Project Information

Bid Title

Tree clearing, mulching, brush removal, and ROW maintenance services

Issuing Agency

Lago Vista city

Location

Texas

Published Date

Apr 6, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-05

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-05
Bid Title:	Tree clearing, mulching, brush removal, and ROW maintenance services
Category:	Request for Proposals (RFP)
Status:	Open

Description: The City of Lago Vista is requesting sealed proposals and unit-price proposals from qualified companies/individuals to provide tree clearing, mulching, brush removal, and right-of-way (ROW) maintenance services on an as-needed basis throughout the City. Services may be required for public streets, drainage easements, utility easements, parkland, undeveloped City-owned parcels, and other locations as identified by the City. The City intends to award one or more contracts to firms determined to be the most qualified and responsive based on experience, pricing, and ability to meet the City’s needs. Publication Date/Time: 4/6/2026 6:00 AM Publication Information: Hill Country Newsletter, Online Bidnetdirect.com, Closing Date/Time: 4/30/2026 1:00 PM Submittal Information: Delivered Sealed to City of Lago Vista 5803 Thunderbird St. Lago Vista, TX 78645 Bid Opening Information: Opening 04/30/2026 1:00pm cst Pre-bid Meeting: 04/16/2026 10:00AM City Hall Related Documents: RFP 26-05 Package_FINAL (PDF)

Attachment Preview

REQUEST FOR SEALED PROPOSALS

For

Project Title: Tree Clearing, Mulching, and ROW Maintenance

Services

RFP No. 26-05 Tree Clearing, Mulching, and ROW Maintenance

Services

Issued: April 6, 2026

Pre-Submittal Conference: April 16, 2026, 10:00am CST Local Time

Proposal Submission Deadline: April 30, 2026, 1:00pm CST Local

Time

NO LATE PROPOSALS SHALL BE ACCEPTED

Page 1 of 30

RESPONSES SHALL BE DELIVERED

SEALED TO:

CITY OF LAGO VISTA

City of Lago Vista

5803 Thunderbird St.

Lago Vista, Texas 78645

Or RESPONSES SHALL BE MAILED TO:

CITY OF LAGO VISTA

City of Lago Vista

P.O. Box 4727

Lago Vista, Texas 78645

PRE-SUBMITTAL CONFERENCE WILL

BE HELD VIA :

April 16, 2026 at 10:00 AM CST

At 5803 Thunderbird Street

Lago Vista, TX 78645

City Council Conference Room

NAME AND ADDRESS OF

COMPANY SUBMITTING

PROPOSALS:

FOR ADDITIONAL INFORMATION

REGARDING THIS RFP PLEASE

CONTACT:

Eric De La Cruz

eric.delacruz@lagovistatexas.gov

RETURN THIS COVER SHEET AS

INTENT RESPONSE TO:

Charles West

City Manager

City of Lago Vista

5803 Thunderbird Street Lago

Vista, Texas 78645

Contact Person:

Title:

Email:

Phone: ( )

_

Signature:

_ Fax: ( )

Printed:

REQUEST FOR SEALED PROPOSALS

The City of Lago Vista is requesting sealed proposals and unit-price proposals from qualified

companies/individuals to provide tree clearing, mulching, brush removal, and right-of-way

(ROW) maintenance services on an as-needed basis throughout the City.

Services may be required for public streets, drainage easements, utility easements, parkland,

undeveloped City-owned parcels, and other locations as identified by the City.

An optional pre-submittal conference will be held on Thursday April 16, 2026 at 10:00 A.M. at

5803 Thunderbird Street, Lago Vista, Texas 78645 in the City Council Conference Room.

The City intends to award one or more contracts to firms determined to be the most qualified

and responsive based on experience, pricing, and ability to meet the City’s needs.

1.0 SUBMISSION OF PROPOSALS

Proposals shall be submitted through one the following options: by mail to City of Lago

Vista, P.O. Box 4727, Lago Vista, TX, 78645, City of Lago Vista 5803 Thunderbird St.

Lago Vista, TX 78645 or SEALED in person at City Hall, 5803 Thunderbird, Lago

Vista, TX, 78645. All materials shall be easily printed on standard 8.5 x11 paper.

1.1 Facsimile transmittals or offers communicated by telephone will not be accepted or

considered.

1.2 If the proposer desires not to submit a Proposal at this time, but wishes to

remain on the commodity notification list, please submit a "No Quote"

response (same time/location). The City of Lago Vista is always very conscious

and extremely appreciative of the time and effort expended to submit a

proposal. However, on "No Quote" responses please communicate any

qualification requirement(s) which may have influenced your decision to "No

Quote."

1.3 If a response is not received in the form of a "Request for Proposal" or "No Quote"

for three (3) consecutive proposals, Proposer shall be removed from said

notification list. However, if you choose to "No Quote" at this time but desire to

remain on the notification list for other commodities, please state the specific

product/service for which your agency wishes to be classified.

