should be directed to Wanda House, Financial Services Manager at 252.329.4862 or via email: whouse@greenvillenc.gov. Questions regarding the specifications should be directed to Jacob Edwards, Parks Facilities Manager at 252.329.4554 or via email: jwedwards@greenvillenc.gov.
Opening Date:	5/22/2026 2:00 PM
Posted Date:	4/24/2026
Status:	Open
Department:	CITY OF GREENVILLE

Solicitation Number * 311-25-26-39	Department CITY OF GREENVILLE	Status Reason Open
Opening Date 2026-05-22T14:00:00.0000000	Posted Date * 2026-04-23T15:45:20.0000000Z	Primary Commodity Code Cleaning and janitorial services
Mandatory Conference/Site Visit 2026-05-01T04:00:00.0000000Z	Special Instructions Mandatory Pre-Bid Meeting at City Hall, Room 337, 200 West 5th St. Greenville, NC	Solicitation Type * Select RFP IFB RFI
Owner Cheryl House
Description The City of Greenville, NC is now accepting bids for the Public Works Department Buildings and Grounds Division Janitorial Services project. A mandatory pre-bid meeting will be held on Friday, May 1, 2026, at 10:00 am room 337 of City Hall, 200 W. 5th Street, Greenville, NC. Questions regarding the bid package should be directed to Wanda House, Financial Services Manager at 252.329.4862 or via email: whouse@greenvillenc.gov. Questions regarding the specifications should be directed to Jacob Edwards, Parks Facilities Manager at 252.329.4554 or via email: jwedwards@greenvillenc.gov.

Attachment Preview

EXHIBIT “A”

INVITATION TO BID

BID # 25-26-39

CITY OF GREENVILLE PUBLIC WORKS DEPARTMENT

BUILDING AND GROUNDS DIVISION

JANITORIAL SERVICES

CITY OF GREENVILLE, NORTH CAROLINA

Mandatory

Pre-Bid Meeting:

Friday, May 1, 2026 at 10:00 am

Room 337 of City Hall

200 W. 5th Street, Greenville, NC

Bid Due Date:

Friday, May 22, 2026 at 2:00 pm

Park Maintenance Center

101 Hooker Road, Greenville, NC

Contact Persons:

Questions regarding the bid package:

Wanda House

Financial Services Manager

Telephone: 252-329-4862

Fax: 252-329-4464

Email: whouse@greenvillenc.gov

Questions regarding the specifications:

Jacob Edwards

Parks Facilities Manager

Telephone: 252-329-4554

Email: jwedwards@greenvillenc.gov

COG DOC #1212581

1

EXHIBIT “A”

CITY OF GREENVILLE

ADVERTISEMENT FOR BIDS

“CITY OF GREENVILLE PUBLIC WORKS DEPARTMENT BUILDING AND GROUNDS

DIVISION JANITORIAL SERVICES”

The City of Greenville, NC is requesting proposals for “Public Works Department Building

and Grounds Division Janitorial Services” as listed below. The scope of work will include litter

removal, general and specialized cleaning and restocking.

Janitorial Services for: (Monday, Wednesday, Friday)

• Greenville City Hall (200 W. 5th Street)

• Municipal Building (201 W. 5th Street)

• Public Works Complex (1500 Beatty Street)

• Greenville Employee Health Clinic (1400 Brownlea Drive)

Sealed proposals will be received by the City of Greenville until Friday, May 22, 2026 at 2:00

pm at the Park Maintenance Center, 101 Hooker Road, Greenville, NC 27835-7207 with the

Company Name, Attention: Jacob Edwards Parks Facilities Manager, and the words City of

Greenville Public Works Department Janitorial Services Bid written on the outside of the

sealed envelope. All bids will be marked with the date and time they are received by reception

staff. Bids will not be opened and read aloud at this time but will be reviewed and contracts

will be awarded at a later date.

A Mandatory Pre-bid meeting will be held at in Room 337 of City Hall located at 200 W. 5th

Street on Friday, May 1, 2026 at 10:00 am. Site visits to follow the pre-bid meeting. An

additional site visit for pre-bid attendees will be available by appointment at 9:00AM on

Tuesday, May 12, 2026. Please contact Jacob Edwards, Parks Facilities Manager to schedule

this appointment. The City of Greenville reserves the right to reject any or all bids, waive any

informality, and award contracts that appear to be in the City’s best interest. The right is

reserved to hold any or all bids for a period of ninety (90) days from the bid opening thereof.

From the date of this advertisement until the date and time the proposals are due, the

specifications of the proposed work and/or a complete description of the apparatus, supplies,

materials or equipment are, and will continue to be on file, in the office of the City of

Greenville Financial Services Manager, 201 W. Fifth Street, Greenville, NC, or at the

Parks Maintenance Center, 101 Hooker Road, Greenville N.C., during regular business hours,

and available to prospective bidders. Inquiries regarding the bidding process or documents

should be directed to the Financial Services Manager at whouse@greenvillenc.gov or by

telephone (252) 329-4862. Minority/Women owned business are encouraged to submit

proposals.

_____________________________________________________________________________

Wanda House, Financial Services Manager

City of Greenville

P O Box 7207

Greenville, NC 27835-7207

COG DOC #1212581

2

INSTRUCTIONS TO CONTRACTORS

Proposal to Provide

Building and Grounds Division Janitorial Service

Location: Greenville N.C.

