Project Information

Bid Title

Vehicle Washing and Detailing Service

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 15, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

101226-098

Original Source

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Bid Documents

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Project Description

Solicitation Number:	101226-098
Project Title:	Vehicle Washing and Detailing Service
Description:	Vehicle Washing and Detailing Service
Opening Date:	7/1/2026 2:00 PM
Posted Date:	6/15/2026
Status:	Open
Department:	GOTRIANGLE

Solicitation Number * 101226-098	Department GOTRIANGLE	Status Reason Open
Opening Date 2026-07-01T14:00:00.0000000	Posted Date * 2026-06-15T12:14:31.0000000Z	Primary Commodity Code Transport vehicle cleaning
Mandatory Conference/Site Visit — —	Special Instructions Bid Agent: Sjones@gotriangle.org	Solicitation Type * Select RFP IFB RFI
Owner Steven Jones
Description Vehicle Washing and Detailing Service

Attachment Preview

Request For Proposals (RFP) No. 1012-26-098 for

Vehicle Washing and Detailing Service

Research Triangle Regional Public Transportation Authority dba GoTriangle (GoTriangle), as

authorized under the § 160A-610, is seeking to establish a contract for the above referenced

services.

The Request for Proposal (RFP) document is available for download at the GoTriangle’s website:

https://gotriangle.org/procurement

Submission Date & Time:

July 1, 2026 by 2:00 pm local NC time

Submission Location:

Via email to:

Steven Jones, Procurement Officer

Email: Sjones@gotriangle.org

Pre-Offer Conference:

Pre-Offer Conference will not be conducted

Instructions for preparing and submitting a proposal are provided in the Instructions to

Offerors Section 5. Proposal Content of this document. To be deemed responsive and

responsible, offerors must submit all items specified in the referenced section.

All Inquiries regarding this solicitation shall be submitted to:

Steven Jones, Procurement Officer

Email: Sjones@gotriangle.org Office: 919-485-7559

LATE PROPOSALS WILL NOT BE ACCEPTED.

GOTRIANGLE RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS.

TABLE OF CONTENTS

BACKGROUND ................................................................................................. 4

SCOPE OF SERVICES ........................................................................................ 4

TERMS AND CONDITIONS................................................................................. 9

1.SERVICES ..................................................................................................... 9

2.CONTRACT TERM .......................................................................................... 9

3.INVOICING AND COMPENSATION .................................................................. 9

4.CHANGES IN THE SERVICES ........................................................................ 10

5.SERVICES ON GOTRIANGLE’S PREMISES...................................................... 11

6.CONFLICT OF INTEREST............................................................................... 11

7.CONTRACT TERMINATION ........................................................................... 11

8.TRANSITION ASSISTANCE............................................................................ 14

9.INDEMNIFICATION AND HOLD HARMLESS ................................................... 14

10. DISPUTE RESOLUTION .......................................................................... 15

11. PERMITS ...............................................ERROR! BOOKMARK NOT DEFINED.

12. CHOICE OF LAW / FORUM ..................................................................... 16

13. INSURANCE ......................................................................................... 16

14. INDEPENDENT CONTRACTOR ............................................................... 16

15. ACCURACY OF FINANCIAL STATEMENTS ............................................... 17

16. NON-DISCRIMINATION ......................................................................... 17

17. COVENANT AGAINST CONTINGENT FEES............................................... 17

18. DELEGATION AND ASSIGNMENT ........................................................... 17

19. NONWAIVER ........................................................................................ 17

20. MERGER ............................................................................................... 18

21. REFERENCE ......................................................................................... 18

22. CONTRACTOR’S PERSONNEL................................................................ 18

23. CERTIFICATION ON ISRAEL BOYCOTT .................................................... 18

24. NOTICES .............................................................................................. 18

25. NO THIRD-PARTY RIGHTS...................................................................... 19

26. SEVERABILITY ...................................................................................... 19

27. SURVIVORSHIP .................................................................................... 19

28. ATTACHMENTS ..................................................................................... 19

29. SEPARATE COUNTERPARTS .................................................................. 19

30. IRAN DIVESTMENT ACT ......................................................................... 19

31. E-VERIFY .............................................................................................. 20

32. DEBARMENT POLICY............................................................................. 20

33. FORCE MAJEURE .................................................................................. 20

34. OPERATIONAL CONTINUITY .................................................................. 21

35. ACCEPTANCE PROCESS ....................................................................... 21

36. PATENT, COPYRIGHT AND TRADE SECRET PROTECTIONERROR! BOOKMARK NOT

DEFINED.

