Project Information

Bid Title

Independent Technical Review (ITR) for State Projects (SPs) 4705-51, 5905-31, and 6401-41

Issuing Agency

State Government of Minnesota

Location

Minnesota

Published Date

May 29, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Independent Technical Review (ITR) for State Projects (SPs) 4705-51, 5905-31, and 6401-41

Brief Description: MnDOT requests letters of interest for an Independent Technical Review (ITR) of State Projects (SPs) 4705-51, 5905-31, and 6401-41. SP 4705-51 is a roundabout at the intersection of Trunk Highway (TH) 12 and County State Aid Highway (CSAH) 43 in Litchfield. SP 5905-31 is a white-topping project with ADA, Culvert Replacement, and Stormwater Management on United States (US) 75 from County Road (CR) 34 to Minnesota (MN) 30 in Pipestone. SP 6401-41 is a medium mill and overlay with ADA, Culvert Replacements, and Guardrail Replacements on US 14 from 0.3 miles east of CSAH 7 to US 71, with added pavement work on TH 330. The goal of this project is to provide MnDOT with a team that will serve as the ITR Team for design deliverables (including electronic design files, calculations, and reports) such as draft construction limit roll plot, final construction limit roll plot, and 15, 30, 60 ,90, and 100 percent detail design submittals for SPs 4705-51, 5905-31, and 6401-41.

Date posted: 05/29/2026
Due date: 06/18/2026

• Announcement
• Scope of Work
• TGB/VET Special Provisions
• Official List : In order to submit a letter of interest to this project, consultants must be pre-qualified in the following work types:
  
  • 2.12 Highway Design - Level 2

Attachment Preview

MnDOT Contract Number: 1063039

Exhibit A: Specifications, Duties, and Scope of Work

Independent Technical Review (ITR) for State Projects (SPs) 4705-51, 5905-31, and 6401-41

Introduction and Project Information

Introduction- The purpose of this contract is to provide the State with a team that will serve as the ITR

Team for design deliverables (including electronic design files, calculations, and reports) for SPs 4705-51,

5905-31, and 6401-41. The design will be provided to the State by the State’s design contractor. The

State’s design contractor is not eligible to serve as the State’s reviewer. This work will be sporadic in

nature, coinciding with the deliverables under the State’s design contract, yet will be intense during

review submittal periods. Throughout the contract duration, the team will report weekly to the State’s

Project Manager during review operations; reporting on work completed and receiving guidance as

needed to perform the work.

Project Information

1. SP 4705-51 is a roundabout at the intersection of Trunk Highway (TH) 12 and County State Aid

Highway (CSAH) 34 in Litchfield.

2. SP 5905-31 is a white-topping project with Americans with Disabilities Act (ADA) improvements,

culvert replacements, and possible stormwater management on United States (US) 75 from

County Road (CR) 34 to Minnesota (MN) 30 in Pipestone.

3. SP 6401-41 is a medium mill and overlay with ADA improvements, culvert replacements, and

guardrail replacements on US 14 from 0.3 miles east of CSAH 7 to US 71, with added pavement

work on TH 330.

Section 1.0 – Project Management (Source Type 1010)

1.1 - Kickoff Meeting - The Contractor will coordinate and conduct a Project Kickoff meeting that will

take place via Microsoft Teams. The meeting will establish communications protocol and discuss the

project schedule. The Contractor will receive available existing information from the State. The State

will provide deliverables as available, a brief discussion of known issues, and a review of the project

schedule.

1.2 - Project Instructions and Quality Assurance - Contractor will develop internal tools (Project

Instructions, Gantt Charts, Work Plans) to establish a schedule with defined deliverable dates,

budgets, roles, and responsibilities for the project team members throughout the project.

1.3 - Monthly Progress Reports, Invoices and File Keeping - Contractor will submit monthly progress

reports and invoices to State in the prescribed format. The Contractor will also supply an updated

schedule each month. When all project work is complete, Contractor will prepare a final invoice and

correspond with State to confirm the completed technical and financial status. Contractor will

assemble a complete project record in paper and electronic design files for archival purposes.

