Project Information

Bid Title

DPW 26-09 Water and Wastewater Treatment Chemicals

Issuing Agency

City of Greenfield

Location

Massachusetts

Published Date

Jun 12, 2026

Closing Date

Jun 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
DPW 26-09 Water and Wastewater Treatment Chemicals Addendum has been added & Bid Form edited	June 08, 2026 10: 00 AM	June 22, 2026 2: 00 PM

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Virginia “Ginny” Desorgher

Mayor

City of

GREENFIELD, MASSACHUSETTS

Department of Public Works

189 Wells Street ● Greenfield, MA 01301

Phone 413-772-1528 ● www.greenfield-ma.gov

INVITATION FOR BIDDERS

DEPARTMENT OF PUBLIC WORKS

189 Wells Street

Greenfield, MA 01301

Sealed Proposals addressed to the Department of Public Works, 189 Wells Street, Greenfield,

Massachusetts and endorsed “Proposal for Contract DPW 26-09, Water and Wastewater Treatment

Chemicals” will be accepted by the Department of Public Works in the Administration Building

adjacent to the DPW Yard. Bids will be accepted until 2:00 P.M. on Monday, June 22, 2026 and then at

that time, publicly opened and read aloud in the Administration Building Meeting Room.

As of 10:00 a.m. on Monday, June 8, 2026, copies of the Invitation For Bid Contract Documents and

proposal forms may be secured electronically at no charge by contacting ian.hodgdon@greenfield-

ma.gov or by downloading them from the City’s Procurement Department’s webpage at

https://greenfield-ma.gov/departments/procurement/current_bid_opportunities.php. To get on the

Bidder’s List, proposers should contact the DPW at ian.hodgdon@greenfield-ma.gov or by calling 413-

772-1528 x6102.

Bids shall be submitted in duplicate in a sealed envelope plainly marked “Proposal for Contract DPW

26-09, Water and Wastewater Treatment Chemicals” on the outside. Only Bid Forms 1-6 and required

product information shall be submitted in duplicate.

The City of Greenfield reserves the right to accept or reject any or all proposals if the City deems it in

the public interest or in the interest of the City to do so.

The contract/bid awarding authority is:

City of Greenfield

Department of Public Works

Greenfield, Massachusetts

Contents

Page

Section A: Instructions to Bidders

3

Duration of Contract

7

Section B: Contract Clauses

9

Section C: Technical Specifications

C.1 Sodium Hypochlorite Delivered by Tanker

18

C.2 Sodium Hypochlorite Delivered in 50 gal. Drums

NSF/ANSI/CAN Standard 60

19

C.3 Sodium Bisulfite

20

C.4 Gaseous Chlorine

21

C.5 Zinc-orthophosphate

22

C.6 Sodium Hydroxide Solution 25 % & 50%

24

C.7 Polymer-Clarifloc NE-2671

25

Section D: Check list for Bidders

27

Section E: Bid Form (Complete includes 6 pages)

29

Attachments:

A: 2025 Bid Tab

34

2

SECTION A: INSTRUCTIONS TO BIDDERS

1. General

Upon submitting a proposal, each bidder shall be assumed to have made a careful examination of

conditions and specifications and to have fully informed themselves as to the special conditions,

contract and other documents.

The City may reject any and/or all bids. Any bid may be withdrawn prior to the scheduled time for

the opening of bids. Any bid received after the time specified in the Notice to Bidders will not be

considered.

No bid shall be considered which is not based upon these specifications and other contract

documents attached or made part thereto. Further, no bid will be considered which contains any

letters or memorandum qualifying the same, or which is not properly executed. In case of

discrepancy between the numerical number and written number, the written number will be

controlling and will be considered to be the actual bid of the bidder.

No oral, telephone, fax, or electronic bids or modifications will be considered.

The prices must be quoted in the units of measure EXACTLY as stated on the OFFICIAL BID

FORM and shall be completed legibly in ink or typewritten. The unit of measure SHALL

NOT be changed by the bidder.

The Bid Prices shall include all delivery costs, overhead and profit incurred by the vendor in

supplying the product. No fuel surcharges or surcharges of any kind to unit prices will be

allowed during the contract period.

Purchases made by the City of Greenfield are exempt from payment of Federal Excise Taxes,

Federal Transportation Tax and Commonwealth of Massachusetts Sales Tax, and any such taxes

must be excluded from the prices set forth on the Bid Form. Tax exemption certificates will be

furnished by the City upon execution of its respective contract with the successful bidder.

