Project Information

Bid Title

RFQ 2026-06: Fiscal Intermediary for Self-Directed Home and Community Based Services

Issuing Agency

Greater Nashville Regional Council

Location

Tennessee

Published Date

Mar 11, 2026

Closing Date

Mar 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFQ 2026-06: Fiscal Intermediary for Self-Directed Home and Community Based Services

GNRC is seeking proposals from qualified agencies and organizations to provide fiscal intermediary functions for self-directed in-home services across the region.

• Issue Date: February 18, 2026
• Proposal Deadline: 11:59 p.m. CDT on March 22, 2026
• Inquiries: Questions about the solicitation must be directed in writing to rfp@gnrc.org . The deadline for submitting questions has been extended through March 19, 2026.
• Download Full RFP Document
• List of Questions and Answers (none received)

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Fiscal Intermediary

for Self‐Directed Home and

Community Based Services

_____________________________________________________________________

Request for Qualifications

RFQ-2026-06

Greater Nashville Regional Council

44 Vantage Way, Suite 450 | Nashville, Tennessee 37228 | Phone: (615) 862-8828 | Fax: (615) 862-8840

GNRC.org

RFQ Summary

About GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee General

Assembly to convene local and state leaders for the purposes of planning and programming state and federal

investments into public infrastructure and a range of social services.

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at www.GNRC.org.

About this Solicitation

GNRC is seeking proposals from agencies/organizations capable of providing financial intermediary functions for

self-directed in-home services. GNRC intends to award a reimbursement-based contract to one or more

qualified service providers through this solicitation.

Important Dates and Deadlines

RFQ Issued: 02/18/2026

Written questions accepted through 03/08/2026

Submission Deadline: Statements of qualifications must be submitted by 03/22/2026

Contract Period: July 1, 2026 – June 30, 2030

Inquiries and Contact Information

All inquiries should be directed in writing to rfp@gnrc.org with a subject line that includes the RFQ number.

Amendments to this Solicitation

Any doubt as to the requirements of this solicitation or any apparent omission or discrepancy should be

presented in writing to rfp@gnrc.org. Oral statements or instructions will not constitute an amendment to this

solicitation. Any amendments to this solicitation will be posted online at www.GNRC.org/Procurement.

Non-Discrimination

GNRC does not discriminate on the basis of race, color, national origin, including limited English proficiency

(LEP), gender, gender identity, sexual orientation, age, religion, creed or disability in admission to, access to, or

operations of its programs, services, or activities. Discrimination against any person in recruitment,

examination, appointment, training, promotion, retention, discipline, or any other employment practices

because of non-merit factors is prohibited. Any person who believes that discrimination has occurred by GNRC

or its contractors, sub-recipients and/or consultants on the basis of race, color, or national origin, including

limited English proficiency (LEP), in violation of Title VI may file a written complaint. Complaints may also be filed

with the state or federal agency involved and with the Tennessee Human Rights Commission. Complaints must

be filed within 180 days of the alleged discriminatory act. GNRC’s full non-discrimination policy and additional

information about ADA or English language accommodations are available online at www.GNRC.org/legal.

GREATER NASHVILLE REGIONAL COUNCIL | RFQ 2026-06 | PAGE i

Table of Contents

Section 1. Background ........................................................................................................................... 1

1.1 About the GNRC ................................................................................................................................................1

1.2 About the Project ..............................................................................................................................................1

Section 2. Scope of Project.................................................................................................................... 3

2.1 Provider Requirements .....................................................................................................................................3

2.2 Requested Services ...........................................................................................................................................5

Section 3. Instructions to Offerors ........................................................................................................ 6

3.1 Pre-Proposal Inquiries .......................................................................................................................................6

3.2 Submission Requirements.................................................................................................................................6

3.3 Proposal Contents .............................................................................................................................................6

3.4 Terms and Conditions .......................................................................................................................................8

Section 4. Selection Process ............................................................................................................... 10

4.1 Proposal Opening ............................................................................................................................................10

4.2 Final Evaluations..............................................................................................................................................10

4.3 Solicitation Outcomes .....................................................................................................................................10

4.4 Protests ...........................................................................................................................................................11

Attachment A. Assurances and Certifications.................................................................................... A

Attachment B. Business Information ................................................................................................... B

Attachment C. Scope of Services......................................................................................................... C

Attachment D. Sample Contract Terms ............................................................................................... D

GREATER NASHVILLE REGIONAL COUNCIL | RFQ 2026-06 | PAGE ii

Section 1. Background

1.1 About the GNRC

The Greater Nashville Regional Council (GNRC or Regional Council) is a public body corporate and politic initially

created by the Tennessee Development District Act of 1965 and further empowered by Title 64, Chapter 7, Part

1, Tennessee Code Annotated (TCA), as amended (the Act). GNRC is owned by and operated on behalf of its

local government membership comprised of county governments in the counties of Cheatham, Davidson,

Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson,

and Wilson, Tennessee, and all incorporated municipalities and metropolitan governments located within these

counties.

