Project Information

Bid Title

Request for Proposals - Financial Services

Issuing Agency

La Grange village

Location

Illinois

Published Date

Apr 13, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals - Financial Services
Category:	Professional Services
Status:	Open

Description: The Village of La Grange is seeking a consultant to provide financial services in supporting the functions of its Finance Department. Questions regarding this RFP may be submitted to Village Manager Jack Knight at For security reasons, you must enable JavaScript to view this E-mail address. and must be submitted by Friday, April 24, 2026 by 4:30 P.M. (CST). Proposals are due Friday, May 8, 2026, at 4:30 P.M. (CST) at the La Grange Village Hall, 53 S. La Grange Road, La Grange, Illinois 60525, or via e-mail to Jack Knight at For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 4/13/2026 4:30 PM Closing Date/Time: 5/8/2026 4:30 PM Contact Person: Village Manager Jack Knight Village of La Grange 53 S. La Grange Road La Grange, IL 60525 jknight@lagrangeil.gov Related Documents: Request for Proposals - Financial Services Apr 2026

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VILLAGE OF LA GRANGE

REQUEST FOR PROPOSALS (RFP)

FINANCIAL SERVICES

Distributed: April 13, 2026

Response Due: May 8, 2026

REQUEST SPECIFICATIONS

Section 1: Background

The Village of La Grange is a vibrant, non-home-rule municipal corporation located 14 miles

west of Chicago in Cook County, Illinois. Incorporated in 1879, it occupies a land area of

approximately 2.5 square miles and has a population of approximately 16,321 residents.

The Village of La Grange boasts a strong local economy with diverse employment

opportunities, and a mix of commercial, industrial, and office developments. Its charming

downtown area and convenient access to transportation make it a desirable location for both

businesses and residents. La Grange is known for its high-quality residential areas, attractive

storefronts, and various community events such as the Farmers Market, Pet Parade, Holiday

Walk, and a West End Fine Arts Festival. These events continue to attract thousands of people

from the Village and surrounding communities to downtown La Grange.

The Village of La Grange provides a full range of governmental services. Specifically, the

Village provides police and fire protection, water and sewer utilities, construction and

maintenance of roadways and infrastructure, code enforcement, planning, zoning, inspection

services, economic development, finance, and general administrative services.

The Village operates under the Board-Manager (by ordinance) form of government. An

elected legislative board consisting of a President and six Trustees set policy and a

professional manager oversees the day-to‐day administration of government. Village services

and programs are delivered by approximately 104 employees.

The Village has a rating of Aa1 from Moody's Investors Service, which recognizes the Village’s

robust reserves and strong financial management, with five-year forecasting and conservative

budgeting that regularly results in surpluses. The FY2026-27 Budget has a projected fund

balance reserve in the General Fund of 94.5% of annual recurring operating expenses. The

department has led efforts that have resulted in receiving the Government Finance Officers

Association (GFOA) Distinguished Budget Award for 29 consecutive years and Certificate of

Achievement for Annual Comprehensive Financial Reporting for 33 consecutive years. The

Finance Department staffing consists of an Accounting Manager, Senior Account Clerk,

Account Clerk, and part time Account Clerk. Responsibilities of the department include

preparation and management of the budget, financial reporting, accounts payable/receivable,

utility billing, payroll/benefits administration, investments, and debt management. The

department assists in performing financial analyses.

The Village’s Enterprise Resource Planning (ERP) software system is MSI Version 7.5 by Harris

Local Government/Constellation Software Inc. (CSI). Utility billing is conducted through the

Impressa platform by inHANCE, which is also owned by CSI. The Village sells daily parking

permits through Passport and uses Stripe and Transaction Warehouse for payment processing.

The Village intends to implement a new ERP system and will be considering updates to its

utility billing and payment processing software systems as part of that process.

Section 2: Scope of Work

The Village seeks a consultant to provide financial services in supporting the functions of its

Finance Department. The services are expected to be provided through a combination of on-

site as well as remote work, with a minimum of two days on site support provided by an

individual serving in the capacity of Finance Director. This individual will fulfill the duties

associated with Finance Director, which also includes the role of Budget Officer, Treasurer,

and Comptroller. The remaining services are anticipated to be provided by staff with

accounting or general financial management backgrounds.

The Village is requesting proposals to provide the following scope of work:

a. Oversight and Guidance

i. General ledger maintenance

ii. Fund accounting (general, special revenue, enterprise fund, etc.)

iii. Monthly bank reconciliations and year-end closings

iv. Accounts Payable payment processing, ACH/wires, 1099 reporting, workflows

and approvals

v. Oversee cash receipting and deposits/revenue reconciliation

vi. Tracking and maintenance of escrow accounts

vii. Respond with financial data to FOIA requests

b. Budgeting & Financial Planning

i. Annual budget preparation and coordination

ii. Multi-year financial forecasting

iii. Revenue and expenditure analysis

iv. Budget monitoring and monthly reporting

c. Accounting & Financial Reporting

i. Preparation of Annual Treasurer’s Report, monthly financial statements and

other financial reports as needed

ii. Present to Village Board and others as needed

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iii. Perform grant accounting and compliance reporting