A bidder may elect to submit prices for any single product or group of products specified on the

OFFICIAL BID FORM found at the end of this document. A bidder need not offer prices for all

items requested by the City. Items not being offered for purchase from the Bidder may be

indicated by "no bid" in the unit price column of the OFFICIAL BID FORM. Blanks as

appearing for any item in the Unit Bid Price column shall be interpreted as a "no bid" response

from any bidder

All bid prices shall be of the proper unit quantity and measurement (i.e., $ per lb., $ per gallon, $

per dry ton, etc.). All bid prices less than $1.00 shall be submitted valued to 4 (four) places to

3

the right of the decimal in U.S. Currency. All chemical must meet latest AWWA & NSF 60

standards of latest edition.

2. Submission of Proposals

ALL PROSPECTIVE BIDDERS SHALL SUBMIT SEALED PROPOSALS IN DUPLICATE

ON THE OFFICIAL BID FORMS ONLY. Only Bid Forms 1-6 and required product information

shall be submitted in duplicate. The sealed envelope submitted by the prospective bidder shall be

plainly marked “Proposal for Contract DPW 26-09, Water and Wastewater Treatment Chemicals”.

Where proposals are sent by mail to the City, the bidders shall be responsible for their delivery to the

City before the advertised date and hour for the opening of bids. If the mail is delayed beyond the

date and hour set for the bid opening, proposals thus delayed will not be considered.

3. Receipt and Opening of Bids

Bids will be received and opened by the Dept. of Public Works Water Facilities Supt. or by his/her

authorized representative provided nevertheless in the sole discretion of the awarding authority that

the opening of bids may be delayed when due to conditions beyond the control of the awarding

authority. The awarding authority shall notify all bidders of such delay and the time and place of the

opening of the bids.

4. Signatures

Bids shall be signed with the full name of the bidder or an authorized agent of the bidder (if the

bidder is a corporation, the bid shall be signed by a properly authorized officer of the corporation.

The Clerk of the Corporation shall attest to the authority of the signature).

The bid shall indicate whether the bidder is an individual, a partnership or a corporation. In case of a

partnership, the full name of each individual partner shall be given. In case of a corporation, the

corporation name with the name of the State under which it is incorporated, and the names of its

officers shall be given.

5. Acceptance of Bid and Its Effect

5.1 Within seven (7) working days after the opening of the bids, the City will act upon them. The

acceptance of a bid will be given to the successful bidder by notice in writing signed by a duly

authorized representative of the City. The acceptance of a bid shall bind the successful bidder to

execute the Contract and to be responsible for liquidated damages as herein before provided.

The rights and obligations provided for in the Contract shall become effective and binding upon

the parties only with its formal execution of agreement of contract. The acceptance of a bid, as

provided herein, shall constitute the award of the Contract.

5.2 In the event of Tie Bids, the representatives of the vendors submitting the tie bids shall be

notified of the tie and invited to attend a tie breaker session prior to acceptance of the bids. If a

4

vendor cannot have a representative present, a representative will be selected from those present

to draw for that vendor. The representative for each vendor shall have the opportunity to draw

straws for the privilege of being awarded the contract to supply that chemical for the term of this

Contract. The vendor represented by the Long Straw drawn shall be considered the accepted

bidder.

6. Competency of Bidder

No proposal will be accepted from or contract awarded to any person, firm or corporation that is in

arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or

otherwise, upon any obligation to said City, or had failed to perform faithfully any previous contract

with the City of Greenfield.

7. Obligation of Bidders

At the time of the opening of the bids, each bidder will be presumed to have read and to be

thoroughly familiar with the specifications and all contract documents. The failure or omission of

any bidder to receive or examine any form, instrument or document shall in no way relieve any

bidder from any obligation in respect to its proposal.

8. Time for Executing the Contract

The bidder whose bid shall be accepted will be required to execute a contract with the City. Failure

or neglect to execute a contract within the said period of fifteen (15) days shall constitute a breach of

the agreement affected by the acceptance of the bid. The City shall then go to the next lowest bidder

to execute a contract.

9. Time of Payment

The City shall make payment within thirty (30) days after delivery of any purchase made under the

terms of this Contract, acceptance, and proper invoice of same is submitted and approved by the

proper authority in each community.

10. Questions/Interpretation of Contract Documents

All questions relative to this invitation to bid and the specifications shall be directed to:

Ian Hodgdon

Department of Public Works

189 Wells Street

Greenfield, MA 01301

ian.hodgdon@greenfield-ma.gov

If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of

the specifications, they may submit a written request for an interpretation thereof. To receive

consideration, such questions shall be submitted in writing at least five working days prior to the

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 221320Sewage Treatment Facilities
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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