Project Information

Bid Title

Bid for Automated Materials Handling System for Park Grove Library

Issuing Agency

Washington County

Location

Minnesota

Published Date

Jan 5, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Bid for Automated Materials Handling System for Park Grove Library
Category:	Washington County Public Works
Status:	Open

Description: Requests for Bids are being solicited for the provision and installation of an automated materials handling system for Park Grove Library. Publication Date/Time: 1/5/2026 12:00 PM Publication Information: Country Messenger Closing Date/Time: 2/10/2026 2:00 PM Related Documents: Bid for Automated Materials Handling System for Park Grove Library (PDF)

Attachment Preview

BID PROPOSAL FOR THE PROVISION AND INSTALLATION

OF AN AUTOMATED MATERIALS HANDLING SYSTEM FOR PARK GROVE LIBRARY

WASHINGTON COUNTY MN

2026

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Washington County

Automated Materials Handling System

Stillwater, MN

TABLE OF CONTENTS

1.0

2.0

3.0

Attachment A – A2

Attachment B

Attachment C

Attachment D

Instructions to Bidders

General Requirements

Minimum Specifications

Responsible Contractor Verification and Certification of Compliance

Vendor/Contractor Acceptable Use Policy

Bid Proposal Form

Customer References

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Washington County

Automated Materials Handling System

Stillwater, MN

BIDS FOR THE PROVISION AND INSTALLATION OF AN AUTOMATED MATERIALS HANDLING SYSTEM FOR

PARK GROVE LIBRARY will be received until 2:00 p.m., on Tuesday, February 10, 2026, at the

Washington County Office of Administration Department, 14949 62nd Street North, Stillwater,

Minnesota, 55082.

The Board of County Commissioners reserves the right to accept or reject any or all bids or parts of bids

and to waive informalities therein. BIDS CONTAINING ANY ALTERATION OR ERASURE WILL BE REJECTED,

UNLESS THE ALTERATION OR ERASURE IS CORRECTED AS HEREIN PROVIDED. AN ALTERATION OR

ERASURE MAY BE CROSSED OUT AND THE CORRECTION THEREOF PRINTED IN INK OR TYPEWRITTEN

ADJACENT THERETO AND INITIALED IN INK BY THE PERSON SIGNING THE BID. ALTERATIONS MADE IN

PENCIL WILL BE REJECTED.

Proposal of

(Name)

(Address)

TO THE WASHINGTON COUNTY, MINNESOTA:

In accordance with the advertisement of the County, inviting proposals for the delivery of materials

and/or equipment hereinbefore named, and in conformity with the Contract, Plans, Specifications and

Special Provisions pertaining thereto;

(I) (We) agree to furnish and deliver all materials and/or equipment and to do and perform all necessary

work, in accordance with the Specifications and Special Provisions contained herein.

(I) (We) hereby certify that (I) (we) (am) (are) the only person interested in this proposal as principal;

that this proposal is made and submitted without fraud or collusion with any other person, firm or

corporation whatsoever; that an examination has been made of the site of the Contract form, together

with the Specifications, and Special Provisions.

(I) (We) further propose to sign the form of Contract within 10 days after receiving written notice of

award.

(I) (We) agree to all the provisions of Minnesota Statute Section 181.59.

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Washington County

Automated Materials Handling System

Stillwater, MN

1.0 INSTRUCTIONS TO BIDDERS

1.1 SEALED BIDS FOR the Provision and Installation of an Automated Materials Handling System for

Park Grove Library will be received until 2:00 p.m., on Tuesday, February 10, 2026, at the

Washington County Office of Administration, 14949 62nd Street North, Stillwater, Minnesota,

55082.

Bids will be opened and read publicly at 2:00 p.m. on the aforesaid date at the Washington

County Government Center. Contracts are not let until Washington County awards the contract

at a public meeting. The Washington County Building Services Division (herein referred to as the

County) will administer the contract for this project.

1.2 All proposals shall be submitted on the forms provided. All blank spaces for each proposal must

be filled in, in ink or typewritten, and the bid form must be fully completed and signed when

submitted. All proposals by corporations shall bear the official seal of the corporation, if

applicable, along with the signature of a duly authorized officer of the corporation.

