Project Information

Bid Title

FCI GILMER - CHILLER MOTOR & VFD PARTS

Issuing Agency

Location

West Virginia

Published Date

Jun 17, 2026

Closing Date

Jun 26, 2026

Government Level

Federal

Status

Closed

Ref. #

15B11926Q00000012

Original Source

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Bid Inquiries

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Bid Documents

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Set Aside

Total Small Business Set-Aside (FAR 19.5)

Project Description

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FCI GILMER - CHILLER MOTOR & VFD PARTS

Active

Contract Opportunity

Notice ID

15B11926Q00000012

Related Notice

Department/Ind. Agency

JUSTICE, DEPARTMENT OF

Sub-tier

FEDERAL PRISON SYSTEM / BUREAU OF PRISONS

Office

FCI GILMER

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General Information

• Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
• Original Published Date: Jun 17, 2026 08:16 am EDT
• Original Date Offers Due: Jun 26, 2026 12:00 pm EDT
• Inactive Policy: 15 days after date offers due
• Original Inactive Date: Jul 11, 2026
• Initiative:
  • None

Classification

• Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
• Product Service Code: 4120 - AIR CONDITIONING EQUIPMENT
• NAICS Code:
  • 423730 - Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers
• Place of Performance:
  Glenville , WV 26351
  USA

Description

RE: 15B11926Q000000012

Dear Offeror:

This solicitation package has been provided for your consideration. This RFQ is for a CHILLER MOTOR & VFD (VARIABLE FREQUENCY DRIVER). Please make sure that you are bidding on the exact measurements and components that are specified. Please include estimated shipping and delivery lead times. This solicitation is due in the Contracting Office no later than 12:00 p.m., June 26, 2026.

The following MUST be completed before your offer can be accepted:

Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.

Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. This solicitation is 100% Small Business Set Aside for the NAICS code provided on the SF1449. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. SF1449 forms are required for consideration.

The Government shall award to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.

Quotations shall be submitted via email to J2Hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.

Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).

Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.

Sincerely,

Jessica Hutchison

Contracting Officer

Attachments/Links

Contact Information

Contracting Office Address

• 201 FCI LANE PO BOX 5000
• GLENVILLE , WV 26351
• USA

Primary Point of Contact

• Jessica Hutchison
• J2hutchison@bop.gov
• Phone Number 30462625001082

Secondary Point of Contact

• Melissa Johnston
• mxfrye@bop.gov
• Phone Number 3046262545

History

• Jun 17, 2026 08:16 am EDTCombined Synopsis/Solicitation (Original)

Commodity Codes

• FSC 41Refrigeration, Air Conditioning and Air Circulating Equip.

• NAICS 423730Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers

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