Project Information

Bid Title

Administrative Services for Group Dental and Vision Coverages

Issuing Agency

City of Newport News

Location

Virginia

Published Date

Jan 18, 2026

Closing Date

Feb 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-2240-3603

Original Source

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Bid Documents

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Project Description

Project ID: 26-2240-3603

Title: Administrative Services for Group Dental and Vision Coverages

Addenda: 0

Release Date: 1/16/2026

Due Date: 2/16/2026

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Administrative Services for Group Dental and Vision Coverages

Request for Proposals

Human Resources

95300 , 95348

Project ID: 26-2240-3603

Release Date: Friday, January 16, 2026

· Due Date: Monday, February 16, 2026 5:00pm

Posted Friday, January 16, 2026 3:02pm

All dates & times in Eastern Time

Draft Response No Bid28 days, 20 hours, 34 minutes

Post Information

Posted At:Fri, Jan 16, 2026 3:02 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Newport News (the “City”) is seeking proposals from qualified firms (the “Offeror” or “Contractor”) to furnish the goods and/or services described herein and proposals will be received via the City’s e-Procurement Portal, OpenGov Procurement ( https://secure.procurenow.com/portal/nnva ), to be received no later than Monday, February 16, 2026 at 5:00 pm (local prevailing time).

The purpose of this Request for Proposals (RFP) is to solicit proposals to provide administration of the group dental and group vison plans for eligible active employees, dependents, COBRA continuants and pre-65 retirees (participants) of the City of Newport News, hereinafter referred to as the City. All proposals shall be provided net of broker commissions. The City reserves the right to award to a single firm or multiple firms.

The City will consider awarding the components of this RFP independently. Therefore, Offerors may choose to provide a proposal for the following components:

1. Combined dental and vision proposals.
2. Dental only - Complete applicable sections of the RFP.
3. Vision only - Complete applicable sections of the RFP.

Background

The City of Newport News is an independent city located in southeastern Virginia, within the Hampton Roads metropolitan area. The City runs approximately 23 miles along the James River and the Hampton Roads Harbor. The City is committed to supporting the health and well-being of its workforce through sustainable, cost-effective benefit programs.

1. The current group dental plan for active employees, COBRA continuants and pre-65 retirees is administered by Delta Dental. Employees, COBRA continuants and retirees are offered one plan.
2. The current group vision plan for active employees, COBRA continuants and pre-65 retirees is administered by VSP Vision Care. Employees and COBRA continuants are offered the choice between an exam only plan and the full coverage plan. Pre-65 retirees are offered the full coverage plan only.

Timeline

Release Project Date:

January 16, 2026

Question Submission Deadline:

February 3, 2026, 1:00pm

Proposal Submission Deadline:

February 16, 2026, 5:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561110Office Administrative Services
• NAICS 621210Offices of Dentists

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