Project Information

Bid Title

6561 Bid-On Call SVCS FOR ADDITIONAL FERTILIZER, GRASS SEED, INSECTICIDES, FUNGICIDES, ETC.

Issuing Agency

Trumbull town

Location

Connecticut

Published Date

Jan 27, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

6561

Original Source

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Bid Documents

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Project Description

Bid Number:	6561
Bid Title:	6561 Bid-On Call SVCS FOR ADDITIONAL FERTILIZER, GRASS SEED, INSECTICIDES, FUNGICIDES, ETC.
Category:	Bid Invitations
Status:	Open

Publication Date/Time: 1/27/2026 12:00 AM Closing Date/Time: 2/19/2026 2:00 PM Related Documents: 6561 Bid-On Call SVCS FOR ADDITIONAL FERTILIZER, GRASS SEED, INSECTICIDES, FUNGICIDES, ETC.

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TOWN OF TRUMBULL, CONNECTICUT

TASHUA KNOLLS GOLF COURSE

REQUEST FOR QUOTATIONS

ON CALL SERVICES FOR

ADDITIONAL FERTILIZER, GRASS SEED, INSECTICIDES, FUNGICIDES, ETC.

BID NUMBER 6561

DUE: February 19, 2026 @ 2:00 PM

GENERAL INSTRUCTIONS

The Town of Trumbull, Connecticut (hereinafter referred to as Town), through the Office of the Purchasing Agent, will accept sealed bids for

FERTILIZER, GRASS SEED, INSECTICIDES, FUNGICIDES, ETC for use by the TASHUA KNOLLS GOLF COURSE and other Town departments

on an “as needed” basis as detailed in the attached requirements. The Town solicits proposals from licensed and qualified full-service Vendors /

Authorized professional service for the products/Items listed above to provide “ON-CALL” purchases on an as needed basis. The Town intends to

utilize the Authorized professional service when products are needed by the Town. All items/ products for the Town and Tashua Knolls Golf Course

shall be under the direction of Assistant superintendent of Golf Course Properties.

It is requested that proposals conform to this request as closely as possible. The Purchasing Agent may accept proposals which take exception to

any requirements in this RFQ. Any exceptions or alternative proposal shall be clearly delineated in a separate attachment to the proposal submitted.

1.PREPARATION OF PROPOSALS/ QUOTATIONS

a) Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit one (1)

ORIGINAL and Two (2) EXACT COPIES. Bidders should submit bids in a clear, concise and legible manner to permit

proper evaluation of responsive bids.

b) Bidders may submit, under separate cover with their proposal, any samples of reports and documents that are necessary

to meet the requirements (deliverables) of this request should a purchase order be awarded

2.BID SUBMISSION

Bids are to be submitted in a sealed envelope addressed as follows:

Bid RFQ 6561

Due: February 19, 2026 @ 2PM

Purchasing Agent: Kevin J Bova

Town of Trumbull

5866 Main Street

Trumbull, CT 06611

Please be advised that the person signing the formal proposal must be authorized by your organization to contractually bind

your firm with regard to prices and related contractual obligations for the delivery period requested.

3.BID TIME

a) Bids shall be received at the office of the Purchasing Agent, Town Hall, prior to the advertised hour of opening, at which

time all proposals will be publicly opened and read aloud.

b) A bidder may withdraw a proposal at any time prior to the above scheduled date and time. Any bid received after the

above scheduled date and time shall not be considered or opened.

4.TOWN OPTIONS

The Town reserves the right to reject any or all proposals and to waive any requirements, irregularities, technical defects or service

therein when it is deemed to be in the best interest of the Town. The Town reserves the right to reject any or all proposals and to

waive any requirements, irregularities, technical defects or service therein when it is deemed to be in the best interest of the Town.

The Town will award for 2 years (July 1, 2026, to June 30, 2028) and have an option if mutually agreed upon for one (1) additional

year (July 1, 2028, to June 30, 2029).

5. TAXES

All purchases made by the Town and associated with the award of this requirement shall be tax exempt. Any taxes must not

be included in bid prices. A Town Tax Exemption Certificate shall be furnished upon request.

