Project Information

Bid Title

RFQ 26-010-63 CE&I Services Proposal for Improvements to Hacks Cross Rd from Shelby Dr to Stateline Rd

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Nov 7, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:

RFQ 26-010-63 CE&I Services Proposal for Improvements to Hacks Cross Rd from Shelby Dr to Stateline Rd

Category:

Roads and Bridges

Status:

Open

Publish Date:

Friday, November 7, 2025 - 8:00am

Close Date:

12/08/2025 - 2:00pm

Contact Person:

Christina Lemartin

[X]

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Name/Business Name *

Email Address *

Phone Number *

Bid Title

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Business Hours:

8:00am - 4:30pm

Related Documents:

RFQ 26-010-63 CEI Proposal for Improvements to Hacks Cross Road.pdf

Copy of RFQ 26-010-63 VENDOR SCORING FILE.xlsx

RFQ 26-010-63 Proposal Response Cover Sheet.pdf

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Shelby County

Tennessee

Lee Harris, Mayor

Request for Qualifications

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: 7 November 2025

Due: 8 December 2025 no later than 2:00 P.M. (Central Standard Time)

RFQ # 26-010-63

Construction Engineering and Inspection Services (CE&I) Proposal

For Improvements to Hacks Cross Road From Shelby Drive to Stateline

Road

(Roads, Bridges and Engineering Department)

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and

qualified companies or professionals to provide Construction Engineering and Inspection Services.

Information regarding this formal bid is located on the County’s website at www.shelbycountytn.gov.

At the top of the home page, click on the dropdown box under “Business”, click on “Purchasing” and

“Bids” to locate the name of the above-described formal bid. Link: https://bids.shelbycountytn.gov/

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IMPORTANT NOTES:

MANDATORY INFORMATION and FORMS – To properly respond and prepare your

proposal response, please make sure you pay close attention to all mandatory

information/forms requested, including signing and attaching all forms as required. This bid

clearly documents and outlines the format and what information is required at the time of

proposal submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The

Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendors

are to enter their information only where yellow cells, are on those 2 yellow tabs. Vendor to

submit with your proposal (both Printed and Digital formats). The Excel files must be submitted

on two (2) separate USB devices.

Sincerely,

Original Signature on File

Christina Le Martin, Buyer

Shelby County Government

Purchasing Department

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TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

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I. INTRODUCTION

Shelby County Government, (the “County”), is soliciting proposals from interested and

qualified Vendors to provide Construction Engineering and Inspection Services (CE&I) for

the Hacks Cross Road Improvement Project (the “Goods and/or Services”). This project is

being funded through the federal Surface Transportation Block Grant (STBG) Program.

Shelby County is managing the project through the Tennessee Department of Transportation’s

(TDOT) Local Programs Development Office (LPDO). The improvements include widening

of Hacks Cross Road from existing two lanes to a new 7-lane section from Shelby Drive to

Stateline Road and modifications to traffic signals at Holmes Road and Stateline Road. This

Request for Qualifications (“RFQ”) is being released to invite interested and qualified

Vendors to prepare and submit proposals in accordance with the instructions provided where

the successful proposer(s) will be selected and invited to enter into a contractual relationship

with Shelby County for the Goods and/or Services outlined in this RFQ, and per proposal(s)

received.

In this RFQ, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are

used interchangeably unless the context indicates otherwise.

All specifications are part of this bid and general terms and conditions (as outlined in the

Terms of this bid). They shall become a part of and be included in any contract/purchase

order/systems contract resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service

provider, and are only for the purpose of indicating generally the type of work required of said

bid. Any responsible Bidder who considers these specifications to be of a non-competitive

nature should immediately contact the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide

justifications for ALL below minimal requirements.

The information requested below is to be answered directly in the scorecard

Excel file by all Vendors, and submitted as part of your proposal (both Printed

and Digital formats).

1. Provide all appropriate Licenses and Certifications required in the State of Tennessee

to provide the goods and/or perform the Services required. Provide a copy of your

current Shelby County Business License (if the business is located in Shelby County,

TN).

2. Must provide active Business Registration Number(s) and Vendor number, or your

applications are “in” the EOC system and the Purchasing system for processing (refer

to details outlined below) – please list all your Shelby County active BRNs .

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3. Adherence to all provisions of Title VI requirements – please attest, and provide

proof/documentation if necessary.

4. Independent Vendors (sole proprietors) must adhere to State of Tennessee Public

Chapter No. 436, known as the “Tennessee Lawful Employment Act” (effective date

of 01/01/12) – please provide proof and documentation of employment eligibility

(driver’s license…); Otherwise mention you are NOT an Independent Vendors (sole

proprietors).

5. FORM – Drug-Free Workplace Affidavit must be completed, signed, and notarized

with your bid/proposal – even if less than 5 employees.

6. Must attest to a minimum of five (5) years of experience providing the goods and/or

performing the services described in this bid.

7. All Vendors and their employees must comply with the applicable state licensing law

requirements including but not limited to Tennessee Code Annotated Title 62, Chapter

2 (Architects, Engineers, and Landscape Architects) – please attest, and provide

proof/documentation if necessary.

8. ELIGIBILITY –

a. All Vendors must register with the System for Award Management at

www.SAM.gov and have no active exclusions. Vendors must provide a screen

shot documenting registration and lack of exclusions with their proposal.

b. All Vendors must be on the TDOT certified list of preapproved consultants with

supporting documentation provided with their proposal.

9. All Vendors must provide a Letter of Interest and Statement of Qualifications,

reference Section VII.F.

Shelby County BRN and Vendor numbers

Please be advised, references and instructions regarding the Equal Opportunity

Compliance Office (EOC) are subject to change. In the event there is a change prior to the

conclusion of the solicitation, the instructions will be updated. The current registration

process will continue until further notice.

As a part of doing business with Shelby County Government (SCG), each individual, company,

or organization is required to have active BRN and Vendor numbers before starting to provide

goods/services to SCG.

 To obtain an SCG Business Registration Number (as well as LOSB, if applicable)

and the SCG Vendor number, please submit an online application, as described

below. The EOC and Vendor applications are combined.

Online Application Process

Go to: https://apps.shelbycountytn.gov/EOCPublic/

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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