INSTRUCTIONS TO OFFERORS ........................................................................ 22

1. Anticipated Project Schedule ................................................................ 22

2. Requests for Clarification ..................................................................... 22

3. Pre- Offer Conference ........................................................................... 22

4. Addenda............................................................................................... 22

5. Proposal Content.................................................................................. 23

6. Proposal Submittal ............................................................................... 24

7. Exceptions to Terms and Conditions...................................................... 25

8. Addenda............................................................................................... 25

9. Pre-Offer Conference............................................................................ 25

10. Selection Procedures............................................................................ 26

11. Evaluation ............................................................................................ 26

12. Public Records and Proprietary Information .......................................... 27

13. Contractual Relationships .................................................................... 28

14. Disadvantage Business Enterprise (DBE) Participation ........................... 28

15. Modification and Withdrawal of Proposals............................................. 28

16. Proposal Rejection / Reserved Rights .................................................... 28

17. News Releases ..................................................................................... 29

18. Identifying Conflicts of Interest ............................................................. 29

19. Protest Procedures ............................................................................... 29

ATTACHMENTS .............................................................................................. 31

ATTACHMENT A - OFFEROR FORM ................................................................... 32

ATTACHMENT B - COST PROPOSAL ................................................................. 33

ATTACHMENT C - MINIMUM INSURANCE REQUIREMENTS................................ 34

ATTACHMENT D - E-VERIFY EMPLOYER COMPLIANCE STATEMENT ................... 37

ATTACHMENT E - IRAN DIVESTMENT ACT CERTIFICATION ................................ 38

ATTACHMENT F - BOYCOTT OF ISRAEL DIVESTMENT ACT CERTIFICATION ......... 39

ATTACHMENT G - CERTIFICATION REGARDING CONFLICT OF INTEREST ........... 40

ATTACHMENT H - STATEMENT OF NON-COLLUSION ........................................ 41

ATTACHMENT I - CONFORMANCE STATEMENTS .............................................. 42

ATTACHMENT I1 - EXCEPTIONS FORM ............................................................. 43

ATTACHMENT J - OFFEROR REFERENCES ........................................................ 44

ATTACHMENT K - STATEMENT OF JUDGMENTS ................................................ 45

ATTACHMENT L - RESPONSIVENESS AND RESPONSIBILITY STATEMENT ........... 46

ATTACHMENT M - RFP RESPONSE CHECKLIST ................................................. 47

RFP No. 1012-26-098, Vehicle Washing and Detailing Service

BACKGROUND

Research Triangle Regional Public Transportation Authority d/b/a GoTriangle (GoTriangle) is a

public transit agency serving Durham, Orange, and Wake counties in North Carolina, providing

essential mobility services through fixed-route bus, paratransit, and other commuter services. As

authorized under the North Carolina General Statues (N.C.G.S) § 160A-610, GoTriangle is seeking

to establish a contract for the provision of Vehicle Washing and Detailing Service. Whether or

not GoTriangle actually enters into any contract and how the work is awarded will be decided at

GoTriangle’s discretion. Furthermore, GoTriangle will use any awarded contract on an as-needed

basis, with no guarantee as to the actual spending under any awarded contract.

SCOPE OF SERVICES

1. Mandatory Technical Requirements

The Contractor shall provide:

1.1. Exterior Cleaning

1.1.1. Exterior wash of all vehicles, including body surfaces

1.1.2. Cleaning of rims and wheels

1.1.3. Tire cleaning with application of tire shine

1.2. Interior Cleaning

1.2.1. General interior cleaning, including sweeping, mopping, and debris removal

1.2.2. Blow-out of interiors to remove dust and particles from hard-to-reach areas

1.2.3. Thorogh wipe-down of all seating surfaces

1.2.4. Cleaning and detailing of driver compartments

1.2.5. Interior window cleaning

1.3. Sanitization:

1.3.1. Disinfection and sanitation of all high-touch surfaces, including but not limited to

handrails, seatbacks, doorhandles, and driver controls and council.

1.4. Glass Cleaning:

Page 4 of 47

RFP No. 1012-26-098, Vehicle Washing and Detailing Service

1.4.1. Cleaning of all interior and exterior windows to ensure visibility and presentation

2. Operational & Support Requirements

The Contractor shall:

2.1. Provide all labor, equipment, cleaning materials, and water necessary to perform

services.

2.2. Provide all cleaning products must be safe for vehicle surfaces and compliant with

applicable environmental and safety regulations.

2.3. Ensure minimal disruption to facility operations and adhere strictly to scheduled service

times.

2.4. Train personnel in accordance with industry best practices

2.5. Maintain consistent quality across all service dates and vehicle types.

3. Security & Compliance

The Contractor shall:

3.1. Establish, implement, and maintain a comprehensive Safety and Security Program

applicable to all employees, subcontractors, agents, and operations performed under

this Contract. The Contractor shall comply with all applicable federal, state, local, and

agency safety, health, environmental, and security regulations and requirements,

including but not limited to Occupational Safety and Health Administration (OSHA)

standards and applicable environmental protection regulations.

3.2. At a minimum, the Contractor’s Safety and Security Program shall include:

3.2.1. Hazard communication procedures

3.2.2. Proper use of personal protective equipment (PPE)

3.2.3. Safe chemical handling, storage, and disposal practices

3.2.4. Spill prevention, containment, and response procedures

3.2.5. Slip, trip, and fall prevention measures

3.2.6. Lockout/tagout procedures where applicable

3.2.7. Vehicle and equipment protection protocols

3.2.8. Emergency response and incident reporting procedures

Page 5 of 47

Commodity Codes

• NAICS 561720Janitorial Services
• NAICS 561790Other Services to Buildings and Dwellings
• NAICS 811192Car Washes

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