Project Information

Bid Title

IFB-25-26-046-Asbestos Abatement & Demolition 6-Properties

Issuing Agency

City of Danville

Location

Virginia

Published Date

Dec 4, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-046

Original Source

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Bid Documents

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Project Description

Bid Number:	25-26-046
Bid Title:	IFB-25-26-046-Asbestos Abatement & Demolition 6-Properties
Category:	Construction Services Bids
Status:	Open

Description: IFB-25-26-046 "Asbestos Abatement and Demolition-6 Properties" Pre-Bid: Walk Thru- Thursday December 18,2025 at 9:00PM The walk-thru will be in this order: 880 Grove St                                     December 18, 2025 @ 9:00 AM 1023 Stokes St 114 Walters Mill Rd 720 Edmonds St 799 Holland Rd 1533 Washington St (FRONT PORCH ONLY) Last Day for Questions: Tuesday December 30,2025 by 5:00PM Bid Closing Date: Tuesday January 6,2026 at 11:00AM Publication Date/Time: 12/4/2025 12:00 AM Closing Date/Time: 1/6/2026 11:00 AM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone: 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: 25-26-046-AA-Demo-Post-Final Post 12-04-2025

Attachment Preview

Bid No.

Title:

INVITATION FOR BID

IFB 25-26-046

“Asbestos Abatement and Demolition- 6 Properties “

Pre-Bid Meeting:

A Walk -thru will be on Thursday December 18,2025 at 9:00 AM.

See Scope of Work for locations.

Last Day for Questions: Questions may be submitted in writing via email to:

purchasing@danvilleva.gov until 5:00 PM on

Tuesday December 30,2025

Bid Closing Date:

Sealed Bids shall be accepted no later than

Tuesday January 6,2026 at 11:00AM at the

Purchasing Department, 427 Patton Street

Room 304, Danville, VA 24541 or

electronically at: www.eva.virginia.gov

Direct Inquiries to:

Carol Henley, Director of Purchasing

(434) 799-6528

Email: purchasing@danvilleva.gov

City Project Representative: Seth Hawker, Property Maintenance

Official, 434-799-5260 ext. 2493

Email: hawkesr@danvilleva.gov

TABLE OF CONTENTS

1.0

General Conditions

2.0

Scope of Work

3.0

Supplemental Conditions

4.0

Asbestos Assessments

5.0

Bid Forms

IFB 25-26-046

“Asbestos Abatement and Demolition-6 Properties”

1.0 GENERAL CONDITIONS

1.1 Intent: To secure a qualified contractor to perform Asbestos Abatement and Demolition work for

five properties as described in Section 2 Scope of Work.

1.2 Sealed bids must be received in the Purchasing office no later

Tuesday January 6,2026 at 11:00AM

Bids may be submitted electronically on eVA at www.eva.virginia.gov

E- mailed or hand delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.3 Walk-Thru: Thursday December 18,2025 at 9:00AM See Scope of Work for additional

Information.

1.4 Bid Inquiries: The last day for questions will be Thursday December 30,2025 at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

1.5 Bonds: 5% Bid bond; 100% performance and payment bonds on any bid exceeding

$50,000.00

1.6 Time of Completion: Notice to Proceed to include Final Date of Completion

1.7 Liquidated Damages: $250.00

1.9 Owner’s Representative: Seth Hawker, Property Maintenance Official

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

1.11 Retainage/Escrow: Five percent (5%) retainage will be withheld from each invoice until

final completion and acceptance of the contract work.

2.0 Scope of Work

25-26-046-Asbestos Abatement and Demolition-6 Properties Scope of Work.pdf

3.0 Supplemental Conditions

3.1 Compliance: The Contractor shall comply with the provisions of the following: The City of

Danville’s “Standard Requirements & Instructions for Bidding”, Version 3.0, dated July 1, 2025.

Copies may be obtained from the Purchasing Office or by downloading from the City’s website

“Finance Department, Purchasing Division

IFB 25-26-046

“Asbestos Abatement and Demolition-6 Properties”

3.2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. The City reserves the right to reject any or all offers and to waive informalities and

minor irregularities in offers received.

