Project Information

Bid Title

26500005 RFP Master Planning and Design Services for the Public Works Operati

Issuing Agency

Christiansburg town

Location

Virginia

Published Date

Oct 21, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

26500005 RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	26500005 RFP
Bid Title:	26500005 RFP Master Planning and Design Services for the Public Works Operati
Category:	Bid / RFP Opportunities
Status:	Open

Description: Town of Christiansburg Purchasing Office 100 East Main Street Christiansburg, VA 24073 October 21, 2025 RFP 26500005 RFP Master Planning and Design Services for the Public Works Operations Center The Town of Christiansburg is soliciting proposals from qualified architectural and engineering firms to provide planning and design services for a new Public Works Operations Center (PWOC). The project will ultimately deliver a modern, consolidated facility that meets long-term operational needs of the Public Works Department. The complete RFP can be viewed through the link below or in the Purchasing Office. Publication Date/Time: 10/21/2025 12:00 AM Closing Date/Time: 11/24/2025 3:00 PM Contact Person: Tara Vance Procurement Officer tvance@christiansburg.org 540-585-7605 Business Hours: M-F, 8:00 a.m. – 5:00 p.m. Related Documents: 26500005 RFP Master Planning Services for Public Works Ops Center

Attachment Preview

Town of Christiansburg, Virginia

Request for Proposals

RFP Number: 26500005

Master Planning & Design Services for the

Public Works Operations Center

PURCHASING OFFICE

100 EAST MAIN STRET

CHRISTIANSBURG, VA 24073

PH: 540-585-7605

FAX: 540-382-3762

Issued by the Town of Christiansburg

Date: October 21, 2025

The Town of Christiansburg does not discriminate against faith-based organizations in

accordance with the Code of Virginia, § 2.2-4343.1 or against any Consultant or Proposer

because of race, religion, color, sex, national origin, age, disability, or any other basis

prohibited by state law relating to discrimination in employment.

TABLE OF CONTENTS

SECTION I: EXECUTIVE SUMMARY ……………………………………………………………...........3

SECTION II: PURPOSE …………………………………………………………………………………………4

SECTION III: STATEMENT OF NEED ……………………………………………………………………4

SECTION IV BACKGROUND ………………………………………………………………………………5

SECTION V: SCOPE OF WORK ……………………………………………………………………………...5

SECTION VI: SCHEDULE ……………………………………………………………………………….…….….8

SECTION VII: INSTRUCTIONS TO PROPOSER ………………………………………………………...9

SECTION VIII: PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS ….10

SECTION IX: EVALUATION AND AWARD OF CONTRACT …………………………….…...15

SECTION X: RESERVATION OF RIGHTS ………………………………………………….…...16

SECTION XI:

ATTACHMENTS …………………………………………………………………………....17

A. PUBLIC WORKS FACILITIES LOCATION MAP

B. PWOC REZONING ORDINANACE AND PROFERS

C. PWOC CONCEPT PLAN AND STAFF REPORT

D. PWOC PRELIMINARY GEOTECHNICAL ENGINEERING REPORT

E. FORMS

1. CORPORATE REGISTRATION FORM

2. GENERAL INFORMATION FORM

3. FIRM DATA SHEET

4. CERTIFICATION REGARDING DEBARMENT

F. CONTRACT TEMPLATE

G. TERMS AND CONDITIONS

Page |2

SECTION I EXECUTIVE SUMMARY

Project Purpose

The Town of Christiansburg is soliciting proposals from qualified architectural and

engineering firms to provide planning and design services for a new Public Works

Operations Center (PWOC). The project will ultimately deliver a modern, consolidated

facility that meets long-term operational needs of the Public Works Department.

Why It’s Needed

• Current operations are spread across multiple outdated facilities.

• Existing PWOC site is constrained by steep terrain and floodplain.

• Public Works is the only major department not housed in a modern, purpose-built facility.

• Inefficient distribution of staff, vehicles, and materials limits service delivery and growth

capacity.

Project Background

• The Town has acquired a 14.56-acre site at 265 Simmons Road, NE, as the new PWOC

location.

• Site rezoned from Agricultural (A) to General Industrial (I-2) with proffered conditions.

• Concept Plan and Staff Report (Attachment C) outlines preliminary layouts for offices,

workshops, storage, fueling, stormwater management, and parking.

• Geotechnical investigation completed (Attachment D).