iv. Implement enhanced internal controls and conduct regular monitoring

v. Completion and filing of required financial reports

vi. Implement measures to address audit deficiencies

vii. Assist in the creation of a Budget in Brief summary report

viii. Submit GFOA award recognition applications

d. Accounts Receivable (AR) / Revenue Collection

i. Develop and implement standard AR practices including delinquent account

tracking and collections

ii. Assess and recommend improvements to payment processing including

software solutions

e. Payroll & Benefits Administration

i. Perform payroll processing, tax, pension, and other associated reporting

ii. Ensure compliance with FLSA, PEDA, Worker’s Compensation, IRS and other

applicable regulations

iii. Oversee benefits administration and coordination

f. Treasury & Cash Management

i. Cash flow forecasting

ii. Bank account management

iii. Investment management

iv. Debt service maintenance and monitoring

v. Regularly ensure that accounts are fully collateralized

vi. Monitoring liquidity and fund balances; maintaining appropriate liquid cash and

adequate fund balances

g. Debt Management & Financial Advisory

i. Coordination with financial consultant regarding long-term financing plan for

capital improvements

ii. Collaborate with bond counsel and municipal advisors

iii. Debt compliance and continuing disclosure

iv. Credit rating agency communication

v. Debt service, planning, scheduling and tracking

h. Audit & Compliance

i. Coordination of annual external audit; ensuring timely completion and filings

ii. Preparation of audit schedules and other support documentation

iii. Compliance with federal, state, and local regulations

iv. Oversee Single Audit when warranted

i. Capital Project Financial Management

i. Develop debt payment schedule associated with capital projects

ii. Develop & implement cost tracking and budget controls

iii. Track associated grant funding and grant reimbursement requests

j. Procurement & Purchasing

i. Purchasing policy administration

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ii. Bid/RFP financial review

iii. Purchase order processing oversight; identify and implement process

improvements

iv. Vendor contract compliance/oversight

k. Financial Policy & Internal Controls

i. Advise in the development of financial policies (fund balance, reserves,

investments)

ii. Ensure best management practices and strong internal controls

l. Financial Systems & Technology

i. Lead implementation on an updated ERP/accounting software system, including

business process reviews and the development of a new chart of accounts

ii. Assist with payroll processing evaluation and integration of utility billing into

new ERP/accounting software

m. Organizational Support

i. Perform limited financial analysis for departments, including cost analyses for

programs and services

ii. Provide grant application support

iii. Financial modeling to inform labor negotiations

Section 3: Required Submissions

The response to this Request for Proposals must include at least the following information:

a. Contact Information listing name, address, phone, email, and website of the

responding firm (where applicable).

b. A summary statement of relevant experience and qualifications.

c. Proposed staffing to provide the requested services as well as a plan for staffing should

assigned staff be unavailable to provide services.

d. Detailed, current resumes listing professional experience of the staff members

proposed to provide the service.

e. A listing of any potential conflicts of interest.

f. Hourly or daily rates of staff members assigned to fulfill the scope of work. Rates shall

include all direct and indirect costs. Proposers should include the extent to which fees

would be waived for relatively minor work.

g. Three professional references of clients where similar services have been provided.

h. Any other information believed to be relevant to the request.

Section 4: Evaluation/Acceptance of Proposals. The Village intends to select a consultant that

furnishes satisfactory evidence that it has the requisite experience, ability, resources and

staffing to enable it to perform the scope of work successfully. All responses to this solicitation

will be analyzed for completeness and cost effectiveness. In making the determination as to

whether to select a consultant, the Village will consider the following factors (not listed in

order of priority):

a. The demonstrated record of experience of the consultant firm and identified project

staff in performing the tasks contained in the Scope of Work.

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b. Capabilities and experience in comparable engagements and the specialized

experience and technical competence of the consultant.

c. Past record of performance on contracts with other governmental agencies, including

such factors as control of costs, quality of work, and ability to meet schedules.

d. References from prior or current clients where a comparable scope of work has/is

provided. Village's prior experience with the Consultant, if applicable.

e. Must not have any personal, financial, or business relationships that, in the judgment of

the Village, may give rise to an actual or apparent conflict of interest.

Proposals submitted are offers only and the decision to accept or reject a proposal is a function

of quality, reliability, capability, reputation, and expertise of the Consultant.

The Village may accept the proposal that is, in its judgment, the best and most favorable to the

interests of the Village and to the public; reject the low-price proposal; accept any item of any

proposal; reject any and all proposals; or waive irregularities and informalities in any proposal

submitted. The waiver of any prior defect or informality shall not be considered a waiver of any

future or similar defect or informality. Consultants should not rely on, or anticipate, any waivers in

submitting their quotes.

Section 5: RFP Schedule and Response Instructions

The Village anticipates following the schedule described below to issue the request for issuing

and reviewing this request for quotations, and completing the project:

Phase

Issue Request for Proposals

Deadline for Questions

Answers Posted

Proposals Due

Award

Anticipated Date

April 13, 2026

April 24, 2026

May 1, 2026

May 8, 2026

May 29, 2026

GENERAL TERMS AND CONDITIONS

Section 1: Intent. It is the intent of the Village of La Grange(“Village”) to contract with a

consultant (“Consultant”) for all necessary labor, expenses and materials to complete the work

described in this RFP.

Section 2: Additional Information. Should the proposed require additional information

about this request for quote, please submit questions via email to Jack Knight, Village

Manager, jknight@lagrangeil.gov. Questions are due no later than 4:30 p.m. on April 24, 2026.

Section 3: Silence of Specifications. The apparent silence of specifications as to any detail or

apparent omission from a detailed description concerning any portion of this document shall

be interpreted as meaning that only the best commercial material or practice shall prevail.

Section 4: Insurance, Hold Harmless and Indemnification

In addition to other standard contractual terms, the Village will require the selected Consultant

to comply with indemnification, hold harmless and insurance requirements as outlined.

Consultant shall defend, indemnify and hold the Village, its officers, officials, employees and

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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