Project Information

Bid Title

RFQ 2026-066 Surplus Student Housing Services

Issuing Agency

University of Maine

Location

Maine

Published Date

Feb 19, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-066

Original Source

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Bid Documents

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Project Description

bid #	due date	due time	commodity	attachments	addenda
2026-066	26-Feb-2026	11:59 pm	RFQ 2026-066 Surplus Student Housing Services	No attachments available	No addenda file(s) available

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Administered by University of Maine System

Office of Strategic Procurement

Request for Qualifications (RFQ)

Surplus Student Housing Services

RFQ #2026-066

Issued Date: February 19, 2026

Response Deadline Date/Time: February 26, 2026, 11:59 p.m.

EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DH: Surplus Student Housing - RFQ#2026-066

Response Contact Information:

Email: UMSResponses@maine.edu

Request for Qualifications – Surplus Student Housing Services

Dated: 2/18/2026

Contents

1.0 INTRODUCTION........................................................................................................................... 3

1.1 Definitions, Background, Purpose and Specifications................................................. 3

1.2 General Information ............................................................................................................... 4

1.3 General Submission Provisions ......................................................................................... 8

2.0 EVALUATION AND AWARD PROCESS............................................................................... 10

2.1 Evaluation Criteria................................................................................................................ 10

2.2 Award....................................................................................................................................... 10

2.3 Tie Bids.................................................................................................................................... 10

2.4 Negotiations ........................................................................................................................... 10

2.5 Award Protest ........................................................................................................................ 10

3.0 RESPONSE FORMAT REQUIREMENTS.............................................................................. 12

3.1 General Format Instructions.............................................................................................. 12

3.2 Response Format Instructions ......................................................................................... 12

Appendix A – University of Maine System Response Cover Page................................... 14

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 15

Appendix C – Organization Reference Form .......................................................................... 16

Appendix D – Evaluation Question(s) - Organization, Qualifications and Experience17

University of Maine System RFQ

Rev. 08/16/2023

Page 2 of 17

Request for Qualifications – Surplus Student Housing Services

Dated: 2/18/2026

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus thumbnails

University of Maine

The University of Maine, founded in Orono in 1865, is the state's land grant and

sea grant university. As the state’s only public research university, UMaine has a

statewide mission of teaching, research and economic development, and

community service. UMaine is among the most comprehensive higher education

institutions in the Northeast with nearly 100 majors and academic programs. It

attracts students from Maine and 49 other states, and more than 60 countries. It

currently enrolls more than 11,400 undergraduate and graduate students who can

directly participate in research, working with world-class scholars. UMaine offers

more than 100 degree programs through which students can earn graduate

certificates, master's, doctoral or professional science master's degrees. The

university promotes environmental stewardship, with substantial efforts campus

wide aimed at conserving energy, recycling and adhering to green building

standards in new construction.

University of Maine System RFQ

Rev. 08/16/2023

Page 3 of 17

Request for Qualifications – Surplus Student Housing Services

Dated: 2/18/2026

1.1.3

Purpose

The University of Maine is seeking responses to provide housing services for

students on an as needed basis as defined in this document. This document

provides instructions for submitting responses, the procedure and criteria by which

the Respondent(s) will be selected, and the contractual terms which will govern

the relationship between the University and the awarded Respondent(s).

The University of Maine requires student housing services for students it is unable

to fit on campus. If the University exceeds its capacity for housing students on

campus, it will work with vendors who have been qualified through this RFQ to

secure housing for surplus students.

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

Though this document is primarily for the University of Maine, all campuses in the

University of Maine System must be afforded the use of this solution, with all the

same terms and conditions applicable to the various University locations.

1.1.4

Specifications / Scope of Work

Qualified vendors must demonstrate the following qualifications, experience, and

requirements.

- Must be proximate to the University of Maine campus in Orono. Housing must

be on Marsh Island in Orono and must be within a half mile walk of the main

campus.

- Housing must be in suites of 3-4 people per rental unit.

- Qualified vendors must be able to house a minimum of 16 students at the same

location.

- Leased units must be exclusively for University students.

- Units must include all utilities including electricity, HVAC, water, WIFI, laundry

facilities on property, bathroom, basic kitchen amenities.

- Must be able to demonstrate experience renting housing units.

- Students will be required to follow University on campus code of conduct.

- Qualified vendors must be willing to enter a lease with the University.

1.2 General Information

1.2.1 Contract Administration and Conditions

1.2.1.1 The winning Respondent will be required to execute a Master

Agreement and subsequent Lease Agreement(s) with the University

of Maine System.

University of Maine System RFQ

Rev. 08/16/2023

Page 4 of 17

Request for Qualifications – Surplus Student Housing Services

Dated: 2/18/2026

1.2.1.2

1.2.1.3

The Master Agreement entered into by the parties shall consist of the

University of Maine System Master Agreement, a Lease Agreement,

the RFQ, the selected Respondent’s submission, including all

appendices or attachments and clarifications, the specifications

including all modifications thereof, and a Purchase Order or Letter of

Agreement requiring signatures of the University and the Contractor,

all of which shall be referred to collectively as the Agreement

Documents.

In the event of a conflict of terms the following precedence will apply:

1. University of Maine System Master Agreement

2. Lease Agreement

3. Agreement Riders as required

4. Contract Amendments (as required)

5. The University’s RFQ

6. Respondent’s Submission

7. Purchase Order or Letter of Agreement

Negotiation of Agreement terms and conditions is permitted except

that the University, due to its public nature, will not:

a. Provide any defense, hold harmless or indemnity;

b. Waive any statutory or constitutional immunity;

c. Apply the law of a state other than Maine;

d. Procure types or amounts of insurance beyond those UMS

already maintains or waive any rights of subrogation.

e. Add any entity as an additional insured to UMS policies of

insurance;

f. Pay attorneys' fees, costs, expenses or liquidated damages;

g. Promise confidentiality in a manner contrary to Maine's

Freedom of Access Act;

h. Permit an entity to change unilaterally any term or condition

once the contract is signed;

i. Accept any references to terms and conditions, privacy

policies or any other websites, documents or conditions

referenced outside of the contract; or

j. Agree to automatic renewals for term(s) greater than month-

to-month.

By submitting a response to a Request for Qualifications, bid or other

offer to do business with the University your entity understands and

agrees that:

a. The above Agreement provisions (Section 1.2.1.2) will not be

modified and are thereby incorporated into any agreement

entered into between University and your entity; that such

terms and condition shall control in the event of any conflict

with such agreement; and that your entity will not propose or

demand any contrary terms;

b. The above Agreement provisions (Section 1.2.1.2) will

govern the interpretation of such agreement notwithstanding

the expression of any other term and/or condition to the

contrary;

University of Maine System RFQ

Rev. 08/16/2023

Page 5 of 17

Commodity Codes

• NAICS 541990All Other Professional, Scientific, and Technical Services

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