Project Information

Bid Title

Brownfield Assessment RFP (pdf)

Issuing Agency

Town of East Lyme

Location

Connecticut

Published Date

Mar 18, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Brownfield Assessment RFP (pdf)

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REQUEST FOR PROPOSALS

For

State of Connecticut Department of Economic and

Community Development (DECD)

Municipal Brownfield Grant Program:

Town of East Lyme, Old Town Police Department

Assessment (DECD Round 21AO Grant)

278 Main Street (Route 156)

Niantic, Connecticut

Daniel R. Cunningham, First Selectman

March 11, 2026

By

Town of East Lyme Engineering

Department

108 Pennsylvania Ave.

Niantic, CT 06357

(860) 691-4112

Town of East Lyme, Old Town Police Department Assessment (DECD Round 21AO Grant)

The Town of East Lyme is requesting proposals for a brownfield assessment of the old town police

station located at 278 Main Street (Route 156), Niantic, CT 06357.

Sealed proposals for the project will be received by the Town of East Lyme, Connecticut at the East

Lyme Town Hall Engineering Office, 108 Pennsylvania Avenue, until 2:00 p.m., Tuesday, April 21,

2026. Any questions must be submitted via e-mail by April 10, 2026 as we will share any applicable

responses to requests for information by April 15, 2026

Please provide a proposal to the Town of East Lyme Engineering Department (PO Box 519, 108

Pennsylvania Avenue, Niantic, CT 06357) clearly labeled with the title of the proposal “Town of East

Lyme, Old Town Police Department Assessment (DECD Round 21AO Grant)”, your firm name,

contact information and the RFP submission deadline.

A Pre-Bid Site Meeting will occur on Tuesday April 7, 2026 at 10 am the project site. The Town

reserves the right to disqualify any bid from a firm not represented at the Pre-Bid Site Meeting.

TOWN OF EAST LYME IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration and not be discriminated against on the

grounds of race, color, religion, sex, national origin, age, or disability.

MBE/WBE & SBE’s are encouraged to bid.

PART 1 - INSTRUCTIONS TO BIDDERS

1. Each bidder’s proposal shall include, completed in full, Proposal Submission Checklist

(including all required documents on list), and any other specification pages requiring vendor

response shall be enclosed in an envelope which shall be sealed and clearly labeled with the

words “Town of East Lyme, Old Town Police Department Assessment (DECD Round

21AO Grant)” with firm name and contact information, in order to guard against premature

opening of the bid.

2. Addendums posted on this project & inclusion of the addendums with the bid package may be

required. Addendums and notice of requirements will be posted on the Town’s website. To be

on a bidders list email aklose@eltownhall.com. To ensure inclusion on the bidders list for

communications related to the bid, request a response email.

3. Proposals may be withdrawn prior to the time set for receiving proposals, but may not be re-

filed after they have been withdrawn. Proposals received later than the time and date specified

shall not be considered.

4. Bidders need to provide a minimum of three references of previous/current contracts on

projects of similar scope.

5. Standard Form SF330 must be submitted as part of your statement of qualifications.

6. Proposals must be made out and signed in the name of the person or business entity which

shall perform the work, and if a corporation, it must be fully and properly executed by a person

authorized to act on behalf of the corporation.

7. An hourly rate/expense schedule must be provided, per DECD OBRD guidelines the bidder’s

rates schedule must remain fixed for the duration of the project.

8. Subcontractor markup should be 5% or less.

9. Goods and services provided to the Town of East Lyme are exempt from Federal Excise Taxes

and the Sale and Use Tax of the State of Connecticut.

10. The Town of East Lyme reserves the right to reject any or all proposals, and to waive

informalities or technical defects within State of Connecticut governing regulations.

11. If requested by the Contractor, a percentage of the Contract may be paid monthly at the

discretion of the Deputy Public Works Director to an equivalent percentage of work performed.

