Project Information

Bid Title

City-Wide CE Phase III Engineering Services

Issuing Agency

Crest Hill city

Location

Illinois

Published Date

Feb 4, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-ENG-2026-001

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP-ENG-2026-001
Bid Title:	City-Wide CE Phase III Engineering Services
Category:	City of Crest Hill - Engineering
Status:	Open

Description: See Attached Related Documents. Due March 18, 2026 at 3pm. Publication Date/Time: 2/4/2026 12:00 AM Closing Date/Time: 3/18/2026 11:59 PM Contact Person: Ron Wiedeman, P.E. Director of Engineering rwiedeman@cityofcresthill.com Related Documents: City of Crest Hill QBS City Wide CE Services-2026 List of Anticipated Improvements for 2026 Construction Season

Attachment Preview

City of Crest Hill, Illinois

Request for Proposals

City-Wide Professional Consultant

Phase III Engineering Services

________________________________________________________________________________

January 23, 2026

RE: Request for Proposals

City-Wide Professional Consultant-2026

Phase III Engineering Services

The City of Crest Hill hereby invites professional engineering firms to respond to this Request for

Proposals (RFP) from IDOT pre-qualified professional engineering firms to assist the City in

completing construction engineering (Phase III) for the 2026 construction season (Starting May

2026). All improvements will be funded through City or MFT funds. Therefore, all work must be

performed in accordance with Federal Highway Administration (FHWA) and Illinois Department of

Transportation (IDOT) guidelines. As part of the selection process, interested consultants are

required to submit a Statement of Qualifications to perform the requested work.

Enclosed are:

 Project Background

 Scope of Services

 SOQ Requirements

 Selection Criteria

 List of Anticipated Improvements for the 2026 Construction Services

Interested firms shall electronically submit (via email) their Request of Proposal in PDF format no

later than 3:00 PM on March 18, 2026. Late submittals will not be considered. Interviews with

consultants are not anticipated to be required.

The SOQ shall be emailed to the Deputy City Clerk at KKozerka@cityofcresthill.com. Any questions

prior to the submittal of the SOQ shall be sent via email to:

Ronald J Wiedeman, P.E.

Director of Engineering

rwiedeman@cityofcresthill.com

City of Crest Hill, Illinois

Quality Based Section (QBS) Policy and Procedures

January, 16, 2026

City of Crest Hill, Illinois

REQUEST BACKGROUND

The City is requesting assistance from outside professional engineering firms to provide external

staff to help the City in completing construction engineering services (Phase III) for the 2026

construction improvement. City improvements are to be constructed in accordance with the

prepared construction documents (prepared by others) and City details and requirements. The City

would like to have the same staff person for the entire construction season so that the City can have

consistency in how improvements are being inspected, managed and documented.

Firms who submit to this RFP will need to provide a block of hours for a total fee to provide for the

requested phase III services. Also requested as part of this RFP, an hourly rate per classification is

required.

Firms who submit to this RFP will need to provide a block of hours for a total fee to provide for the

requested phase III services for improvements/work stated under items 1-12 as listed in the

anticipated Improvements for 2026 Construction Season list provided. Also requested as part of this

RPF is an hourly rate per hour for any work up and above the block of hours provided.

If improvements are delayed and are not constructed during the timeframe of this contract. The city

will be looking for an adjustment to the total fee based on the hours estimated for that

improvement. It will be the firm’s responsibility to submit with the RFP documentation of how hours

are allocated to each of the improvements listed.

The length of this contract is anticipated to be from May 1, 2026 through April 30, 2027 or until all

improvements assigned to the selected firm are completed. An Extension or additional

improvements can be added to the agreement if both parties are in agreement. The Agreement will

be set up as a task order agreement where each improvement will be assigned a task order and a

number of hours towards the block established in the agreement. Any additional hours required

above the block of hours agreed upon by both parties would be based on an established hourly rate

in the contract.

