Project Information

Bid Title

Chromebooks RFP for 2026-2027 School Year

Issuing Agency

De Soto #73 Public School District

Location

Missouri

Published Date

Feb 2, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Chromebooks RFP for 2026-2027 School Year

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Request for Proposals Memorandum

To:​ Prospective Bidders

From:​ Deana Pope

Date:​ 02/2/2026

Re:​ Chromebook RFP

De Soto #73 School District is requesting competitive proposals from vendors for the purchase of

Chromebooks. Enclosed is a Request for Proposal (RFP), responsive Proposal will comply

with all federal, state and local regulations. Information regarding the services to be provided,

information which must be submitted as part of the Proposal, and related details are included

in the accompanying RFP.

Proposals will be accepted no later than 11:00 a.m. Wednesday, February 18, 2026. No late

submittals will be accepted. The Board of Education reserves the right to accept or reject any or all

Proposals, to waive any irregularities, and to accept the Proposal that is in the best interest of the

District. The award for the Chromebook RFP may be considered by the Board at its regular meeting

on March 19, 2026.

Questions may be directed to Deana Pope, Director of Technology, via phone at (636) 243-2386

or via email at pope.deana@desoto.k12.mo.us

Proposal bid packet and specifications may be obtained by accessing the District Website at

www.desoto.k12.mo.us/administration/request_for_bids

Interested firms are to submit two (2) copies of their response to the RFP. Proposals shall be delivered

in sealed envelopes clearly marked as indicated below.

De Soto #73 School District

Attn: Deana Pope

610 Vineland School Road

De Soto, MO 63020

RE: Chromebook RFP

Important Dates

RETURN DATE and TIME………………… February 18, 2026 prior to 11 a.m. local time

BID OPENING DATE and TIME ……………………. February 18, 2026 at 11:05 a.m. at the

Central Office, 610 Vineland School Road, De Soto, MO 63020

All proposals submitted with RFP Bid Form must be delivered to the Superintendent Office before

11:00 a.m. on Wednesday, February 18, 2026 to be considered for evaluation. Proposals

received after this time may not be accepted and may be returned to the vendor unopened.

1

De Soto #73 School District

REQUEST FOR PROPOSAL

Title: Chromebook RFP​ ​

​

Contact Person: Deana Pope​ ​

​

Email: pope.deana@desoto.k12.mo.us

Issue Date: 2/2/2026

Phone: (636) 243-2386

RETURN PROPOSAL NO LATER THAN: Wednesday, February 18, 2026, at 11:00 a.m. CST​

RETURN PROPOSAL AND ADDENDA TO:

​

De Soto #73 School District

​

ATTN: Deana Pope

​

610 Vineland School Road

​

De Soto, MO 63020

​

RE: Chromebook RFP

Request for Proposal Specifications

Minimum Specifications:

●​ Approximately 450 non-touch chromebooks and 700 touchscreen chromebooks

●​ At Least dual core

●​ Minimum of 4GB RAM

●​ Minimum of 32GB SSD

●​ Approximately one thousand one hundred and fifty (1150) G. Suite for Education

Device Management Licenses

●​ Chrome License auto update expiration date of no earlier than 2032, but

preference will be given to 2035.

●​ Separate option and quotes for both a one year and a three year full accidental

warranty coverage with guaranteed 30 day return.

●​ Must be new, not refurbished

●​ Separate option and quote for approximately four hundred and fifty (450) work-in

Chromebook cases that fully zip around the Chromebook with one outside pocket.

●​ Separate option and quote for approximately seven hundred (700) snap on

protective Chromebook covers.

●​ Purchase order will be issued to bid selected. Payment will be made upon receipt

of devices. Devices are to be received no later than July 1, 2025. There will be a

$1,000 per day penalty for any devices not received within the specified dates

listed herein.

We reserve the right to order less or more the approximate number listed above based upon

district budgeting and pricing ascertained from the bidding process.

De Soto #73 School District School Chromebook RFP

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Alternative Bid Option (please list item as alternative bid option) also requested for the

following:

---

Request for Proposal Bid Form

(Please submit completed Bid Form with your proposal documents)

Name of Bidder:

Address (Street):

Address (City, State, Zip Code):

Phone #:

Fax #:

Email Address:

The undersigned acknowledges the receipt of the follow Addenda:

Addendum No._____ Date: ___________

Addendum No._____ Date: ___________

Base Bid Price:

The undersigned bidder agrees to provide all products or perform services required as shown and indicated

in the request for proposal specifications for the sum of:

$_________________________________

$______________________________________________________________________________ Dollars

Amounts shall be shown in both words and figures. In case of discrepancy, the amount shown in words will

govern.

Alternate Bids: (As Specified)

1.​

2.​

Completion/Delivery Date (Products/services) _______________.

$____________________

$____________________

The Proposer hereby declares understanding, agreement and certification of compliance to provide the

items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements and

specifications of the original Request for Proposal (RFP) and as modified by any addenda thereto. The De

Soto #73 School District and the Board of Education would like to thank Bidders for their responses.

Please complete bid form, note any necessary modifications and submit.

