Project Information

Bid Title

RFP - Winter Jackets

Issuing Agency

State of Vermont

Location

Vermont

Published Date

Mar 25, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
RFP - Winter Jackets	04/01/2026 04:30PM		04/15/2026 04:30PM

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR PROPOSAL

Winter Jackets

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

SAMPLE DUE BY

March 25, 2026

April 1, 2026 – 4:30 PM (EST)

April 15, 2026 – 4:30 PM (EST)

April 23, 2026 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

AND

https://vtbuys.suppliers.vermont.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2f

homepage

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Edo Francisco, State Purchasing Agent II

SOV.ThePathForward@vermont.gov

E-MAIL SUBJECT LINE:

Winter Jackets

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP), the Office of Purchasing &

Contracting (hereinafter, the “State”), on behalf of the Vermont State Police (VSP), is seeking to establish

contracts with one or more companies to provide winter jackets.

1.1.1.ADDITIONAL PURCHASERS: In the Certificate of Compliance attached to this solicitation bidders

are required to indicate whether political subdivisions and independent colleges of the State may

participate in the awarded contract at the same prices, terms and conditions.

1.2. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of two (2) years

with an option to renew for up to three (3) additional twelve-month periods. The State anticipates the start

date for such contract(s) will be May 1, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.4. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.

1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.6. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.7. CONTRACT QUANTITY: Any quantities stated in the detailed requirements of this solicitation are

estimates only based on prior usage, and are annual quantities, unless otherwise stated. Actual

purchases may be higher or lower depending on the State’s needs.

1.8. SOURCE OF FUNDS: Federal funds will not be used.

1.9. If a bidder requires assistance in preparing their proposal or needs guidance on socioeconomic

certifications, the bidder may contact the VT APEX Accelerator. The APEX Accelerator specializes in

helping small businesses navigate the documentation associated with State and Federal procurement.

Their website is: http://apex.vermont.gov

2. DETAILED REQUIREMENTS: The Office of Purchasing & Contracting (hereinafter, the “State”), on behalf of

the Vermont State Police (VSP), is seeking to establish contracts with one or more companies to provide winter

jackets for VSP troopers.

2.1. OUTER JACKET Specifications

The outer jacket must include the following:

• The jacket must be forest green in color with black shoulder and sleeve accents. Shoulder and sleeve

accents shall be constructed of abrasion-resistant fabric to reduce wear. Shoulders must include epaulets.

• The fabric shall be waterproof and breathable and shall include approximately 40 grams of integrated

insulation. The insulation shall not be a zip-out liner.

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• The jacket shall be fully seam-sealed with integrated insulation. The jacket shall include factory sewn-on

Vermont State Police (VSP) shoulder patches and VSP badge, which shall also be seam-sealed. VSP

shoulder patches and VSP badge will be provided to the vendor by VSP.

• The jacket must include side zippers with stretchable elastic tabs on both sides to allow access to items on

the duty belt (e.g., firearm, radio, etc.).

• The jacket must have a full-length, two-way front zipper.

• The jacket shall include multiple zippered pockets for storage, including handwarmer pockets and dual

vertical chest pockets suitable for items such as a cell phone, body camera mount, notebook, etc.

• The jacket shall include armpit ventilation zippers approximately six (6) inches in length, with mesh

ventilation panels under both arms.

• The jacket must include microphone tabs on both the right and left sides of the jacket.

• The jacket must include a removable rear placard displaying “STATE TROOPER” in reflective material.

- The placard shall be stored in a zippered pocket located on the rear of the jacket.

- The placard must attach to the jacket using Velcro.

• Jacket cuffs must be adjustable using a Velcro-style tab closure.

• The jacket shall include a name tag holder located on the upper left chest area.

• The jacket shall not include a hood.

2.2. OUTER JACKET (VARIATION – K9), Specifications:

• The jacket must utilize alternate, subdued color patches provided by VSP.

2.3. SOFTSHELL INNER JACKET Specifications

The softshell inner jacket must include the following:

• The softshell jacket must be waterproof and breathable.

• The softshell jacket must mirror the outer jacket in color and general features. The jacket shall be forest

green with black shoulder and sleeve accents, and these accents shall be constructed of abrasion-resistant

fabric to reduce wear. The softshell jacket shall not include epaulets.

• The softshell jacket must include factory sewn-on Vermont State Police (VSP) shoulder patches and VSP

badge, which shall be seam-sealed. Patches and badges will be provided to the vendor by VSP.

• The softshell jacket shall not include additional insulation and shall zip into the outer jacket.

