Project Information

Bid Title

BGR Project Manager/Engineer

Issuing Agency

City of Bangor

Location

Maine

Published Date

Dec 16, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Ref. #

P26-18

Original Source

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Project Description

Bid Number:	P26-18
Bid Title:	BGR Project Manager/Engineer
Category:	Consulting & Professional Services
Status:	Open

Description: The City of Bangor (City) invites interested parties to submit a written proposal for this Request for Qualifications (RFQ). This process intends to procure an individual or firm to provide project management services at Bangor International Airport (BGR) for an estimated period of six (6) months. Publication Date/Time: 12/15/2025 12:00 AM Publication Information: Public Closing Date/Time: 12/31/2025 2:00 PM Submittal Information: Email bids@bangormaine.gov; Mailing 73 Harlow St., Bangor, ME 04401 Bid Opening Information: Public Addendum Date/Time: 12/24/2025 Related Documents: P26-18 BGR Project Manager- RFQ

Attachment Preview

497424

Issue Date: December 15, 2025

Request for Qualifications (RFQ)

BGR Project Manager/Engineer

Proposal No. P26-18

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor (City) invites interested parties to submit a written proposal for this

Request for Qualifications (RFQ). This process intends to procure an individual or firm to

provide project management services at Bangor International Airport (BGR) for an estimated

period of six (6) months. The individual must be a qualified engineer. Work schedule may not

exceed forty (40) hours per week.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s

website. By submitting a response to this solicitation, the Proposer accepts the responsibility

for downloading, reading, and bidding by the terms and conditions set forth in the City’s

“General Information for Vendors.”

In your proposal, please specify whether you currently have, or are in the process of

developing, a domestic violence policy. If you do not have such a policy, let us know if you

would like to receive a copy of the City of Bangor's policy as a reference.

Table 1 RFQ Event Schedule

Event

Questions Due

Question

response/Final

Addendum

Bids Due

Bid Opening

Bid hold

Date

Dec 19, 2025

Dec 24, 2025

Dec 31, 2025

Dec 31, 2025

Time

4:30 PM

4:30 PM

2:00 PM

2:00 PM

Comments

Bids@bangormaine.gov

www.bangormaine.gov/bids

Listed in Section III

90 Days

P26-18

Page 1 of 7

BGR Project Manager/Engineer

III. Submission

For consideration, submit the proposal Bid Form (page 7) and all materials requested in

Section X. Statement of Qualifications electronically or in an envelope via submission

methods listed below. The envelope or subject line must be clearly marked as "Proposal No.

P26-18 BGR Project Manager/Engineer."

Submissions must be received by 2:00 PM on Wednesday, December 31, 2025.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME

04401 (items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow

Street, Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. P26-18: BGR Project Manager/Engineer.”

Proposals will be publicly opened at the time stated above in the Paul Bunyan Room (first

floor by the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible

after the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 PM,

Friday, December 19, 2025.

The city will provide a response by 4:30 PM on Wednesday, December 24, 2025. This

response will be in the form of an addendum, accessible on the City's website. Notifications

will be sent to those who have signed up to receive notifications at

www.bangormaine.gov/bids through NotifyME. Notifications will be sent when new addenda

are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be

received by the Purchasing Department before the submittal deadline. Any proposal, portion

of a proposal, or requested proposal revision received at the City Purchasing Department

after the time and date specified will be returned to the Proposer unopened or, if by electronic

submission, deleted without being opened.

P26-18

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BGR Project Manager/Engineer

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of

opening. All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in

writing. All costs associated with the withdrawal (i.e., mailing fees) will be borne by the

Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in

proposals, or accept a higher-cost proposal if it is deemed to be in the best interest of the

City. The City also reserves the right to request clarification of any details from the successful

Proposer. The evaluation of proposals and determination of the award will be at the discretion

of the City and its judgment shall be final and without right of recourse by any Proposer.

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price.

Upon request, a tax exemption certificate for the City of Bangor shall be furnished to

the successful Proposer.