GNRC is governed by a regional body comprised of city mayors, county mayors/executives, state legislators,

appointments representing business/industry, and appointments representing minority populations. The

Regional Council’s Executive Board convenes monthly to enact the adopted Annual Work Program and Budget

on behalf of the membership and oversee the GNRC’s programs and services carried out by its staff.

1.2 About the Project

GNRC is seeking proposals from agencies capable of providing fiscal intermediary functions for adults aged sixty

and older (older adults), adults with disabilities, and their caregivers who wish to hire their own caregiver to

provide in-home services.

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at www.GNRC.org.

Service Area

GNRC seeks to contract with a minimum of one fiscal intermediary for the region. The following table indicates

the demographics for each county in GNRC’s service area:

County

Cheatham

Davidson

Dickson

Houston

Humphreys

Montgomery

Robertson

Rutherford

Stewart

Sumner

Trousdale

Population

60+

population

% of 65+

who are

minority

10,032

2.60%

128,786 26.20%

13,462

5.80%

2,216

3.60%

5,333

3.00%

34,372 19.10%

16,307

6.50%

58,541 13.00%

3,977

3.40%

47,141

6.70%

2,089

10.70%

Language

% of 65+ who speak

language other than

English at home

1.30%

8.20%

1.30%

0.50%

0.70%

8.60%

3.50%

6.40%

4.00%

2.60%

0.70%

Poverty

% of 65+ who

are below

poverty

% of 65+ who are

low-income

minority

7.20%

0.20%

11.10%

2.90%

11.40%

0.70%

15.60%

0.60%

7.60%

0.20%

7.80%

1.50%

8.90%

0.60%

7.60%

1.00%

11.50%

0.40%

8.50%

0.60%

25.20%

2.70%

Rural

% of 65+ who

reside in a rural

area

83.00%

3.50%

67.80%

100.00%

82.50%

19.70%

53.20%

17.00%

100.00%

27.90%

100.00%

GREATER NASHVILLE REGIONAL COUNCIL | RFQ 2026-06 | PAGE 1

County

Williamson

Wilson

Population

60+

population

% of 65+

who are

minority

54,154

5.40%

35,587

6.00%

Language

% of 65+ who speak

language other than

English at home

4.80%

2.70%

Poverty

% of 65+ who

are below

poverty

% of 65+ who are

low-income

minority

5.10%

0.30%

7.20%

0.40%

Rural

% of 65+ who

reside in a rural

area

19.40%

38.50%

Target Population

Services must be targeted primarily to older adults in the greatest social or economic need, with particular

attention to low-income, minority older adults and those residing in rural areas. At a minimum, GNRC strives to

provide services to older adults and their caregivers in the greatest social or economic need in proportion to the

population of the counties served.

Reimbursement-Based Contract

This contract is a reimbursement-based contract. This means that contractors must incur the costs related to

the contract and provide appropriate documentation of their expenditures. Once GNRC receives an acceptable

invoice and supporting documentation, GNRC will then submit the cost for reimbursement to its funders. When

GNRC receives the funds, it then disburses them to the contractor’s business. There is no guaranteed payment

time for invoices and the average time of payment is approximately 45 days after the time complete

documentation is submitted. This means that, for example, services provided on August 15 would be invoiced

on September 8th and likely not be paid for until October 23rd or later.

Funding Source & Program

Funding sources include State of Tennessee Options for Community Living funds and federal OAA Title III E

Family Caregiver funds. The following is a brief description of each program:

 Tennessee’s Options for Community Living Program is designed to enable consumers to live

independently in their homes by providing a limited amount of services such as homemaker services,

personal care services, and/or home delivered meals. With the assistance of these limited services,

along with the support of family and others, the consumer may be able to avoid prolonged admission

into institutional care.

 The National Family Caregiver Support Program (NFCSP) Title III E provides an infrastructure of program

resources and assistance for family caregivers, grandparents, and older individuals who are relative

caregivers through the designated AAAD, its service providers, and other appropriate consumer

organizations. In accordance with program directives, information, assistance, and counseling can be

provided to any caregiver, but respite and supplemental services are limited to caregiver support for

older individuals who are unable to perform at least two activities of daily living, or, who, due to a

cognitive or other mental impairment, require substantial supervision. Priority is to be given to older

adults and families with the greatest social and economic need, with particular attention to low-income

older adults and older adults caring for persons with severe disabilities.

 Self-Direction is a model of service delivery which affords participants more choice and control in the

delivery of home and community-based services. Supported by the fiscal intermediary, a person

assessed by the AAADs as eligible would hire their own personal attendant(s) or other services, whose

job duties may include housekeeping, laundry, cooking, personal care, and transportation. The goal is to

avoid institutionalization and related higher costs. Fiscal intermediary functions are related to the

performance of payroll, accounts payable, and related tasks.

Selected provider(s) may also provide goods or services and deliverables for participants who are referred to

GNRC from other programs or vendors and will be compensated in full for goods or services and deliverables

rendered to such participants.

GREATER NASHVILLE REGIONAL COUNCIL | RFQ 2026-06 | PAGE 2

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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