Scope of Services

Task 1 – Site Review & Preliminary Design (25% plan development level)

• Kickoff & site review

• Preliminary Master Plan refinement & cost estimate

• Preliminary plans & renderings

Task 2 – Design Development

• Intermediate (50%), pre-final (90%), and final design (100%)

• Contract documents, cost estimates, specifications development at each stage

Task 3 – Construction Support

• Site inspections & documentation

• Progress meetings

• RFI/change order response

• Project close-out

Outcome

The new PWOC will:

• Consolidate Town operations into a modern facility.

• Improve staff coordination, storage, and service delivery.

• Support long-term growth and enhance community quality of life.

Page |3

SECTION II – PURPOSE

The Town of Christiansburg, Virginia (the “Town”) is soliciting proposals from qualified

architectural and engineering firms (the “Consultant” or “Proposer”) to provide

comprehensive planning and design services for a new Public Works Operations Center

(PWOC). The Town’s objective is to master plan, design, and ultimately construct a modern,

consolidated facility that supports the long-term operational needs of the Public Works

Department.

The Operations Center is envisioned to include administrative offices, material storage

yard and buildings, equipment storage yard and buildings, and other essential public works

facilities. The selected Consultant will be responsible for delivering all project tasks—from

conceptual planning and preliminary design plan development.

The Town’s Public Works Department plays a critical role in maintaining and operating

local infrastructure. Responsibilities include managing more than 250 lane-miles of

roadways, approximately 150 miles of water mains, 155 miles of sanitary sewer mains, and

about 8 miles of walking and biking trails, in addition to numerous buildings and parking

facilities. These services underscore the Town’s commitment to reliable infrastructure,

efficient municipal management, and community well-being. A modern, centralized PWOC

will enhance operational efficiency, improve service delivery, and support the Town’s long-

term growth.

The Town of Christiansburg anticipates awarding a single contract with addenda as a result

of this Request for Proposal through competitive negotiation. The contract will be

negotiated and awarded following the procedure in the current Manual for the

Procurement & Management of Professional Services, the Town of Christiansburg

Procurement and Surplus Property Manual.

SECTION III – STATEMENT OF NEED

Historically, Public Works operations have been spread across multiple sites throughout

Christiansburg, resulting in inefficiencies in staff coordination, equipment storage, and

service delivery. See Attachment A: Public Works Facilities Location Map.

The current PWOC at 300 Scattergood Drive is limited by steep terrain and the presence of

a 100-year floodplain covering roughly half the property. While all other Town

departments have transitioned into modern facilities, Public Works remains the last major

department without a consolidated, purpose-built center.

The Public Works Department is vital to sustaining the Town’s quality of life. Core

responsibilities include:

Page |4

• Maintaining the street, water distribution, and sanitary sewer systems.

• Managing stormwater infrastructure, fleet services, and facilities.

• Overseeing solid waste collection, snow removal, and community event support.

• Providing traffic control, facility maintenance, and emergency response.

The department employs approximately 85 full-time staff (101 at full staffing) across these

divisions. However, staff, equipment, and materials remain distributed across outdated,

undersized facilities, hindering efficiency and limiting the Town’s ability to accommodate

future growth.

To resolve these challenges, the Town has acquired a 14.56-acre site at 265 Simmons Road,

NE, as the future home of the new PWOC.

SECTION IV – BACKGROUND

Prior to purchasing the Simmons Road property, the Town’s Planning and Engineering

Departments prepared a conceptual site plan in support of rezoning the site from

Agricultural (A) to General Industrial (I-2). Feedback from the Planning Commission and

residents helped shape development proffers and a planning framework for the new

PWOC. Town Council subsequently approved the rezoning ordinance, which included five

proffered conditions. See Attachment B: PWOC Rezoning Ordinance and Proffers.

A Concept Plan, issued November 8, 2024 (printed November 1, 2024), is included as

Attachment C: Concept Plan and Staff Report. Developed with input from Public Works

staff, the plan outlines preliminary layouts for an administrative building, workshops,

material and equipment storage areas, exterior storage yards, salt and brine storage,

fueling facilities, staff and public parking, drive aisles, stormwater management,

greenspace, and perimeter tree screening.

As part of site due diligence, Schnabel Engineering performed a geotechnical investigation,

including seven soil borings and field testing. Their findings and preliminary

recommendations for grading and building construction are detailed in Attachment D:

PWOC Preliminary Geotechnical Engineering Report.

SECTION V – SCOPE OF WORK

Task 1 – Site Review, Conceptual & Preliminary Design

A. Project Orientation / Start-Up

1. Hold kickoff meeting with the PWOC Project Team

2. Establish Task 1 objectives: concept development and feasibility.

Page |5

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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