C. The award will be made to the proposal conforming to the IFB and will be most

advantageous to the City.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary, modifying each and

every invitation to bid, purchase order or other award issued by the City of Danville. In the

discharge of these responsibilities, the Director of Purchasing may be assisted by assigned

buyers. No other City officer or employee is authorized to order supplies or services, enter

into purchase negotiations, or in any way obligate the government of the City of Danville for

any indebtedness. Any purchases contrary to these provisions and authorities shall be void

and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is

governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies

of the Procurement Code may be obtained by writing the City of Danville Purchasing

Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the

City’s website, Finance Department, Purchasing Division. The City of Danville does not

discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each bidder must

choose only one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped bid will be the only bid accepted and evaluated. No bid may

be considered if received after the time shown on the title page. The allowable methods for

submitting are electronic and paper submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be

submitted on the forms issued. Unsigned or qualified bids will not be accepted. Envelopes

must be sealed and marked in the lower left-hand corner and submitted to the office

indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their bids electronically must

ensure that they are registered on eVA at www.eva.virginia.gov . Bids can be found under

the Business Opportunities Tab > Virginia Business Opportunities (VBO). Search

IFB 25-26-046. When addenda are issued, suppliers that have submitted an electronic

response will have to RESUBMIT their response to the latest version of the

solicitation.

IFB 25-26-046

“Asbestos Abatement and Demolition-6 Properties”

D. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other changes must

be initialed by the person signing the bid.

E. Suppliers must be registered in eVA if the local public body is:

1. Accepting electronic AND paper responses

2. Awarding to a supplier that has submitted a paper response

3. Posting award actions in eVA

There is no cost for eVA registration

F. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability partnership

shall be authorized to transact business in the Commonwealth as a domestic or foreign

business entity if so required by Virginia Title 13.1 or Title 50 or as otherwise required by law.

A Contactor organized or authorized to transact business in the Commonwealth pursuant to

Virginia Title 13.1 or Title 50 shall include in its bid or proposal the identification number

issued to it by the State Corporation Commission. Any bidder or offeror that is not required to

be authorized to transact business in the Commonwealth as a foreign business entity under

Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a

statement describing why the bidder or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the proposed work.

Failure on the part of any Bidder to carry out previous contracts satisfactorily, or lack of experience

or equipment necessary for the satisfactory and timely completion of this Project, may be deemed

sufficient cause for disqualification of said Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and professional completion

of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is altered, or if

any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or irregularities of

any kind which make the proposal incomplete, indefinite, or otherwise ambiguous.

3. If the bid does not contain a unit price for each pay item listed in the proposal.

4. If the bid contains unit prices that are obviously unbalanced.

5. If the bid is not accompanied by the proposal guaranty specified by the City.

IFB 25-26-046

“Asbestos Abatement and Demolition-6 Properties”

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction or

maintenance of public highways, may withdraw his bid from consideration, if the price bid was

substantially lower than the other bids due solely to a mistake therein, provided the bid was

submitted in good faith and the mistake was a clerical mistake, as opposed to a judgment mistake,

and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of

work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic

error or unintentional omission can be clearly shown by objective evidence drawn from inspection of

original work papers, documents, and materials used in the preparation of the bid sought to be

withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within

two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the following

reasons:

1. Submitting more than one proposal from the same partnership, firm, or corporation under

the same or different name.

2. Evidence of collusion among bidders. Bidders participating in such collusion shall be

disqualified as bidders for any future work of the City until any such participating bidder has been

reinstated by the City as a qualified bidder.

3. If the bidder is considered to be in “default” for any reason.

3.6 Bids Binding 90 Days:

Unless otherwise specified, all formal bids submitted shall be binding for ninety (90) calendar

days following bid-opening date.

3.7 Cleanup:

A. The Contractor at all times shall keep the premises free from accumulation of waste

materials or rubbish caused by his operations. At the completion of the work, he shall remove all his

waste materials and rubbish from and about the project as well as all his tools, construction

equipment, machinery, and surplus materials.

B. If the Contractor fails to clean up at the completion of the work, the City may do so and the

cost thereof shall be charged to the Contractor.

3.8 Control of Work:

A. On all questions relating to quantities, the acceptability of materials and equipment, or

work, and the interpretation of the Contract Documents, the decision of the Project Manager are final

and binding and shall be precedent to any payment under the contract.

B. All work and material are subject to the inspection and approval of the Project Manager.

Any work done without proper inspection will be subject to rejection. Inspection of the work shall not

relieve the Contractor of the obligation to fulfill all conditions of the contract. The Project Manager

may require the Contractor to remove from the work any employee, as the Project Manager may

deem incompetent, careless or insubordinate.

Commodity Codes

• NAICS 238910Site Preparation Contractors
• NAICS 562910Remediation Services

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