B. Statement of Qualifications: The statement of qualification must include all sections

and be returned with the proposal to be considered responsive.

C. Required Insurance: Proposers are required to maintain the following insurance

policies throughout the life of the project and name the City of Bangor as an additional

insured where applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile

Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit

per accident

$1,000,000 combined single limit

$2,000,000 aggregate

$1,000,000 combined single limit

$2,000,000 aggregate

IX. Project Summary

The Airport is experiencing a time of rapid growth and construction. Two construction projects

are mobilized at the domestic and international terminals with a number of capital upgrade

or expansion projects affecting the same buildings in various stages of planning, design, and

deployment. These include bathroom refitting, heating system updates, and other facility

related projects.

P26-18

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BGR Project Manager/Engineer

The City requests interested parties to identify an individual or team to support the Airport by

providing a project manager with support resources to augment the Airport staff efforts for a

period of six (6) months. The City reserves the option to extend the agreement for an

additional period not to exceed three (3) months.

Services requested of the selected party include project management for projects under

construction, bid and implementation for projects under planning, and oversight of other small

projects at the Airport. The position will include project management activities including

conducting and attending in person meetings at multiple locations on the Airport, conduct

construction site visits, reading construction plans, updating weekly reports, and tracking

project expenses. The successful candidate should have experience in project management,

construction administration, engineering, or similar. The preferred candidate will have

experience and capacity to quickly and smoothly support existing construction projects

subject to federal grant assurances and experience with federal grant funded projects.

X. Statement of Qualifications

Submittals must be clear and concise, organized as indicated below, and with all identified

requirements listed. Include only the information requested or directly related to the

requested information in each subsection. If you feel additional information is necessary to

support your qualifications, you may include it at the end of the required information labeled

as “Supporting Data”.

In addition to the requirements below, other factors will be considered including competence

in report preparation, on-site engineering supervision and project cost control.

To be considered, please submit the following information:

A. Title Page: 1 page maximum

1. The name of this RFQ (P26-18 - BGR Project Manager”).

2. The primary contact person of the Proposer’s team, including name,

phone number, and email address. This person shall be the primary point

of contact for all matters pertaining to this RFQ.

B. Cover Letter: 1 page maximum

1. Include an introductory cover letter signed by a duly authorized

representative of the Proposer.

C. Firm Information: 4 pages maximum

1. Identify the individual or team and include basic information about

each individual, including name, location, number of years of experience,

and key areas of specialty.

2. Include an overall organizational chart.

D. Qualifications and Experience: 1 page maximum

P26-18

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BGR Project Manager/Engineer

1. Provide relevant project information demonstrating previous

experience related to performing projects of similar scope. Previous

experience with Airports of similar size and function is highly desired.

2. Project examples to include:

i. Client organization name and location.

ii. Service provided and date(s) of service.

iii. A narrative description of the project goals, overall scope, and

outcome(s).

iv. Additional project samples of work products for similar projects

may be included by reference if desired.

E. Statement of Availability: 1 page maximum

Provide sufficient information to demonstrate the availability of proposed staff for

the duration of the project (e.g., percentage of total billable time available over

the course of the project).

F. References:

Provide three (3) references of previous projects for which you have provided

similar services within the past five (5) years.

G. Bid form

XI. Evaluation of Qualifications and Award

The evaluation of qualifications will involve:

A. Selection Committee

1. Will review the qualifications and cost proposal, and shall select, in order of

preference and based on the criteria established below, the Proposer deemed to

be the most qualified to provide the services required. Qualifications will be

considered before cost but cost may be used as a determining factor.

2. Will consist of at least three (3) officials of the Bangor International Airport, City of

Bangor.

3. The Committee’s recommendation will be final, subject only to the ratification by

the Bangor City Council.

B. The awarded Proposer shall not participate directly or indirectly in the discrimination

prohibited by 49 C.F.R. Section 21.5, including employment practices when the

contact covers a program set forth in the regulations

P26-18

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BGR Project Manager/Engineer

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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