This BID proposal package contains the following:

1.0

2.0

3.0

Attachment A – A2

Attachment B

Attachment C

Attachment D

Instructions to Bidders

General Requirements

Minimum Specifications

Responsible Contractor Verification and Certification of Compliance

Vendor/Contractor Acceptable Use Policy

Bid Proposal Form

Customer References

1.3 Intent of Documents. It is the intent of this document for the successful Bidder to provide the

equipment, labor and materials for the provision and installation of an automated materials

handling system as described in the specifications herein.

1.4 All proposal envelopes must bear the inscription “PROVISION AND INSTALLATION OF AN

AUTOMATED MATERIALS HANDLING SYSTEM FOR PARK GROVE LIBRARY” and the name and

address of the Bidder.

1.5. The bid envelopes shall be addressed to Washington County Office of Administration

Department, 14949 62nd Street North, Stillwater, Minnesota 55082.

1.6. In case of a difference between written words and figures in a proposal, the amount stated in

figures shall govern.

1.7 In case of unit price difference from extended figure, the unit price shall govern.

1.8 Alterations or erasures must be crossed out and the corrections thereof printed in ink or

typewritten adjacent thereto. The corrections must be initialed in ink by each person signing

the proposal.

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Washington County

Automated Materials Handling System

Stillwater, MN

1.9 Revisions or interpretations made by the County shall be by addendum issued prior to the date

set for bid opening. Any explanation desired by Bidders must be requested from the County’s

authorized representative in writing, and if explanation is necessary, a reply will be made in the

form of an addendum, a copy of which will be forwarded to each Bidder who has received a set

of these documents. Information obtained from an unauthorized officer, agent, or employee of

Washington County or any other person shall not affect the obligations assured by the Bidder

nor relieve him from fulfilling any of the conditions therein. For the purpose of this bid, the

County’s authorized representative is Christina Mastro,

Christina.Mastro@washingtonCountymn.gov.

1.10 All bids must comply with and not deviate from the provisions of the contract documents.

1.11 The County reserves the right to accept or reject any or all bids and to waive any defects or

technicalities or to advertise for new bids where the acceptance, rejection, waiving, or

advertising of such would be in the best interest of the County.

1.12 In addition to the base bid price, the bid award shall be based on, but not necessarily limited to

the Bidder’s adherence to all bid requirements.

The County reserves the right to determine, in its sole and absolute discretion, whether the

Bidder is both a responsive and a responsible Bidder, and satisfactorily meets criteria

established in this invitation to bid.

1.13 The County reserves the right to disqualify any bid, before or after opening, if there is evidence

of collusion with intent to defraud, or other illegal practices upon the part of the Bidders, or for

noncompliance with the requirements of these documents.

1.14 Any modifications, insertions, deletions, or changes, except as caused by a County addendum,

made on any material contained on the proposal sheets may be cause for the rejection of the

proposal. Should any Bidder wish to submit amplifying data with this proposal, it should make a

statement on the bottom of the proposal that such amplifying material is a part of the bid and

attach said material to the proposal form.

1.15 The County is not responsible for locating or securing any information which is not identified on

the proposal and is reasonably available to the Bidder. Accordingly, to ensure that sufficient

information is available, the Bidder must furnish as a part of its proposal all descriptive material

necessary for the County to 1.) determine whether the service offered meets the requirements

of the contract documents, and 2.) establish exactly what the Bidder proposes to furnish as to

supplies, equipment, and services.

1.16 Bids received prior to the time of opening will be securely kept unopened. The officer whose

duty it is to open them will decide when the specified time has arrived and no proposal received

thereafter will be considered. Bids received after the time set for opening will be returned to

the Bidder unopened. No responsibility will attach to an officer for the premature opening of a

proposal not properly addressed and identified.

1.17 The County shall not physically release or return to the Bidder any proposal for the purpose of

modification, withdrawal, or any other purpose whatsoever, until after the proposals are

officially opened and acknowledged, and no proposal may be withdrawn for a period of thirty

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Commodity Codes

• NAICS 333922Conveyor and Conveying Equipment Manufacturing
• NAICS 423830Industrial Machinery and Equipment Merchant Wholesalers
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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