2.0 DELIVERY OF PROPOSALS

Submittals must be received no later than 1:00 p.m., April 30, 2026. The submitting

Proposer is responsible for the means of delivering the Proposal to the location listed in

paragraph 1 on time. Delays due to any instrumentality used to transmit the Proposals

including delay occasioned by the Proposer or faults in email delivery will be the

responsibility of the Proposer. Proposals must be completed and delivered in sufficient time

to avoid disqualification for lateness due to difficulties in delivery. The time and date

recorded on the envelope of the submittal is the official clock for determining whether

submittals are submitted timely. Proposals will not be opened until after the submittal

deadline. City Staff may confirm receipt of submissions upon request but will not open or

otherwise confirm completeness of submissions until after the passage of the submittal

deadline. Late Proposal documents and Unsealed Proposals will not be accepted under

any circumstances.

3.0 PROPRIETARY INFORMATION

3.1 If a Proposer does not desire proprietary information in the Proposal to be disclosed,

it is required to identify all proprietary information in the Proposal. This

identification will be done by individually marking each page with the words

"Proprietary Information" on which such proprietary information is found. If the

Proposer fails to identify proprietary information, it agrees that by submission of

its Proposal those sections shall be deemed non-proprietary and made available upon

public request.

3.2 Proposers are advised that the City, to the extent permitted by law, will protect the

confidentiality of their Proposal. Proposer shall consider the implications of the

Texas Public Information Act, particularly after the RFP process has ceased and the

Contract has been awarded. While there are provisions in the Texas Public

Information Act to protect proprietary information, where the Proposer can meet

certain evidentiary standards, please be advised that a determination on whether

those standards have been met will not be decided by the City of Lago Vista, but

by the Office of the Attorney General of the State of Texas. In the event a request

for public information is made, the City will notify the Proposer, who may then

request an opinion from the Attorney General pursuant to 552.305, Texas

Government Code. The City will not make a request to the Attorney General.

4.0 COMPLETION OF RESPONSES

4.1 Information presented in the Proposals will be used to evaluate the professional

proposals of the Proposer(s) and to determine the Proposer(s) which will be selected

to provide services to the City.

4.2 Responses shall be completed in accordance with the requirements of this RFP.

Statements made by a Proposer shall be without ambiguity, and with adequate

elaboration, where necessary, for clear understanding.

5.0 CLARIFICATIONS AND ISSUANCE OF ADDENDA

5.1 Any explanation, clarification, or interpretation desired by a Proposer regarding any

part of this RFP must be requested from the City of Lago Vista at least three (3)

days prior to the published submission deadline, as referenced in Section

2.0 of this RFP.

5.2 If the City, in its sole discretion, determines that a clarification is required, such

clarification shall be issued in writing. Interpretations, corrections, or changes to

the RFP made in any other manner other than writing are not binding upon the City,

and Proposers shall not rely upon such interpretations, corrections or changes. Oral

explanations or instructions given before the award of the Contract are not binding.

5.3 Requests for explanations or clarifications should be submitted via email to

Eric.DeLaCruz@lagovistatexas.gov. Emails must clearly identify the RFP Number

and Title.

5.4 Any interpretations, corrections or changes to this RFP will be made by addendum.

Sole issuing authority of addenda shall be vested in the City of Lago Vista.

Proposers shall acknowledge receipt of all addenda within the responses.

6.0 WITHDRAWAL OF PROPOSALS

A representative of the company may withdraw a Proposal at any time prior to the RFP

submission deadline, upon presentation of acceptable identification as a representative of

such company.

7.0 AWARD OF CONTRACT

7.1 It is understood that the City reserves the right to request additional information,

waive immaterial errors or omissions, to accept or reject any and all Proposals, or to

re-solicit for Proposals, as it shall deem to be in the best interests of the City of Lago

Vista. Receipt and consideration of any Proposals shall under no circumstances

obligate the City of Lago Vista to accept any Proposals. If an award of contract is

made, it shall be made to the proposer offering the most qualified, and responsive

proposal at the best value to the City. In determining the best value for the City, the

City may consider:

7.1.1 the proposal Fees;

7.1.2 the reputation of the proposer and of the proposer's services;

7.1.3 the quality of the proposer 's services;

7.1.4 the extent to which the services meet the municipality's needs;

7.1.5 the proposer 's past relationship with the municipality;

7.1.6 the impact on the ability of the municipality to comply with laws and rules

relating to contracting with historically underutilized businesses and

nonprofit organizations employing persons with disabilities;

7.1.7 the total long-term cost to the municipality to acquire the services; and

7.1.8 any relevant criteria specifically listed in the request for proposals.

7.1.9 For projects over $1.5MM the municipality will attempt to award project to lowest

responsible bidder.

7.2 The City reserves the right to award a single contract or multiple contracts by

section listed in the Scope of Work.

Commodity Codes

• NAICS 561730Landscaping Services

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