Project Information

Bid Title

26-009 Microsurface Treatment

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Mar 13, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-009

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	26-009
Bid Title:	26-009 Microsurface Treatment
Category:	SCCMO Highway/Road and Bridge Projects
Status:	Open

Publication Date/Time: 3/13/2026 8:00 AM Closing Date/Time: 4/7/2026 10:00 AM Related Documents: 26-009 Microsurface Treatment 2026

Attachment Preview

INVITATION FOR FORMAL BIDS

IFB 26-009

FOR

Microsurface Treatment

ON COUNTY ROADS

IN

ST. CHARLES COUNTY, MISSOURI

PROJECT MS-26

ST. CHARLES COUNTY HIGHWAY DEPARTMENT

301 NORTH THIRD STREET

ST. CHARLES, MISSOURI 63301

ROAD WORK

NOTICE TO CONTRACTORS

Invitation for Formal Bid 26-009

Notice is hereby given that the St. Charles County Highway Department will receive sealed bids for asphalt

surface treatment on various County roads at the office of the Finance Director in the County Administration Building,

201 North Second Street, Room 541, St. Charles, Missouri, until 10:00 a.m. on the 7th day of April, 2026, at which

time all bids will be publicly opened and read in Conference Room 115 of the County Administration Building.

All St Charles County bids will be received and opened on the first floor of the St Charles County

Administrative Building, 201 North Second Street, Room 115, St. Charles, Missouri 63301. Sealed Bids for

IFB 26-009 Microsurface Treatment 2026 on County Roads will be received until 10:00 A.M. (prevailing

Central Time) on Wednesday, April 7, 2026. The bid will be opened publicly at 10:00 AM in Room 115. It is

highly recommended that you mail or have your bid delivered via UPS, FedEx, courier, etc., with plenty of

time to arrive prior to the day of the bid opening.

The project shall include all work incidental to the supply and placement of approximately 187,256 square

yards of Microsurface Treatment. All items to be paid per square yard.

The successful bidder shall be required to comply with the State Statutory Provisions concerning

the payment of prevailing wages on public works, Section 290.210 through 290.340 R.S. MO 1959, as

amended 1969 and shall pay to all workmen performing work under this contract not less than the prevailing

hourly rate of wages determined by the Department of Labor and Industrial Relation of the State of

Missouri. The wage rates applicable to this project have been predetermined as required by law and are set

forth in this document. When Federal wage rates are applicable and included, this contract is subject to the

“Work Hours Act of 1962”, (P.L. 87-851: 76 Stat. 357) and implementing regulations.

Missouri Annual Wage Order 32 as amended June 26, 2025, shall be in effect for this project.

The bid proposal shall be made on a form provided by the County, delivered in a sealed envelope, and

deposited in the office of the Finance Director on or before the time specified above. The proposal shall be

accompanied by bid bond, cashier's check or certified check for an amount not less than five percent of the bid amount.

The amount of the check or bid bond shall be forfeited to the County upon failure or refusal of the successful bidder

to enter into a contract or to furnish bond after his proposal has been accepted.

The County reserves the right to require the successful bidder to file proof of his ability to properly execute

the project together with his record of successful completion of similar projects. The County reserves the right to

reject any and all bids or proposals submitted, or to advertise for new bids. The County reserves the right to defer the

acceptance of any proposal and the execution of a contract for a period not exceeding forty five (45) days after the

date of opening of the bids. The successful bidder to whom the contract has been awarded shall sign and return the

contract and other required certificates and documents in quadruplicate within ten (10) days after the date of the receipt

of the award of the contract. The successful bidder shall file certificates with the County that he has obtained and will

continue to carry workmen's compensation insurance, public and private liability and property damage insurance and

builders risk insurance in the specified amounts for the duration of the contract.

The contractor shall not commence work prior to the date of written notice from the County Engineer to

begin work and shall complete all work by calendar day October 1, 2026. Full Notice to Proceed is expected to be on

or about June 1, 2026. The County and the contractor may mutually agree to begin work on certain streets prior to the

full NTP.

Special Needs: If you have special needs addressed by the Americans with Disability Act, please notify

Purchasing Manager at (636)949-7465 at least five (5) working days prior to the bid opening.

The County hereby notifies all bidders that it will affirmatively ensure that in any contract entered into

pursuant to this advertisement, businesses owned and controlled by socially and economically disadvantaged

individuals will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, religion, creed, sex, age, ancestry, or national origin in consideration for an

award.

John Lyons, P.E.

County Engineer

PROJECT MS-26

IFB 26-009

TABLE OF CONTENTS

INFORMATION FOR BIDDERS

PROPOSAL

ESTIMATED QUANTITY BREAKDOWN

SPECIFICATIONS

General Information

Safety Program Training Requirement

Employment of Unauthorized Aliens

Alternative Materials and Methods

Construction Requirements

Public Notification

Project Submittals and Closeout

TRAFFIC HANDLING REQUIREMENTS

Work Zone Traffic Management Plan

Construction Signing Details

CONTRACT DOCUMENTS

Contract Agreement

Performance Bond

Payment and Material Bond

IB-1 thru IB-8

PROP-1 thru PROP-8

PROP-9 thruPROP-10

JS-1

JS-1 thru JS-4

JS-4 thru JS-5

JS-5

JS-5 thru JS-9

JS-9

JS-10

WZ-1 thru WZ-2

CS-1 thru CS-2

CA-1 thru CA-3

PB-1 thru PB-2

PMB-1

MICROSURFACE TREATMENT

MS-26

TOC - 1

INFORMATION FOR BIDDERS FOR

THE PLACEMENT OF MICROSURFACE TREATMENT

ON COUNTY ROADS IN ST. CHARLES COUNTY, MISSOURI

1. RECEIPT AND OPENING OF BIDS:

The County of St. Charles (herein called the "County"), invites bids on the form attached hereto,

all blanks of which must be appropriately filled in. Bids will be received by the Finance Department, in the