1.4 - Walk Through Meetings – Prior to each review submittal, the Contractor will attend a walk through

meeting where the project designer will share information about the project, allowing the review

team to focus their review while limiting efforts on portions of the submittal where information or

decisions are still outstanding.

1.5 - Comment Resolution Meetings - Contractor will attend comment resolution meetings. The intent

of the comment resolution meeting is to work through comments that the design contractor

wants/needs additional direction on or comments that conflict with other comments or portions of

1

MnDOT Contract Number: 1063039

Exhibit A: Specifications, Duties, and Scope of Work

the plans. Comment resolution meetings will be held at the conclusion of the comment period for all

formal submittals.

1.6 - Summary of Meetings:

A) Kickoff Meeting – 1 for all 3 projects via Microsoft Teams

B) Walk Through Meetings – 3 meetings, 1 per project

C) Design Review Comment Resolution Meetings – 4 per project

D) Layout and construction limit comment resolution meetings – 4 per project

E) Biweekly project manager update meetings (as needed)

1.7 - Project Management Deliverables and Due Date(s) or Time Requirements

State’s Deliverables:

A) Review and respond to submittals (within 3 weeks)

B) Coordinate internal reviews (within 3 weeks)

C) Provide copies of project correspondences and project information (as needed)

D) Attend meetings (as needed)

E) Approve deliverables (as needed)

F) Monitor quality control (at all turn-in milestones)

Contractor’s Deliverables:

A) Coordinate and attend meetings (as defined in tasks 1.1, 1.4 and 1.5)

B) Hold an update meeting or conference call with the State’s Project Manager (biweekly or as

needed)

C) Prepare meeting agendas, displays, and meeting minutes (as needed)

D) Prepare and submit invoices and progress reports (monthly)

E) Provide timely copies of critical correspondences and project issue data (as needed)

F) Monitor, document, and submit quality control process documentation (at all turn-in milestones)

Section 2.0 – ITR

2.1 - ITR - The Contractor’s ITR Team will be responsible for providing comments on design deliverables

(including electronic design files, calculations, and reports). Review will take place at all design

submittals. Also, design review may take place as individual work packages are completed which

may take place prior to or after formal plan submittals. The Contractor will ensure the format of the

construction plans comply with State Traffic Engineering Sample Plans, State District 8 Example

Plans, State Design Scene, and current State Computer Aided Design and Drafting (CADD) Data

Standards.

State CADD Data Standards can be found at:

http://www.dot.state.mn.us/caes/index.html

State Design Scene is a helpful design and plan preparation tool which can be found at:

http://www.dot.state.mn.us/pre-letting/scene/index.html

Electronic Design Files – The electronic design files will include all CADD, quantity, computation,

modeling, and other related data files.

The Contractor’s ITR Team will work at project submittals and use Bluebeam to document review

comments. The Contractor will be provided a schedule for turn in deadlines upon contract execution

2

MnDOT Contract Number: 1063039

Exhibit A: Specifications, Duties, and Scope of Work

that will be updated as the project progresses. It is expected that the ITR Team will inform the State

as comments or concerns are made aware that require the State’s input for direction.

A very high level of roadway design experience and skill is required. All services will be performed in

accordance with established standard procedures and best practices of the State. Prior to furnishing

any services, the Contractor’s ITR Team will meet with the State’s Project Manager and District staff

to become familiar with the State’s standard procedures and best practices and with informal

procedures and best practices, particularly regarding file transfer and communications.

Contractor’s ITR Team must be trained, highly skilled, and have extensive experience in geometric

layout development, roadway hydraulics, traffic engineering, and roadway plan assembly. The ITR

Team must have a high level of experience with OpenRoads Designer 2025 software.