For this construction season all improvements will be funded through City or MFT funds. Therefore,

all work must be performed in accordance with Federal Highway Administration (FHWA) and Illinois

Department of Transportation (IDOT) guidelines. As part of the selection process, interested

consultants are required to submit a Statement of Qualifications to perform the requested work

Page 2|6

City of Crest Hill, Illinois

Quality Based Section (QBS) Policy and Procedures

January, 16, 2026

City of Crest Hill, Illinois

SCOPE OF SERVICES

The services to be provided related to this RFP are described below. The selected consultant will be

responsible for Phase III engineering services to ensure that Contractors are adhering to

construction contracts and all applicable City, FHWA and IDOT standards and requirements.

The Phase III Engineering Scope of Services shall include, including the following:

1. Attend pre-construction meeting.

2. Perform On-site Inspection and ensure compliance of the work in accordance with

contract documents.

3. Measure and document all quantities per IDOT/FHWA requirements.

4. Maintain project diary, quality book, inspector daily reports and weekly reports

throughout construction, as necessary.

5. Preform IEPA paperwork to put any new water main into services

6. Provide digital construction progress photos documenting the progress of

construction work.

7. Prepare and submit pay estimates, monthly.

8. Coordinate and conduct weekly progress status meeting, if necessary, with all

interested parties.

9. Prepared and delivery meeting minutes to all attending parties.

10. Monitor and update material certifications.

11. Monitor quality control and quality assurance materials testing results, as necessary

12. Perform inspection of erosion and sediment control measures and document in

accordance with NPDES guidelines.

13. Provide project administration and management.

14. Process shop drawing reviews and compliance with contract documents.

15. Provide communication on behalf of the city to any residents regarding the scope or

schedule of construction related activities. Provide follow-up discussion with notified

parties to ensure proper resolution was achieved.

16. Be a point of contact with City during construction.

17. Coordinate any work with the City Public Works Department.

18. Respond to contractor requests for information (RFI) as requested by the City.

19. Any required material testing will be handled through a testing contractor hired by

the City. The only work required as part of these CE services is to coordinate the work

with the city hired testing contractor.

Page 3|6

City of Crest Hill, Illinois

Quality Based Section (QBS) Policy and Procedures

January, 16, 2026

City of Crest Hill, Illinois

Final Close-out Phase

1. Make final measurement of all pay items.

2. Provide final calculations of all pay items.

3. Obtain backup documentation required for final Payment.

4. Continually prepare and monitor the completion of the punch list.

5. Prepare and submit final pay request

6. Conduct final inspection of contractor’s work.

7. Record Drawings

Miscellaneous Tasks

 Determine quantities of removal and replacement of various items (patching,

sidewalk, driveway, curb and gutter) to be included in city concrete flatwork or

roadway rehabilitation contracts).

 Provide field staff for construction coordination of crack sealing and pavement

marking restoration. Construction documents prepared by Others.

Page 4|6

City of Crest Hill, Illinois

Quality Based Section (QBS) Policy and Procedures

January, 16, 2026

City of Crest Hill, Illinois

QUALIFICTIONS BASED SELECTION (QBS)

All RFP submittals shall be a single PDF document no more than 20 pages in length,

including a cover letter, tabs/sections headers, etc. Tabs and sections breaks are not

required. The SOQ submittal shall include the following:

1. Cover letter on the letterhead of the firm transmitting the qualifications. Cover

letter should include the name of the firm, local address, telephone number, email

address and name of contact person.

2. Current IDOT prequalification status. The prime consultant must be prequalified in

each of the following:

a. Highways-Roads and Streets

b. Special Services-Construction Inspection

The submittal must include formal documentation of the prime consultant’s current

IDOT Prequalification status.

3. List of relevant Phase III projects (max of 10) completed in the last five years,

similar in nature to the projects listed on the attached City’s List of anticipated

Improvements for the 2026 construction season . Provide a description of each

project. Including location, project team and construction cost for each project.

4. Brief project understanding and approach regarding the proposed services

requested and the firm’s abilities to perform the required Phase III engineering

services. Identify any project elements that may require special attention or detail.

5. Organization chart and list of key staff with brief resumes that would be assigned

to these requested services, including the Phase III Project Managers (If possible,

would like a Licensed Professional Engineer in the State of Illinois) and any other

relevant staff.

6. List of three (3) references including name, job title, telephone and email address.

References should not be currently City of Crest Hill employees. References should

have work for a local agency on similar federally-funded projects.

Page 5|6

Commodity Codes

• NAICS 541330Engineering Services

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