Town of Trumbull

Bid 6561 ON CALL Services Fertilizer, Seed, Pesticides

Page 2 of 11

6.INQUIRIES & ADDENDUMS

All inquiries of a technical nature may be directed to Joe Imperio, Tashua Knolls Golf at (203-654-5435) or

jimperio@trumbull-ct.gov by the close of business on February 11, 2026. All other questions may be directed to the Kevin

J Bova, Purchasing Agent (203-452-5042) kbova@trumbull-ct.gov The Town reserves the right to communicate with any or

all of the bidders to clarify the provisions of Proposals. The Town further reserves the right to request additional information

from any bidder at any time after proposals are opened.

It is the sole responsibility of the responding firm to verify any addenda that may have been issued relating to

this request prior to final submission of a proposal. Any notice of addendum shall be published on the Town

website – www.trumbull-ct.gov Purchasing Department “Bid opportunities”. Failure to submit a proposal that

does not address changes or addenda may result in disqualification of a proposal.

7. PRICING

1. All prices quoted are to be firm for a period of approximately years (2) years following bid opening and period of an

agreement with the successful bidder. Special Consideration will be given to responses with extended firm price

dates. The Town is always interested in any and all cost reduction opportunities.

2. All prices will not go into effect until 07/01/2026.

8.ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

Any assignment or subcontracting by a bidder, vendor, or contractor for work to be performed, or goods and/or services to be

provided, in whole or in part, and any other interest in conjunction with a Town procurement shall not be permitted without the

express written consent of the Town of Trumbull.

9.HOLD HARMLESS CLAUSE

Bidder agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss, damage or

expense which the Town may suffer or for which the Town may be held liable by reason of injury, including death, to any

person or damage to any property arising out of or in any manner connected with the operations to be performed under an

agreement with the Town, whether or not due in whole or in part of any act, omission or negligence of the Town or any of his

representatives or employees.

10. WORK REGULATIONS AND STANDARDS

All work activities performed in association with this request must be performed and completed for the Town in accordance

with current Federal State and Local regulations. All services performed shall also conform to the latest OSHA standards

and/or regulations.

No purchase shall be made from nor shall services (other than services as an officer, agent, or employee of the Town) be

secured from any officer or employee of the Town, or from any partnership or corporation in which such officer or employee is

a partner or officer, or holds a substantial interest, unless such relationship and the fact that such purchase is contemplated

shall be made known in writing to the agency making such purchase, and notice thereof posted, for at least five (5) days

before such purchase be made , in the office of the agency making such purchase and in a public place in the Trumbull Town

Hall.

11. Conflict of Interest

Public officials shall be prohibited from receiving any town work procured through a Public Bid or bid waived process so as to avoid any

Appearance of Impropriety or Conflict of interest; and public officials cannot circumvent the Intent of this Ordinance by receiving town

Work through a bid waiver, as proscribed by the Trumbull Town Charter.

12. AWARD AND AUTHORITY

The purchasing authority of the Town shall issue notification of award in writing. The Town will award is for 2 years

(July 1, 2026, to June 30, 2028) and have an option if mutually agreed upon for one (1) additional year (July 1, 2028, to

June 30, 2029).

Town of Trumbull

Bid 6561 ON CALL Services Fertilizer, Seed, Pesticides

Page 3 of 11

13. AWARD AND PRICING

1. Individual products and services shall be awarded to the successful respondents to this request on an as needed basis for specific needs

and applications designated by the Town. The town may choose all or most respondents to this Bid, the town will pick the best price and

products at the time of need from the lowest respondents to that product or service application. If the original product that is specified in the

proposal is not available and there are substitutions available, it will need to be approved by the town Department heads. The Town

reserves the right to request firm price quotations for individual products or services from the successful respondent or from any other

vendor if the dollar limits exceed certain Town Charter provisions as related to sealed bid proposals.

2. All pricing quoted shall remain firm fixed for a period of Two (2) years from date of contract. Special consideration will be given to

responses with extended firm price dates.

3. The duration of the letter of Awards shall be for approximately Two (2) years and may be renewed for one additional year at the price

stated in the Proposal Form by giving the Vendors/suppliers at least thirty (30) days written notice and upon mutual consent of both parties.

Notwithstanding the foregoing the Town may cancel the contract at any time.