2.2 - Geometric Layout Review (Source Type 1140)

The Contractor will provide in-depth geometric layout review to the State. The Contractor will

review such items as; Draft Conceptual Geometric Layout, Conceptual Geometric Layout,

Preliminary Geometric Layout, Final Geometric Layout, design vehicle memo, design memorandum,

alternative alignments and profiles, preliminary cross sections, proposed pond locations, and

preliminary construction limits. The Contractor will ensure the geometric layouts are consistent with

the project scoping report, design memo, design vehicle memo, Intersection Control Evaluation (ICE)

reports, Highway Safety Manual (HSM) analysis, and vehicle turning movements.

2.3 - Construction Limit Roll Plot Review (Source Type 1200)

The Contractor will provide in-depth construction limits review to the State. The Contractor will

review such items as; Draft and Final Construction Limit Roll Plot. The Contractor will ensure the

draft and final construction limit roll plot consider final typical sections, approved roadway profiles,

final roadway alignments, final ADA recommendations, special ditch grades, stormwater

management features, stormwater treatment or rate control locations (permanent and temporary),

culvert and storm sewer replacement locations, riprap placement, utility relocations (including City

sanitary sewer and watermain), entrance tie-ins, local street tie-ins, guardrail replacement locations,

landscaping locations, adjacent business and or residential development, construction

staging/detours, and any other elements needed to acquire right of way (ROW).

2.4 - ADA Detailed Design Review (Source Type 1250)

The Contractor will provide in-depth ADA detailed design review to the State. The Contractor will

ensure the Pedestrian Facilities Layout for the project is based on preliminary pedestrian facilities

recommendations. The Contractor will ensure the ADA design details for the project are consistent

with the Final ADA Field Walk Recommendations and in accordance with State’s ADA Project Design

Guide, State’s Transportation Project Development Process (TPDP), State’s CADD Standards, and

Public Rights-of-Way Accessibility Guidelines (PROWAG) for pedestrian facilities.

2.5 - Detailed Design Review (Source Type 1250)

The Contractor will provide in-depth detailed design review to the State. The Contractor will review

such items as; Construction Plans at 15, 30, 60, 90, and 100 percent detail design submittals, Special

Provisions, and cost estimates. The Contractor will review the electronic design files and models

along with the typical submittal documents such as draft plan set, cross sections, hydraulic memos,

etc. The Contractor will ensure the construction plans prepared for the proposed roadway

improvements are consistent with the horizontal alignments, typical sections, profiles, cross

3

MnDOT Contract Number: 1063039

Exhibit A: Specifications, Duties, and Scope of Work

sections, and construction limits identified in the approved final construction limit roll plot

submittal. The Contractor will ensure the construction plans are also consistent with the findings

and recommendations identified in the Project Design Memorandum, Project Scoping Report,

Geometric Layout, Construction Limit Roll Plot, State’s Specialty Offices Recommendations, State

District 8 Seeding Recommendations, State District 8 Design Standards, State Design Scene, the

Categorical Exclusion Determination (CATEX), and the Final Materials Design Recommendation

(MDR). The Contractor will ensure the construction plans are in accordance with the State’s TPDP,

Design Standards and Manuals, and Technical Memoranda. Bridge review will be limited to basic

bridge details, critical tie-ins, and transition locations within the roadway plans.

2.6 - Hydraulics Engineering Review (Source Type 1141)

The Contractor will provide in-depth hydraulics engineering review to the State. The Contractor will

review such items as; drainage areas, culvert liners, drainage models, pre and post construction

hydrology, special ditch grades, pond designs for National Pollutant Discharge Elimination System

(NPDES) compliance and rate control, draft and final Hydraulic Study Technical Memo, Final