EXHIBIT “A”

1. Contractor is to provide verification to the City that the company’s employees are

covered under worker’s compensation insurance coverage prior to beginning work

on this contract.

2. It is expressly understood by the contractor offering a proposal after a written

notice of award by the City, a written contract or purchase order will be required to

be executed, and will serve together with this proposal, these instructions, and any

detailed specifications as the entire form of contract between the parties.

3. Each Contractor submitting a proposal is affirming that no official or employee of

the City is directly or indirectly interested in this proposal for any reason of

personal gain.

4. Sales taxes may be listed on the proposal, but as a separate item. No charge will be

allowed for Federal Excise and Transportation Tax from which the City is exempt.

5. Questions regarding the specifications or areas for City of Greenville Public Works

Department Building and Grounds Division Janitorial Services Contract shall be

directed by email to Jacob Edwards, Parks Facilities Manager at

jwedwards@greenvillenc.gov.

6. By submitting a proposal for the Contractor to provide City of Greenville Public

Works Department Janitorial Services, the Contractor attests that it is in

compliance with all items listed in the bid/proposal instructions. Further, the

Contractor attests that the City of Greenville accepts no responsibility for any

injuries to the firm’s employees while on City property performing their duties.

7. Contractor must comply with all local, state, federal laws, and ordinances governing

said work including the current Occupational, Safety, and Health regulations.

8. It is expected that this contract will begin around July 1, 2026. However, such

starting date is subject to change based on time needed to finalize the contract, or

the approval/signature process, or other reasons.

9. No work will be performed at any time without proper supervision. Supervisors

name and direct contact information must be provided to Jacob Edwards, Parks

Facilities Manager at jwedwards@greenvillenc.gov.

COG DOC #1212581

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EXHIBIT “A”

10. All City of Greenville Public Works Department Building and Grounds Division

janitorial services must be performed between the hours of 5pm and 11pm.

11. The Contractor shall accompany a designated representative(s) of the City on

inspections of work at any time during the contract period. The City reserves the

right to make determinations as to whether service is performed satisfactorily.

Deficiencies in work performance must be corrected immediately.

12. The City reserves the right to add or delete similar items/services specified in the

proposal as requirements change during the period of the contract. Prices for

items/services to be added or deleted from contract will be mutually agreed upon by

the City of Greenville and the Contractor. A contract amendment will be issued for

each addition or deletion.

13. The Contractor shall not have the right to subcontract any part of its obligations

and service requirements without the prior written authorization of the City. This

authorization may be given by the City Manager or designee. If any part of this

work under this agreement is sublet, the subcontractor shall be required to meet all

insurance requirements set forth in the Agreement. The parties stipulate that the

Company will maintain each type of insurance set forth in the Agreement at a

coverage equal to the amount set forth for each type of insurance. However,

nothing contained herein shall relieve the Company from meeting all insurance

requirements or otherwise being responsible for the subcontractor.

14. The Contractor shall maintain a copy, and provide the City a copy, of Safety Data

Sheets (SDS) sheets for all chemicals used in this janitorial contract. An updated

copy shall also be provided at all locations. All bottles with cleaning products are to

be properly labeled and cleaning equipment shall be maintained properly.

15. The use of smoking materials and tobacco products is prohibited in City of

Greenville buildings.

16. The Contractor shall be responsible for any lost keys, card keys and inherent

damages (ex. Re-keying of facility). This cost shall be withheld from payment(s).

17. The Contractor’s employees are not to be accompanied in their work areas on the

premises by acquaintances, family members, assistants or any other person unless

said person is an authorized working Contractor employee.

18. The Contractor shall furnish all labor, cleaning supplies, rags and equipment

necessary to perform the services. The City will provide materials for the City’s

use to include toilet paper, paper towels, trash can liners and soap for the

dispensers.

19. The Contractor shall not prop any exterior doors open while inside cleaning and

must maintain security at all times.

COG DOC #1212581

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EXHIBIT “A”

CITY OF GREENVILLE

PUBLIC WORKS DEPARTMENT

SPECIFICATIONS FOR

CITY OF GREENVILLE PUBLIC WORKS DEPARTMENT JANITORIAL SERVICES

1.0 SCOPE:

1.1 The scope of work shall include litter removal, general and specialized

cleaning and restocking for this contract. Floor plans for these areas are

listed as Exhibit “B”.

1.2 The total bid amount per building shall be included on the Request for Bid

sheet as indicated.

2.0 GENERAL:

2.1 Areas of work are to be started and completed within a week period

(Monday-Friday). Areas are to be serviced on Monday, Wednesday and

Friday from 5pm to 11pm.

2.2 All janitorial services shall be completed in a professional manner and shall

conform to these specifications. The City reserves the right to make

determinations as to whether service is performed satisfactorily. Deficiencies

in work performance must be corrected immediately.

2.3 Failure of the contractor to meet or perform work to these specifications as

determined by the City Manager or designee shall warrant written notice to

the contractor specifying areas of nonperformance or unacceptable

performance and the contractor shall have ten (10) days to rectify.

Immediate cancellation of the contract or purchase order may occur if

performance is not rectified in ten (10) days.

2.4 Within seven (7) days of notice to proceed, the contractor must be prepared

to begin work on the awarded sites.

COG DOC #1212581

5

Commodity Codes

• NAICS 561720Janitorial Services
• NAICS 561730Landscaping Services

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