4. Pricing will go into effect July 1, 2026.

If your proposal does not meet or better the required specifications on all points that must be outlined in a letter, otherwise it will be presumed that a

proposal is in accordance with the required specifications per each item in the proposal. Any substitutions to the specifications (for all but especially

for chemicals and fertilizers) requested are clearly and completely noted. Any alternate products are presented in a similar format to those

requested and are attached herein. It is understood that the Town reserves the right to reject any or all proposals or waive any formalities in this

request. It is understood that the Town reserves the right to reject any or all proposals and or any substitutions. Town reserves the right to

communicate with any or all of the bidders to clarify the provisions of Proposals. The Town reserves the right to request additional information from

any bidder at any time after proposals are opened.

Proposers may also submit, under separate cover with their proposal, any samples or substitutions of reports and documents that are necessary to

meet the requirements (deliverables) of this request should a purchase request be required.

14. DELIVERY

a.Special consideration may be given to bidders that can expedite lead time to any item listed.

ALL INVOICES TO BE SENT TO TKGC ATT: Joe Imperio – Tashua Knolls Golf Course.

40 Tashua Knolls Ln Trumbull CT 06611

Town of Trumbull

Bid 6561 ON CALL Services Fertilizer, Seed, Pesticides

Page 4 of 11

TOWN OF TRUMBULL, CONNECTICUT

TASHUA KNOLLS GOLF COURSE

REQUEST FOR QUOTATIONS

ON CALL SERVICES FOR

ADDITIONAL FERTILIZER, GRASS SEED, INSECTICIDES, FUNGICIDES, ETC.

BID NUMBER 6561

DUE: February 19, 2026 @ 2:00 PM

PROPOSAL (To be submitted with proposal)

ADDENDA

The following Addenda have been received. The modifications to the Bid Documents noted therein have been considered and all costs

thereto are included in the Base Bid.

Addenda #

_________, ___________, __________, ___________, ____________

The undersigned hereby submits proposal(s) listed on the following items listed on Pages 5-8 of this request and certifies that the

following proposal meets all the specifications and conditions requested herein. Any substitutions to the specifications

requested are clearly and completely noted. Any alternate proposals are presented in a similar format to those requested and

are attached herein. It is understood that the Town reserves the right to reject any or all proposals. If you cannot supply a quote,

please put NA.

All proposed pricing shall remain be firm fixed for a period of _____________________

Proposal of:

(COMPANY NAME)

Town of Trumbull

Bid 6561 ON CALL Services Fertilizer, Seed, Pesticides

Page 5 of 11

TOWN OF TRUMBULL, CONNECTICUT

TASHUA KNOLLS GOLF COURSE

REQUEST FOR QUOTATIONS

ON CALL SERVICES FOR

ADDITIONAL FERTILIZER, GRASS SEED, INSECTICIDES, FUNGICIDES, ETC.

BID NUMBER 6561

DUE: February 19, 2026 @ 2:00 PM

BID PROPOSAL FORM

USE additional pages if necessary for any other items or substitutes

Description

Fungicides

Encartis

Honor

Insignia SC

Lexicon

Maxtima

Navicon

Xzemplar

Banol

Signature Xtra

Densicor

Exteris

Interface

Mirage

Tartan

Fame SC

Serata

Affirm

Traction

Segway

Banner Maxx

Briskway

Daconil Action

Headway

Heritage TL

Instrata

Medallion

Secure Action

Subdue Maxx

Velista

QP Enclave

QP Strobe 2L

Unit Size

2.5 gallon

3 x 6#

2.5 gallon

4 x 21 oz.

2.5 gallon

2.5 gallon

2 x 114 oz.

2.5 gallon

44#

51oz.

2.5 gallon

2.5 gallon

2.5 gallon

2.5 gallon

2.5 gallon

35 oz.

7.2#

5 gallon

39.2 oz.

1 gallon

1 gallon

2.5 gallon

1 gallon

1 gallon

2.5 gallon

1 gallon

2.5 gallon

1 gallon

22 oz.

2.5 gallon

1 gallon

Price/Unit

Commodity Codes

• NAICS 111998All Other Miscellaneous Crop Farming
• NAICS 424910Farm Supplies Merchant Wholesalers
• NAICS 561730Landscaping Services

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