Hydraulics Recommendation, and Stormwater Drainage Report. The Contractor will review the

preliminary and final sizing and locations of culverts and any storm sewer where required; and if

these are well designed to meet capacity or any regulatory requirements. The Contractor will review

the need, location, and size of water quality and retention ponds, infiltration areas, and temporary

sediment ponds per any regulations. The Contractor will review if the design/project complies with

all permit requirements and permitting agencies. This may include but is not limited to investigating

the needs for the Department of Natural Resources (DNR) Public Waters permit and Wetland

permit, County Ditch Orders, Watershed District, and NPDES. The Contractor will review all prepared

permits exhibits and permits applications for all permits required for this project. The Contractor will

review and advise on any wetland disturbance or any Wetland Conservation Act (WCA)

requirements. The Contractor will review and advise on any erosion control best management

practice (BMP) design and on any Stormwater Pollution Prevention Plan (SWPPP) requirements. The

Contractor must be trained, highly skilled, and have extensive experience in roadway hydraulics

analysis according to the State’s Drainage Manual. The Contractor must be experienced with

OpenRoads Designer 2025, HydroCAD, and HY-8 software.

2.7 - Traffic Engineering Review (Source Type 1250)

The Contractor will provide in-depth traffic engineering review to the State. The Contractor will

review and ensure the Traffic Management Plan (TMP), Signing plans and Division ST, Pavement

Marking plans, Lighting plans and Division SL, Signal Plans and Division SS, and

Detour/Staging/Traffic Control plans are in accordance with Minnesota Manual on Uniform Traffic

Control Devices (MN MUTCD), State Design Standards and Manuals, American Association of State

and Highway Transportation Officials (AASHTO) Standard Specifications and Design Guide, State

Technical Memoranda, State Typical Detail Sheets, State Sample Plans, and ICE Report(s).

2.8 - ITR Deliverables and Due Date(s) or Time Requirements

State’s Deliverables:

A) Electronic version of geometric layout, construction limit roll plot, or set of plans for each design

submittal via ProjectWise and Bluebeam

B) Complete review and comments (within 15 business days)

C) Attend meetings (as needed)

Contractor’s Deliverables:

4

MnDOT Contract Number: 1063039

Exhibit A: Specifications, Duties, and Scope of Work

A) Redlined geometric layout, construction limit roll plot, or set of plans and comments for each

design submittal via Bluebeam

B) Draft Conceptual Geometric Layout

C) Conceptual Geometric Layout

D) Preliminary Geometric Layout

E) Final Geometric Layout

F) Draft Construction Limit Roll Plot Review

G) Final Construction Limit Roll Plot Review

H) 15% Detailed Design Submittal Review

I) 30% Detailed Design Submittal Review

J) 60% Detailed Design Submittal Review

K) 90% Detailed Design Submittal Review

L) 100% Detailed Design Submittal Review

Section 3.0 – Project Schedule

The following Project Schedule is for the major deliverable items and is based off an assumed project

start dates (notice to proceed) noted below. The schedule should be adjusted accordingly as per the

actual notice to proceed date at the time of contract execution.

1. SP 4705-51: Construction date of 2029 and Letting date of 10/25/2028

2. SP 5905-31: Construction date of 2029 and Letting date of 11/15/2028

3. SP 6401:41: Construction date of 2029 and Letting date of 3/22/2028

The Contractor will be responsible for carrying out all work on the project according to the following

tentative schedule. The Contractor will coordinate any changes to the project schedule below with the

State’s Project Manager.

Deliverable Item – SP 4705-51

Project Kickoff Meeting

Invoices, progress reports, and project status reports

Draft Construction Limit Roll Plot

Final Construction Limit Roll Plot

15% Detailed Design Submittal

30% Detailed Design Submittal

60% Detailed Design Submittal

90% Detailed Design Submittal

100% Detailed Design Submittal

Deliverable Date

July 2026

Monthly

July 2026

October 2026

February 2027

April 2027

January 2028

March 2028

May 2028

Deliverable Item – SP 5905-31

Project Kickoff Meeting

Invoices, progress reports, and project status reports

Draft Construction Limit Roll Plot

Final Construction Limit Roll Plot

15% Detailed Design Submittal

Deliverable Date

July 2026

Monthly

August 2026

November 2026

March 2027

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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