Project Information

Bid Title

LAND RECORDS RECORDING

Issuing Agency

DuPage County

Location

Illinois

Published Date

Nov 4, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-109-REC

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

BUYER: Brian Rovik (email for RFP Document)
EMAIL: brian.rovik@dupagecounty.gov

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that Proposals will be received for the Contract FORENSIC TOXICOLOGY SERVICES 25-120-COR on or before December 11, 2025 at 2:30 p.m. Solicitation documents, including specifications, may be obtained by email at brian.rovik@dupagecounty.gov or at www.DemandStar.com. All Proposals must be received prior to the date and time shown below in the table below.

Electronic signatures are allowed and Bids do not have to be notarized. The County accepts no responsibility for transmission failures or content omissions. Bids transmitted in person, by mail or by facsimile (“Fax”) will not be accepted.

STATEMENT OF WORK

DuPage County (“County”) Recorder’s Office is seeking proposals from qualified bidders for a Land Records Management System (“LRMS”). The Recorder’s Office is seeking a streamlined, fully integrated, and scalable system that supports its commitment as the official keeper of property documents, ensuring records are properly recorded, protected, and available to the public. The County currently utilizes AVID Land Records Management Software.

PROPOSAL EVENT ACTIVITY

DATE	BID EVENT ACTIVITY
November 4, 2025	Legal Notice Advertisement Placed
November 18, 2025 10:00 a.m. CT	Non-Mandatory, Virtual Pre-Bid Conference To receive Microsoft Teams link, contact brian.rovik@dupagecounty.gov
November 20, 2025 4:00 p.m. CT	Questions due to Buyer via email: brian.rovik@dupagecounty.gov
December 1, 2025 4:00 p.m. CT	Final Q&A Addendum Published
November 4, 2025 2:30 p.m. CT	Submittals Due to brian.rovik@dupagecounty.gov

REQUIRED FORMS TO BE SUBMITTED

Bidder shall complete and upload all forms and documents listed below for consideration:

1. Original Signed Proposal (PDF)
2. Redacted copy of Proposal if proprietary information is included
3. Appendix A - Proposal Pricing Form (In a separate email attachment)
4. Proposal Form
5. Internal Revenue Service W-9

6. Required Vendor Ethics Disclosure Statement

7. Limitations on the Authority of the County of DuPage to Contract

8. References

9. Awarded Vendor Disclosure

10. Joint Purchasing Agreement
11. Video Demonstration of Land Records Management System (3-5 minutes)

RFP SUBMITTAL
Once Bidder completes all required forms, the Bidder must email their completed response to brian.rovik@dupagecounty.gov .

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