________________________​ ​

_________________________​ ​

​

_______

Authorized Signature​ ​

​

​

Printed Name​ ​

​

​

Date

De Soto #73 School District School Chromebook RFP

3

GENERAL CONDITIONS

ALL INTERESTED PARTIES SUBMITTING A PROPOSAL IN RESPONSE TO THIS REQUEST FOR

PROPOSALS SHALL BE EXPECTED TO OBSERVE THE CONDITIONS AND REQUIREMENTS

SET FORTH IN THESE GENERAL CONDITIONS. SUCH CONDITIONS AND REQUIREMENTS

SHALL FORM AN INTEGRAL PART OF THE CONTRACT TO BE AWARDED BY THE DISTRICT.

THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS AND TO WAIVE ANY

TECHNICALITIES THEREIN.

Proposals, prices, terms and conditions shall remain firm for a period of ninety (90) days from the due date

for Proposals or until the time when the District takes official action on the Proposals.

​

The District reserves the right to modify the specifications prior to the Proposal submission deadline and

will endeavor to notify all potential Companies that have received a copy of the specifications, but failure

to notify shall impose no obligation or liability on the District.

Due regard will be given for the protection of proprietary information contained in all Proposals received.

However, vendors should be aware that all materials associated with the procurement are subject to the

terms of the Freedom of Information Act (FOIA) and all rules, regulations and interpretations resulting

there from. Proposals containing data that the Company does not want used or disclosed for any purpose

other than evaluation of the Proposal may be restricted, provided the Company marks the cover sheet of the

Proposal with the following legend: “Technical data contained on pages _____ and _____ in this

Proposal furnished in connection with the Request for Proposals of the De Soto #73 School District

shall not be used nor disclosed except for evaluation purposes, provided that, if a Contract is

awarded to this Company as a result of or in connection with the submission of this Proposal, De

Soto #73 School District shall have the right to use or disclose technical data to substantiate the

award of a Contract.”

The above restriction does not limit the District’s rights to use or disclose without the Company’s

permission any technical data obtained independently from another source. Proposals shall not contain any

restrictive language different from the above legend. Proposals submitted with restrictive legends or

statements which differ from the above will be treated under the terms of the above legend. The District

assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for

any purpose.

The Company shall not, under penalty of law and immediate disqualification of the Proposal, offer or give

any gratuities, favors or anything of monetary value to an officer, employee, agent, or Board of Education

member of the District for the purpose of influencing favorable disposition toward a submitted Proposal or

for any reason while a Proposal is pending or during the evaluation process.

No Company shall engage in any activity or practice, by itself or with other Companies, the result of which

may be to restrict or eliminate competition or otherwise restrain trade. Violation of this instruction will

result in immediate rejection of the Company’s Proposal.

De Soto #73 School District School Chromebook RFP

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The District may accept one part, aspect or phase, or any combination thereof, of any Proposal unless the

Company specifically qualifies its offer by stating that the Proposal must be taken as a whole.

The District may award a contract based upon the initial Proposals received without discussion of such

Proposals. Accordingly, each initial Proposal should be submitted with the most favorable price and service

standpoint.

To facilitate consideration of the Proposals, the District may, at its option, conduct interviews after receipt

of the Proposal. If this is necessary, the Company will be contacted to arrange a time for an interview.

The District reserves the right to hold negotiations in an attempt to clarify and qualify terms of any

Proposal. The District reserves the right to negotiate final contract terms with any Company, regardless of

whether such Company was interviewed or submitted a best and final Proposal. The District may accept

any Proposal as submitted whether or not negotiations have been conducted between the parties. Neither

the commencement nor cessation of negotiations shall constitute rejection of the Proposal or a counteroffer

on the part of the District.

The District reserves the right to withdraw the award to a successful Company within 30 days of the award

if, in the opinion of the District, the successful Company is unable or unwilling to enter into a form of

contract satisfactory to the District. The District shall be entitled to do so without any liability being

incurred by the District to the Company.

In the event of a conflict between the Proposal and the RFP, the District shall resolve any inconsistency in

favor of the RFP. Additionally, the District shall in good faith decide all inconsistencies and/or disputes

pertaining to the RFP and the Proposal. The Company agrees to abide by the decisions of the District. Any

ambiguity in the Proposal because of omission, error, lack of clarity or noncompliance by the Company

with specifications, instructions and all conditions of bidding shall be construed in the favor of the District.

All of the terms and conditions of this RFP are deemed to be accepted by the Company and incorporated

into the Company’s Proposal submission. The terms and conditions stated in this RFP and the successful

Company’s response to this RFP shall be incorporated into a final Agreement between the District and the

successful Company. Any conflict in the wording between the final Agreement and the wording of the

terms and conditions of this RFP and the response of the Company shall be resolved in favor of the District

and shall be deemed to be incorporated into the final Agreement.

The successful Company must not at any time assign any portion of its contract with the District nor shall it

assign the contract without the written permission of the District. The successful Company must not, at any

time, change sub-consultants approved by the District without written permission of the District, other than

as listed in the bid submission.

The District may terminate the Agreement immediately without further cost or liability in the event

of the occurrence of any of the following: insolvency of successful Company; liquidation or dissolution of

successful Company; the institution of any voluntary or involuntary bankruptcy proceeding by or against

the successful Company; assignment by successful Company for the benefit of creditors; or the

appointment of a receiver or trustee to manage the property of the successful Company.

De Soto #73 School District School Chromebook RFP

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Commodity Codes

• NAICS 611710Educational Support Services

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