Upon completion of the project, the contractor shall submit a statement (minus any applicable

retainage) for payment which shall be paid within ten (10) days after approval by the First

Selectman or his/her agent and following receipt of all lien waivers (as applicable). Acceptance

of such payment by the contractor shall constitute a release of all claims against the Town

arising under or by virtue of this contract except such claims, if any, as may be specifically

exempted from the operations of the release by the contractor in his statement for payment.

12. Prior to final payment, the contractor shall provide the Town with lien waivers verifying

payment to all subcontractors for amounts due, whether for labor performed or materials

furnished, when either is associated with this contract.

13. Insurance Requirements: The successful bidder shall secure and maintain general liability

insurance covering injury, death and/or property damage which may arise from performance of

work under this contract in the amount of at least:

1. Commercial General Liability:

• General Aggregate: $2,000,000

• Products/Completed Operations Aggregate: $2,000,000

• Each Occurrence: $1,000,000

2. Automobile Liability:

• Each Accident: $1,000,000

3. Excess (umbrella Liability) Liability: $5,000,000

4. Workers’ Compensation and Employer’s Liability:

• Statutory Workers Compensation

• $1,000,000 each accident / $1,000,000 disease-policy limit / $1,000,000 disease-each

employee

The Contractor shall designate the Town of East Lyme and the State of Connecticut as additional

insureds for general liability and products-completed operations hazard, auto liability, excess liability,

employer’s liability, professional liability, and pollution liability. The successful bidder shall furnish the

Town with proof of the required insurance and coverage limits. The provisions of these requirements

shall apply to and be incorporated into any subcontracts regarding this project between the successful

bidder and his subcontractors.

14. Indemnification: The successful bidder shall indemnify and hold harmless the Town against any

liability arising out of negligent acts, errors, or omissions of the bidder, his employees or agents.

The Contractor shall indemnify and hold harmless the Town against any and all damages to

property or injuries to or death of any person or persons, including property and employees or

agents of the Town and shall defend suits, actions or proceedings of any kind or nature including

workmen’s compensation claims, of or by anyone whomsoever in any way resulting from or arising

out of the operations of the contractor. Insurance coverage specified herein constitutes the

minimum requirements and said requirements shall in no way lessen or limit the liability of the

Contractor under the terms of the contract. The Contractor shall procure and maintain, at his own

cost and expense, any additional kinds and amount of insurance which in his own judgment, may

be necessary for his proper protection in the execution of his work. The Contractor agrees to well

and truly save and indemnify and hold harmless the Town of East Lyme against all liability,

judgments, costs and expenses which may in any way come against the Town or which may in any

way result from carelessness, omission or neglect of the Contractor or its agent, employees or

workmen in any way arising or resulting from the operation in connection herewith.

In addition to the Contractor’s obligation to indemnify the Town, the Contractor specifically

acknowledges and agrees that it has an immediate and independent obligation to defend the

Town from any claim which actually or potentially falls within this indemnification provision, even

if the allegations are or may be groundless, false or fraudulent; such obligation arises at the time

such claim is given to the Contractor by the Town and continues at all times thereafter through

disposition of the claim. The Contractor’s insurance policies will respond on a primary and

noncontributory basis; that they are primary and will not seek contribution from any other

insurance available to the additional insured. The Contractor waives their right to recovery and

waives their right to subrogate in favor of the Town of East Lyme.

PART 2 - PROPOSAL SUBMISSION CHECKLIST

The following is a checklist of required documents to be completed, included and submitted

to the East Lyme Engineering Department as part of the Bidder’s proposal:

❑ STANDARD FORM(S) SF330 (STATEMENT OF QUALIFICATIONS)

❑ PROJECT REFERENCES

❑ PROOF OF INSURANCE (CERTIFICATE)

❑ PROPOSAL FORM(S) OR PACKAGE

Commodity Codes

• NAICS 541620Environmental Consulting Services

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