• The softshell jacket must include side zippers with stretchable elastic tabs on both sides to allow access to

items on the duty belt (e.g., firearm, radio, etc.).

• The softshell jacket must have a full-length, two-way front zipper.

• The softshell jacket must include multiple zippered pockets for storage, including handwarmer pockets and

dual vertical chest pockets suitable for items such as a cell phone, body camera mount, notebook, etc.

• The softshell jacket shall include armpit ventilation zippers approximately six (6) inches in length, with mesh

ventilation panels under both arms.

• The softshell jacket must include microphone tabs on both the right and left sides of the jacket.

• The softshell jacket must have “STATE TROOPER” in reflective material sewn (not laminated) onto the

back of the jacket.

• Cuffs must be adjustable using a Velcro-style tab closure.

• The softshell jacket shall include a name tag holder located on the upper left chest area.

• The softshell jacket shall not include a hood.

2.4. SOFTSHELL INNER JACKET (VARIATION – K9), Specifications:

• The softshell jacket must utilize alternate, subdued color patches provided by VSP.

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• The softshell jacket must have “STATE TROOPER” in non-reflective material sewn (not laminated to the

back of the jacket.

2.5. Sample:

Please send the following items to the Vermont Office of Purchasing and Contracting (OPC):

• One size large outer jacket without VSP patch.

• One size Large Softshell inner jacket without VSP patch.

The sample package must include prepaid return shipping labels and be delivered to the address below no

later than April 23, 2026.

Edo Francisco

Vermont Office of Purchasing and Contracting (OPC)

133 State St, 5th Floor

Montpelier, Vermont 05633-8000

3. State of Vermont Cybersecurity Standard Update: Contractor confirms that all products and services

provided to or for the use of the State under this Agreement shall be in compliance with State of Vermont

Cybersecurity Standard Update in effect at the time of this Agreement. The State of Vermont Cybersecurity

Standard Update prohibits the use of certain branded products in State information systems or any vendor

system, and a copy is available at: https://digitalservices.vermont.gov/cybersecurity/cybersecurity-standards-

and-directives

4. GENERAL REQUIREMENTS:

4.1.1.PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be

allowed over and above the price quoted. Prices and/or rates shall remain firm for the initial term of the

contract. The pricing policy submitted by Bidder must (i) be clearly structured, accountable, and auditable

and (ii) cover the full spectrum of materials and/or services required.

4.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

4.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

4.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

4.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

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presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

4.3. CONFLICTS OF INTEREST:

4.3.1.Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has

interests (for example, customers, partners, contracts) that could undermine, or reasonably be

perceived to undermine, its faithful and unbiased performance of a contract with the State that may

result from this solicitation.

4.3.2.Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or

employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and

unbiased performance of a contract with the State that may result from this solicitation.

4.3.3.Requirements: The State does not seek to contract with any individual or business entity having a

conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s

awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and

identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the

State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that

may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract

with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate

the PCOI or OCOI.

The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the State’s

satisfaction and may discuss the conflict with the bidder if and to the extent the State deems discussion

necessary to its determination. The State reserves the right to (a) reject from further consideration any

proposal having a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b) terminate

a contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its

proposal, or otherwise misrepresented relevant information to the State.

4.4. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change

Considerations in State Procurements Certification, which is included in the Certificate of Compliance for

this solicitation.

After consideration of all relevant factors, a bidder that demonstrates business practices that promote

clean energy and address climate change as identified in the Certification, shall be given favorable

consideration in the competitive bidding process. Such favorable consideration shall be consistent with

and not supersede any preference given to resident bidders of the State and/or products raised or

manufactured in the State, as explained in the Method of Award section. But, such favorable

consideration shall not be employed if prohibited by law or other relevant authority or agreement.

4.5. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. § 903. The State may

award one or more contracts and reserves the right to make additional awards to other compliant bidders

at any time if such award is deemed to be in the best interest of the State. All other considerations being

equal, preference will be given to the following as identified in the applicable Certificate of Compliance.

4.5.1.resident bidders of the state and/or to products raised or manufactured in the state;

4.5.2.purchase of goods, products, or materials produced in the United States (including but not limited to

iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of

applicable federal funds under 2 C.F.R. § 200.322)

4.5.3.bidders who have practices that promote clean energy and address climate change.

4.6. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or

more bidders with which to negotiate a contract, based on the evaluation findings and other criteria

deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State

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Commodity Codes

• NAICS 315210Cut and Sew Apparel Contractors

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