County Administration Building, 201 North Second Street, Room 541, St. Charles, Missouri, until 10:00

a.m. on April 7, 2026 at which time, in Room 115, all bids will be publicly opened and read aloud. The

envelopes containing the bids must be sealed, addressed to the County Highway Department c/o Finance

Department, and designated as:

"IFB 26-009: Bid for Microsurface Treatment 2026

The County may consider any bid not prepared and submitted in accordance with the provisions

hereof and may waive any informalities or reject any or all bids. Any bids may be withdrawn prior to the

above scheduled time for the opening of bids or authorized postponement thereof. Any bids received after

the time and date specified will be considered as “No Bid” and “Void” and will not be opened.

2. PREPARATION OF BID:

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be

completed, in ink or typewritten. Mistakes must be crossed out, corrections typed or written in ink, and

must be initialed by the person signing the bid. An original signature by an authorized officer of the

company in BLUE ink is required on the submitted bid. All bids will be considered final. No additions,

deletions, corrections or adjustments will be accepted after the time of bid opening.

One [1] signed original, marked as such, and one [1] signed copy must be submitted in a sealed

envelope bearing on the outside the name of the bidder, his address, the name of the project for which the

bid is submitted, and the date and time of bid opening noted in the lower left corner. If forwarded by mail,

the envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form.

3. SUBCONTRACTS:

The bidder is specifically advised that any person, firm or other party to whom it is proposed to

award a subcontract under this contract must be acceptable to the County. The bidder is also specifically

advised that no second-tier subcontracting will be permitted on this project. The successful bidder must

provide a list of proposed suppliers and subcontractors which must be accepted prior to commencing work.

4. EXECUTION OF CONTRACT:

The bidder to whom the contract has been awarded shall sign four copies of the contract,

performance bond, and payment and material bond and return them to the County within ten (10) days after

receipt of the contract. Failure to execute the contract and bonds and return them to the County within ten

(10) days after receipt of the contract shall be cause for the annulment of the contract award and the

forfeiture of the bid security to the County.

St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any amount(s) for

MICROSURFACE TREATMENT

MS-26

IB- 1

delinquent taxes, fees or licenses.

5. QUALIFICATIONS OF BIDDER:

The County may make such investigations as it deems necessary to determine the ability of the

bidder to perform the work, and the bidder shall furnish to the County, all such information and data for

this purpose as the County may request. The County reserves the right to reject any bid if the evidence

submitted by, or investigation of, such bidder fails to satisfy the County that such bidder is properly

qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Conditional bids will not be accepted.

All bidders must possess the necessary and appropriate business and/or professional licenses in

their field.

6. BID SECURITY:

Each bid must be accompanied by cash, certified check of the bidder, cashier's check or a bid bond

duly executed by the bidder as principal and having as surety thereof a surety company approved by the

County, in the amount of 5 percent of the bid. Such cash, check or bid bond will be returned to all except

the three lowest bidders within fifteen (15) days after the opening of bids, and the remaining cash, checks,

or bid bonds will be returned promptly after the County and the accepted bidder have executed the contract,

or, if no award has been made within forty-five (45) days after the date of the opening of bids, upon demand

of the bidder at any time thereafter, so long as he has not been notified of the acceptance of his bid.

7. LIQUIDATED DAMAGES:

a. FAILURE TO ENTER INTO CONTRACT:

The successful bidder, upon his failure or refusal to execute and deliver the contract and bonds

required within ten (10) days after he has received notice of the acceptance of his bid, shall forfeit to the

County as liquidated damages for such failure or refusal, the security deposited with his bid.

b. TIME OF COMPLETION:

Bidder must agree to not commence work prior to the date to be specified in written "Notice to

Proceed" from the County and to fully complete the project by October 1, 2026. Full Notice to Proceed is

expected to be on or about June 1, 2026. The County and the contractor may mutually agree to begin work

on certain streets prior to the full NTP.

If the contract work is not fully completed according to the terms of the contract within the time

limit specified, the contractor shall pay to the County, as liquidated damages, a sum equal to three hundred

($300.00) dollars per day for each calendar day until the job is 100% completed, accepted, and approved

by the Engineer. The job is not considered 100% complete until ALL ITEMS of work, including clearance

of deficiencies, are finished.

8. CONDITIONS OF WORK:

Each bidder must inform himself fully of the conditions relating to the construction of the project

and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his obligation

to furnish all material and labor necessary to carry out the provisions of his contract. Insofar as possible,

the contractor in carrying out his work must employ such methods or means so as to not cause any

interruption of or interference with the work of any other contractor.

MICROSURFACE TREATMENT

MS-26

IB- 2

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.