Project Information

Bid Title

PNA and/or Energey Audit for Manhattan Housing Authority

Issuing Agency

Manhattan Housing Authority

Location

Kansas

Published Date

May 7, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	PNA and/or Energey Audit for Manhattan Housing Authority
Category:	Open RFP/RFQ
Status:	Open

Publication Date/Time: 5/7/2026 12:00 AM Closing Date/Time: 6/15/2026 11:59 PM Submittal Information: estabrook@mhaks.org, oneil@mhaks.org Related Documents: MHA RFP - PNA 2026

Attachment Preview

Manhattan Housing Authority

U. S. Department of Housing and Urban Development

Physical Needs Assessment

and Energy Audit

REQUEST FOR PROPOSALS

2026

Manhattan Housing Authority MHA

REQUEST FOR PROPOSALS (RFP)

Physical Needs Assessment and Energy Audit

SOLICITATION: MHA RFP 050726

MHA RFP PNA

RFP #: 050726

PROPOSAL DEADLINE:

All proposals must be received at the following address no later than 5 p.m. MHA local time, 6/15/2026.

PROPOSAL SUBMISSION:

An original and additional copies of the proposal must be submitted in a sealed package to MHA. The package

must be clearly marked with the words “RFP Response Documents.” Or may be submitted electronically with

“RFP Response Documents” as the subject line. Send electronically to Estabrook@mhaks.org. CC:

Oneil@mhaks.org

All proposals must be received at the following address by the proposal deadline stated above:

AARON ESTABROOK

OFFICE OF PROCUREMENT

MANHATTAN HOUSING AUTHORITY

PO Box 1024

Manhattan, Kansas 66505

oneil@mhaks.org, estabrook@mhaks.org

All responses submitted are subject to these instructions and the Instructions to the Offerors, Non-

Construction form HUD 5369-B, contained in Appendix 2.

MHA reserves the right to reject any or all proposals for cause and to waive any informality in the submission

process if it is in the public interest to do so.

During the period between issuance of this RFP and the proposed due date, no oral interpretation of the RFP’s

requirements will be given to any prospective Offeror. Requests for interpretation (and other questions)

must be made in writing at least 7 days before the submission due date and time to:

AARON ESTABROOK, EXECUTIVE DIRECTOR

OFFICE OF PROCUREMENT

MANHATTAN HOUSING AUTHORITY

PO Box 1024

Manhattan, Kansas 66505

oneil@mhaks.org, estabrook@mhaks.org

During the period of advertisement for this RFP, MHA may wish to amend, add to, or delete from the contents

of this RFP. In such situations, MHA will issue an addendum to the RFP setting forth the nature of the

modification. All addenda will be posted on the MHA website at www.MHAKS.com or distributed to the

prospective vendors, if known, via email method.

MANHATTAN HOUSING AUTHORITY

Page 2 of 15

Physical Needs Assessment and Energy Audit

RFP

Table of Contents

MHA RFP PNA

RFP #: 050726

PART I. Introduction and Overview

PART II. Scope of Services:

Physical Needs Assessment

Energy Audit

PART III. Qualifications

PART IV. Proposal Submission

PART V. Evaluation and Selection

PART VI. Other Relevant Information

Appendices:

Appendix 1: List of Properties Covered by the RFP

Appendix 2: Form HUD 5369-B. Instructions to Offerors − Non-Construction

Appendix 3: Form HUD 5370-C. General Conditions for Non-Construction Contracts, Section I

Appendix 4: Cost Proposal

Appendix 5: Section 3 Certification

MANHATTAN HOUSING AUTHORITY

Page 3 of 15

MHA RFP PNA

RFP #: 050726

Part I. Introduction and Overview

MHA is a municipal agency created under the laws of the State of Kansas. Its mission is to provide decent,

safe, and sanitary housing for low-income families. MHA receives funding from the U.S. Department of

Housing and Urban Development (HUD) for the operation and modernization of low-income public housing

owned by the Housing Authority.

HUD regulations require PHAs to undertake a Physical Needs Assessment (PNA) and an Energy Audit (EA)

once every 5 years.

3.4. Deliverables and Timeframe, the Contractor will be required to assist the Housing Authority in

successfully submitting the data to HUD and provide an XML format.

HUD does not provide software for conducting the EA. Instead, the EA must be performed in a format of the

Contractor’s choosing, in accordance with the requirements listed at 24 CFR Part 965.302. This RFP allows

the option for including the ASHRAE Level II audit as part of a combined solicitation.

The results of the EA should be loaded into and included in the PNA in accordance with the HUD PNA user

guide.

MHA is seeking a professional consultant to undertake and complete the following according to HUD

requirements and protocols, and including any supplemental services the PHA may request herein:

• PNA,

• Energy Audit, or

• Combined (PNA and EA).

MANHATTAN HOUSING AUTHORITY

Page 4 of 15

MHA RFP PNA

RFP #: 050726

Part II. Scope of Services

1. General Overview

1.1. MHA hereby requests proposals from qualified firms and individuals to perform both a PNA and an

EA in accordance with all current HUD regulations, the HUD PNA software (“tool”), forms, user guide, and

other guidance as may be issued HUD from time to time.

1.2. The PNA and the EA will reflect 20% units in 5 projects from the MHA portfolio as identified in

Appendix 1 of this RFP. The projects in Appendix 1 that are the subject of the PNA and EA are to include

both dwelling and non-dwelling spaces and buildings as well as roads and parking areas contained within

each project.

1.3. Appendix 1 contains a list of all properties, by project, with date of construction, total number of

units, and (separately) number of public housing Annual Contributions Contract (ACC) units, and

including a listing of other community facilities to be included in the assessment.

1.4. Appendix 1 also identifies, if applicable, any mixed-finance properties that contain public housing

ACC units that are to be included in the PNA.

1.5. The results of the PNA and EA will provide MHA with data to make both long- and short-term

strategic decisions on its physical inventory and assist in obtaining financing.

2. Physical Needs Assessment (PNA) Scope of Work/Technical Specifications

The MANHATTAN HOUSING AUTHORITY is seeking proposals from qualified and licensed entities to provide

the following detailed services:

2.1. General Requirements: In accordance with the PNA User Guide, and the Public Housing and

Modernization Standards Handbook 7485.2. The Energy Audit and PNA will be conducted in accordance

with 24 CFR 905.300, 24 CFR Part 965.302, and energy codes. The selected Contractor will provide a full

range of services including evaluating the existing conditions of the housing stock based upon a

representative sample selection of buildings, units, common areas, and other MANHATTAN HOUSING

AUTHORITY physical facilities. The assessment will identify energy conservation measures and the cost-

savings that result from implementing the measures, thereby reducing operating costs. All identified

physical improvements will meet or exceed HUD mandatory standards, and those established by local

and state health, safety, and building codes. At a minimum, the goal of the PNA is to identify and provide a

description of all physical improvements that will be required to bring the property back to a level

comparable with “as-built,” to the degree reasonably possible based on available components and

building age. The effort should provide the MANHATTAN HOUSING AUTHORITY with the information

necessary to ensure long-term physical viability and in a manner suitable for planning and budgeting

purposes. Data shall be in a format suitable for HUD reporting requirements.

2.1.1. Generally, identify deficient conditions, such as those that result from deferred maintenance,

and building and life safety code noncompliance or obsolescence issues.

2.1.2. Perform interviews and review existing property documentation with knowledgeable

MANHATTAN HOUSING AUTHORITY staff, including building plans, building histories, prior

assessments and energy audits, maintenance records, and Real Estate Assessment Center (REAC)

scores of each development.

2.1.3. Identify all development components that will be part of the assessment.

MANHATTAN HOUSING AUTHORITY

Page 5 of 15

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541990All Other Professional, Scientific, and Technical Services

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